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DEF 14A Filing
AvalonBay Communities (AVB) DEF 14ADefinitive proxy
Filed: 10 Apr 23, 4:31pm
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, DC 20549
SCHEDULE 14A
PROXY STATEMENT PURSUANT TO SECTION 14(a)
OF THE SECURITIES EXCHANGE ACT OF 1934
(Amendment No. )
Filed by the Registrant | Filed by a Party other than the Registrant |
Check the appropriate box: | |
Preliminary Proxy Statement | |
Confidential, for Use of the Commission Only (as permitted by Rule 14A-6(e)(2)) | |
Definitive Proxy Statement | |
Definitive Additional Materials | |
Soliciting Material under §240.14a-12 |
AvalonBay Communities, Inc.
(Name of Registrant as Specified in Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check all boxes that apply): | |
No fee required. | |
Fee paid previously with preliminary materials. | |
Fee computed on table in exhibit required by Item 25(b) per Exchange Act Rules 14a-6(i)(1) and 0-11. |
WE COLLABORATE We solve problems together in the best interests of all AvalonBay stakeholders — our customers, associates, shareholders and communities. In making decisions, we consider other perspectives and listen to each other, our customers and the market. We share our time and knowledge with each other, and we seek ideas and support from others. | WE INNOVATE We challenge convention and recognize problems as the seeds for innovation. We generate new ideas, offer better solutions and embrace change at all levels. Knowing that not all ideas will work, we test new concepts before implementing them full-scale, and we discuss and learn from our failures. | WE EXCEL We expect the best from ourselves and our colleagues. By being highly engaged in this way, we produce outstanding results. We are motivated self-starters who care and work intensely for AvalonBay’s success. | ||
WE SHOW APPRECIATION We recognize and reward excellent performance, celebrating successes of all sizes in all areas. We provide open, honest feedback and we acknowledge the contributions of others. | WE ACT LIKE OWNERS We use the company’s resources responsibly. We take smart risks by weighing the pros and cons of decisions, and we take ownership of and accountability for our choices and actions. We act in ways that focus on creating value for our customers, investors and associates. | WE ARE THOUGHTFUL AND THOROUGH We use reliable data and sound judgment when making decisions and taking action. That means we do our homework and avoid jumping to conclusions. We plan well, think through the big picture and evaluate the consequences of our decisions in order to best manage risks. |
Dear Fellow Stockholders:
We invite you to join us and our Board of Directors at our 2023 Annual Meeting of Stockholders, which will be held at 10:00 a.m. Eastern Daylight Time on May 24, 2023. The meeting will be held in a virtual format via audio webcast only. Stockholders will not be able to attend the Annual Meeting physically but will be able to vote and submit questions online before and during the meeting.
At this year’s meeting we will vote on the election of 12 directors and the ratification of Ernst & Young LLP as the Company’s independent auditor. We will also conduct a non-binding, advisory vote to approve the compensation of the Company’s named executive officers and a non-binding, advisory vote on the frequency of future non-binding, advisory stockholder votes to approve the compensation of our named executive officers.
Your vote at the upcoming Annual Meeting is important. Whether or not you plan to attend the meeting, we want your shares to be represented. Please authorize a proxy to vote your shares as soon as possible. You can do so on a dedicated website, by telephone, or by completing, signing and returning the proxy card or voting instruction form enclosed with the Proxy Statement (if you received a printed copy of the proxy materials). For more detailed instructions on how to vote and attend the virtual meeting audio webcast, as well as how to submit questions before and during the meeting, see pages 77-79 of the Proxy Statement.
Our Board of Directors values your participation as a stockholder and appreciates your continued support of AvalonBay.
April 10, 2023
Sincerely,
Timothy J. Naughton Chairman of the Board | Benjamin W. Schall Chief Executive Officer and President |
AvalonBay Communities | ||
2023 PROXY STATEMENT |
MAY 24, 2023
10:00 a.m., Eastern Daylight Time
www.virtualshareholdermeeting.com/AVB2023
NOTICE IS HEREBY GIVEN that the 2023 Annual Meeting of Stockholders (the “Annual Meeting”) of AvalonBay Communities, Inc., a Maryland corporation (“AvalonBay”), will be held on Wednesday, May 24, 2023, at 10:00 a.m., Eastern Daylight Time, in a virtual format via audio webcast only, for the following purposes:
To elect 12 directors to serve until the 2024 Annual Meeting of Stockholders and until their respective successors are elected and qualify.
To adopt a resolution to approve, on a non-binding, advisory basis, the compensation of certain executives of AvalonBay.
To vote, on a non-binding, advisory basis, on the frequency of future advisory votes on the compensation of certain executives of AvalonBay.
To ratify the selection of Ernst & Young LLP to serve as AvalonBay’s independent auditors for 2023.
To transact such other business as may be properly brought before the Annual Meeting and at any postponements or adjournments thereof.
The Board of Directors has fixed the close of business on March 27, 2023 as the record date for determining the stockholders entitled to receive notice of and to vote at the Annual Meeting. Only holders of record of AvalonBay’s common stock on that date will be entitled to receive notice of and to vote at the Annual Meeting and at any postponements or adjournments thereof.
By Order of the Board of Directors | |
Arlington, Virginia | Edward M. Schulman Corporate Secretary |
The meeting will be held in a virtual format via audio webcast only. You will not be able to attend the Annual Meeting physically, but you can attend online and vote and submit questions online before and during the meeting.
The Annual Meeting can be accessed via AvalonBay’s Annual Meeting website at www.virtualshareholdermeeting.com/AVB2023 beginning 15 minutes prior to the scheduled start time of 10:00 a.m., Eastern Daylight Time. You will need the 16-digit control number included in your Notice of Internet Availability of Proxy Materials, proxy card or voting instruction form. Technical support will be available by telephone beginning when the registration window opens and throughout the Annual Meeting.
To ensure access, all validated stockholders may submit questions in advance, beginning on April 10, 2023, by visiting www.proxyvote.com. Questions will be accepted on the Annual Meeting website, www.virtualshareholdermeeting.com/AVB2023, during the meeting.
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE ANNUAL MEETING OF STOCKHOLDERS TO BE HELD ON MAY 24, 2023:
The Notice of Annual Meeting, Proxy Statement, Annual Report to Stockholders and Annual Report on Form 10-K for the year ended December 31, 2022, are available at www.proxyvote.com. This Proxy Statement and the accompanying Notice of Annual Meeting and proxy card are first being made available to stockholders on or about April 10, 2023.
Holders of record of AvalonBay common stock may vote during the meeting. However, we suggest that you authorize a proxy to vote | ||
BY INTERNET | BY TELEPHONE | BY MAIL |
Go to | Call 800-690-6903 | Sign the enclosed proxy card |
For more information on how to vote, see “Some Questions You May Have Regarding This Proxy Statement.” |
TABLE OF CONTENTS
AvalonBay Communities | 3 | |
2023 PROXY STATEMENT |
This summary highlights certain information about AvalonBay Communities, Inc., a Maryland corporation (“AvalonBay” or the “Company”), and its 2023 Annual Meeting of Stockholders and summarizes information contained elsewhere in this Proxy Statement. This summary does not contain all of the information that you should consider. Please read the entire Proxy Statement before voting. This Proxy Statement and the accompanying Notice of Annual Meeting and proxy card are first being made available to stockholders on or about April 10, 2023. For more complete information regarding AvalonBay’s 2022 performance, please review the Annual Report on Form 10-K for the year ended December 31, 2022, and the 2022 Annual Report to Stockholders, both of which are available online at www.proxyvote.com and on our website at investors.avalonbay.com. Materials located on or through our website and referenced in this Proxy Statement are not deemed to be part of this Proxy Statement and are not incorporated herein by reference.
Date and Time: | Virtual Meeting Site: | Record Date: |
Wednesday, May 24, 2023, | www.virtualshareholdermeeting.com/ | March 27, 2023 |
Proposal | Board’s voting recommendation | Where to find more information |
1. Election of Directors | FOR each nominee | pp 8 |
2. Non-Binding, Advisory Vote to Approve Executive Compensation | FOR | pp 26 |
3. Non-Binding, Advisory Vote on the Frequency of Future Advisory Votes on Executive Compensation | EVERY ONE YEAR | pp 27 |
4. Ratification of Selection of Independent Auditor | FOR | pp 74 |
AvalonBay Communities | 4 | |
2023 PROXY STATEMENT |
Our Board represents a broad range of ages, tenures, and experience, as shown below.
Name | Age | Director Since | Independent | Committees* |
Glyn F. Aeppel | 64 | 2013 | IFC, NGCR | |
Terry S. Brown | 61 | 2015 | IFC (Chair), NGCR | |
Ronald L. Havner, Jr. | 65 | 2014 | AC (Chair), IFC | |
Stephen P. Hills | 64 | 2017 | CC, IFC | |
Christopher B. Howard | 54 | 2021 | AC, IFC | |
Richard J. Lieb | 63 | 2016 | AC, CC (Chair) | |
Nnenna Lynch | 51 | 2021 | AC, IFC | |
Charles E. Mueller, Jr. | 59 | 2022 | AC, IFC | |
Timothy J. Naughton** | 61 | 2005 | IFC | |
Benjamin W. Schall | 48 | 2021 | IFC | |
Susan Swanezy | 64 | 2016 | NGCR (Chair), IFC | |
W. Edward Walter*** | 67 | 2008 | CC, NGCR | |
* IFC = Investment and Finance Committee, AC = Audit Committee, CC = Compensation Committee, NGCR = Nominating, Governance and Corporate Responsibility Committee.
** Mr. Naughton is the Chairman of the Board *** Mr. Walter is the Lead Independent Director |
Tenure | Age | Diversity and Independence |
AvalonBay Communities | 5 | |
2023 PROXY STATEMENT |
Skills, attribute or experience:
Commitment to Board refreshment, including guidelines on director and committee chairman tenure | No stockholder rights plan (“poison pill”) and policy regarding adoption of future plans | ||
Annual Board, committee and director evaluations | Double-trigger equity compensation vesting in the event of a change in control | ||
Annual election of all directors with a majority voting standard in uncontested elections | Policy on political contributions and government relations publicly available on website | ||
Lead Independent Director | Reimbursement policy for director education programs, subscription for each director to relevant newsletters, enrollment of each director as a member of the National Association of Corporate Directors | ||
Independent Audit, Compensation and Nominating, Governance and Corporate Responsibility Committees | Published a comprehensive sustainability and corporate social responsibility report every year for more than a decade | ||
Regular executive sessions of independent directors, including at each regularly scheduled Board meeting | Annual advisory vote to ratify independent auditor | ||
Director and senior officer stock ownership guidelines | Annual advisory vote on executive compensation | ||
Robust anti-hedging, anti-speculation and no pledging policies | Published diversity objectives | ||
Policy regarding stockholder approval of certain future severance agreements | Published EEO-1 data | ||
Bylaws contain provisions for stockholder rights relating to proxy access and Bylaw amendments | Published energy management and other ESG goals and regular reporting to Board and NGCR Committee | ||
Policy on recoupment of incentive compensation (clawback policy) | Board Audit Committee oversight of cybersecurity risks and preparedness, and oversight of the Company’s response to cybersecurity incidents, if any; the Committee meets with senior IT associates regularly | ||
When compiling a pool of candidates for a new director search, the NGCR Committee endeavors to include, and requests that any search firm it engages endeavor to include, candidates with a diversity of race, ethnicity and gender | During 2022, the full Board of Directors met with senior IT associates and external cybersecurity counsel | ||
Mandatory, regular cybersecurity training for all associates; maintain cyber security insurance | Annual evaluation of cybersecurity program by an independent external consultant, which results are reported to the Audit Committee |
AvalonBay Communities | 6 | |
2023 PROXY STATEMENT |
AvalonBay’s compensation program is designed to: | |||
1. Attract, retain, and motivate talent within the Company | 2. Align the interests of management with the interests of stockholders | 3. Direct performance with clearly defined goals and measures of achievement | 4. Ensure that compensation is aligned with performance |
Consistent with our total compensation philosophy, a substantial majority of the target pay for our named executive officers (“NEOs”) is variable and contingent on performance.
Target Total Compensation Mix
CEO 2022 Target Pay Mix | Other NEOs 2022 Average Target Pay Mix | |
For the charts above, the CEO is Mr. Schall and the other NEOs include Mr. Naughton and the other NEOs.
AvalonBay Communities | 7 | |
2023 PROXY STATEMENT |
The Board of Directors (which we refer to as the “Board”) currently consists of 13 members. All of the current directors are nominated for re-election at the Annual Meeting, except for Alan B. Buckelew, who has served as a director since 2011 and will be retiring from the Board at the time of the Annual Meeting. The Board has reduced the size of the Board to 12 to eliminate the vacancy resulting from Mr. Buckelew’s retirement, effective at the time of the Annual Meeting. If elected, these 12 nominees will serve until the 2024 Annual Meeting of Stockholders and until their successors are elected and qualify. The Board anticipates that each of the nominees, if elected, will serve as a director. However, if any nominee is unable to serve or chooses not to serve, proxies will be voted for the election of such other person as the Board may recommend. You may not vote for more than 12 directors at the Annual Meeting.
Only holders of record of AvalonBay’s common stock as of the close of business on the Record Date are entitled to vote on this proposal. Proxies will be voted for all of the nominees unless contrary instructions are set forth on a properly executed proxy card. Under our Bylaws, a majority of the total votes cast as to each nominee is required to elect such nominee. Under Maryland law, abstentions and broker non-votes are not treated as votes cast, and will have no effect on the result of the vote.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A VOTE FOR ALL OF THE NOMINEES. |
AvalonBay Communities | 8 | |
2023 PROXY STATEMENT |
The Nominating, Governance and Corporate Responsibility Committee and the full Board are focused on ensuring that the composition of the Board continues to provide the diversity of background, experience, functional skills, expertise, and thought necessary to appropriately address the needs of AvalonBay and our stockholders.
The following table summarizes certain qualifications, skills and experiences of each director that the Board considered important in its decision to re-nominate that individual to the Board. Exclusion of a factor for a nominee does not necessarily mean the nominee does not possess that attribute. It means only that when the Nominating, Governance and Corporate Responsibility Committee considered skills and experiences in the overall context of the members of the Board of Directors, certain attributes were not considered critical with respect to certain individuals.
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Public Company CEO Experience |
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Real Estate Investment & Finance |
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Leadership in Non-Corporate Settings (e.g. Military, Academia, Public Sector) |
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Technology, Information Security and Innovation |
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* Representation of gender or ethnic perspectives that expand the Board’s understanding of the needs and viewpoints of our prospective and current residents, associates, and other stakeholders. The following directors have self-identified as female: Glyn Aeppel, Nnenna Lynch and Susan Swanezy. The following directors have self-identified as Black or African American: Christopher Howard and Nnenna Lynch. |
The biographies below describe each director’s qualifications and relevant experience in more detail.
AvalonBay Communities | 9 | |
2023 PROXY STATEMENT |
Glyn F. Aeppel |
| AvalonBay committees: | Other public company boards: |
Age: 64 Director since: 2013 Independent |
| Investment and Finance Nominating, Governance and Corporate Responsibility Director Skills and Experiences
| • Simon Property Group, Inc. (since 2016) • Maui Land and Pineapple Company (since 2022) |
Professional background Ms. Aeppel has more than 30 years of experience in property acquisitions, development and financing. She established a hotel investment and advisory company, Glencove Capital, in 2010, and serves as its President and Chief Executive Officer. From 2008 to 2010, Ms. Aeppel served as Chief Investment Officer of Andre Balazs Properties, an owner, developer and operator of luxury hotels. From 2006 to 2008, she served as Executive Vice President of Acquisitions and Development for Loews Hotels and as a member of its Executive Committee. From 2004 to 2006, she was a principal of Aeppel and Associates, a hospitality advisory development company, during which time she assisted Fairmont Hotels and Resorts in expanding in the United States and Europe. Earlier in her career, Ms. Aeppel held executive positions with Le Meridien Hotels, Interstate Hotels and Resorts, Inc., FFC Hospitality, LLC, Holiday Inn Worldwide and Marriott Corporation.
Other affiliations Ms. Aeppel serves on the boards of three private companies: Exclusive Resorts, Gilbane, Inc. and Concord Hospitality Enterprises.
Education B.A., Honors, Principia College Master of Business Administration, Harvard Business School |
Terry S. Brown |
| AvalonBay committees: | Other public company boards: |
Age: 61 Director since: 2015 Independent |
| Investment and Finance (Chair) Nominating, Governance and Corporate Responsibility Director Skills and Experiences
| • None currently |
Professional background Mr. Brown is a Co-founder and Managing Partner of Asana Partners, a private real estate investment company, which he helped found in 2015. Prior to that he was Chairman and Chief Executive Officer of EDENS, one of the country’s leading private owners, operators and developers of retail real estate. Mr. Brown joined EDENS as its Chief Executive Officer in 2002 after serving as Chief Executive Officer of Andersen Corporate Finance LLC (a NASD broker-dealer subsidiary of Arthur Andersen LLP), where he was responsible for strategy and investment banking activities on a global basis across the real estate, manufacturing, technology, services and energy industries.
Education Bachelor of Business Administration, University of Georgia, summa cum laude |
AvalonBay Communities | 10 | |
2023 PROXY STATEMENT |
Ronald L. Havner, Jr. |
| AvalonBay committees: | Other public company boards: |
Age: 65 Director since: 2014 Independent |
| Audit (Chair) Investment and Finance Director Skills and Experiences
| • Public Storage (since 2002) • Shurgard Self-Storage, SA (since 2018) |
Professional background Mr. Havner serves as the non-executive Chairman of the Board of Public Storage, a publicly traded self-storage facility real estate investment trust (“REIT”). Mr. Havner was the Chief Executive Officer of Public Storage for 16 years, until he retired from that role in 2018, and he has served as Chairman of the Board of Public Storage since 2011. Mr. Havner also serves as the non-executive Chairman of Shurgard Self-Storage, SA.
Other affiliations Mr. Havner is a previous Chairman of the Board of Governors of the National Association of Real Estate Investment Trusts (“Nareit”).
Education B.A. in Economics, University of California, Los Angeles |
Stephen P. Hills |
| AvalonBay committees: | Other public company boards: |
Age: 64 Director since: 2017 Independent |
| Compensation Investment and Finance Director Skills and Experience
| • None currently |
Professional background Mr. Hills joined the Georgetown University Law Center in 2016 as the Founding Director of the law school’s Business Law Scholars Program. Prior to joining Georgetown Law, Mr. Hills worked for 28 years with the Washington Post, where he had served since 2002 as President and General Manager.
Education B.A., Yale University Master of Business Administration, Harvard Business School |
AvalonBay Communities | 11 | |
2023 PROXY STATEMENT |
Christopher B. Howard |
| AvalonBay committees: | Other public company boards: |
Age: 54 Director since: 2021 Independent |
| Audit Investment and Finance Director Skills and Experience
| • None currently |
Professional background Dr. Howard has served as the Executive Vice President and Chief Operating Officer of the Arizona State University Public Enterprise since February 2022. Prior to that he served as the President of Robert Morris University (PA) from 2016 until January 2022. Before he was appointed to that position, Dr. Howard had been, since 2010, the President of Hampden-Sydney College and, before that, he served as vice President for leadership and strategic initiatives at the University of Oklahoma. Dr. Howard’s experience includes service in the military (he earned a Bronze Star for his service in Afghanistan in 2003) and in the private sector (he worked in a variety of capacities at both General Electric and Bristol-Myers Squibb).
Other affiliations Dr. Howard serves and has served as a board member or trustee of a number of non-profits, including organizations focused on education and career advancement for military personnel and underprivileged youth.
Education Distinguished Graduate of the U.S. Air Force Academy D.Phil in Politics, University of Oxford, Rhodes Scholar Master of Business Administration, Harvard Business School, with Distinction |
Richard J. Lieb |
| AvalonBay committees: | Other public company boards: |
Age: 63 Director since: 2016 Independent |
| Audit Compensation (Chair) Director Skills and Experience
| • Orion Office REIT (since 2021) • iStar, Inc. (since 2019) |
Professional background Mr. Lieb has been a Senior Advisor at Greenhill & Co., LLC, a publicly traded investment bank, since January 2019. Mr. Lieb severed in several senior positions since joining Greenhill in 2005, including as Managing Director and Chairman of Real Estate at Greenhill from 2012 to January 2019 and Chief Financial Officer from 2008 to 2012. Prior to joining Greenhill, Mr. Lieb spent more than 20 years with Goldman, Sachs & Co., where he headed the Real Estate Investment Banking Department from 2000 to 2005. Mr. Lieb previously served as a director of CBL and Associates Properties from February 2016 until November 2021, and as a director of Vereit, Inc. from February 2017 until November 2021.
Education B.A., Wesleyan University Master of Business Administration, Harvard Business School |
AvalonBay Communities | 12 | |
2023 PROXY STATEMENT |
Nnenna Lynch |
| AvalonBay committees: | Other public company boards: |
Age: 51 Director since: 2021 Independent |
| Audit Investment and Finance Director Skills and Experience
| • Blackstone Mortgage Trust, Inc. (since 2021) |
Professional background Ms. Lynch founded Xylem Projects, a real estate development venture focused on creating mixed-use projects that serve residents and neighborhoods, in 2018, and serves as Xylem’s Chief Executive Officer. Prior to founding Xylem Projects, Ms. Lynch was Head of Development at The Georgetown Company, a real estate investment and development company that she joined in 2014. Earlier in her career, Ms. Lynch served for six years as a Senior Policy Advisor in the Bloomberg mayoral administration in New York City where, among other duties, she led initiatives that resulted in the redevelopment and construction of new housing and commercial spaces. In both the private sector and as a public employee, Ms. Lynch helped to plan and create affordable housing in New York City.
Other affiliations Ms. Lynch serves as a board member or trustee of a number of non-profits, including the Van Alen Institute, which focuses on helping create equitable cities through inclusive design, and the New York Road Runners, whose mission is to help and inspire through running, which it does by providing free community programs and organizing races including the world’s largest marathon. She also serves on the Board of Trustees of Villanova University.
Education B.A., Villanova University Master’s degree in Social Anthropology, University of Oxford, Rhodes Scholar |
Charles E. Mueller, Jr. |
| AvalonBay committees: | Other public company boards: |
Age: 59 Director since: 2022 Independent |
| Audit Investment and Finance Director Skills and Experience
| • None currently |
Professional background Mr. Mueller retired in October 2021 from full-time executive leadership positions after serving, since May 2018, as Chief Executive Officer at Progress Residential, one of the largest providers of single-family rental homes in the United States. Mr. Mueller remained as an employee and advisor to Progress Residential from October 2021 to March 2022. From 2015 to 2017, Mr. Mueller was President of Irvine Company Apartment Communities, an owner and operator of apartment communities across coastal California. From 2013 to 2015, Mr. Mueller was President and Chief Executive Officer of ConAm Management Corporation, a multifamily real estate investment and property management firm. From 1994 to 2013, Mr. Mueller held several positions with Archstone and its predecessors (collectively “Archstone”), including President, Chief Operating Officer and Chief Financial Officer. Prior to Archstone going private in 2007, it was one of the largest publicly traded multifamily REITs in the United States.
Other affiliations Mr. Mueller serves on the board of several private and non-profit entities.
Education B.A. University of Texas at Austin Master of Business Administration, Southern Methodist University |
AvalonBay Communities | 13 | |
2023 PROXY STATEMENT |
Timothy J. Naughton |
| AvalonBay committees: | Other public company boards: |
Age: 61 Director since: 2005 Chairman |
| Investment and Finance Director Skills and Experience
| • Park Hotels and Resorts, Inc. (since 2017) |
Professional background Mr. Naughton is AvalonBay’s Chairman of the Board. He served as Executive Chairman of the Board throughout 2022, as Chief Executive Officer from 2012 through January 2, 2022, and as President from 2005 until January 2021. Mr. Naughton has served as Chairman of the Board since 2013. Mr. Naughton’s prior roles at AvalonBay included Chief Operating Officer, Chief Investment Officer, and Regional Vice President – Development and Acquisitions. Mr. Naughton has been with AvalonBay and its predecessors since 1989. Mr. Naughton previously served as a director of Welltower, Inc. from 2013 until 2019.
Other affiliations Mr. Naughton is a former Chairman of Nareit, a member of The Real Estate Round Table, a member and past chairman of the Multifamily Council of the Urban Land Institute (“ULI”), and a member of the Real Estate Forum. He sits on the board of the Jefferson Scholars Foundation at the University of Virginia.
Education B.A., University of Virginia, Phi Beta Kappa Master of Business Administration, Harvard Business School |
Benjamin W. Schall |
| AvalonBay committees: | Other public company boards: |
Age: 48 Director since: 2021 Chief Executive Officer
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| Investment and Finance Director Skills and Experience
| • None currently |
Professional background Mr. Schall joined AvalonBay as President and a director in January 2021, and became Chief Executive Officer effective January 3, 2022. Before joining AvalonBay, Mr. Schall was the Chief Executive Officer and President and a trustee of Seritage Growth Properties, a publicly traded REIT principally engaged in owning, developing and managing a diversified portfolio of retail and mixed-use properties throughout the United States. Earlier in his career, Mr. Schall served as Chief Operating Officer of Rouse Properties, Inc., a publicly traded mall and retail REIT (since acquired) from 2012 to 2015, and as Senior Vice President of Vornado Realty Trust, a publicly traded REIT that owns, manages and develops office and retail assets, before that.
Other affiliations Mr. Schall is a member of the Executive Board of Nareit, an Executive Committee member of the National Multifamily Housing Council (“NMHC”), a member of the Real Estate Roundtable and a Trustee of the International Council of Shopping Centers. He serves as Co-Chair of the Board of University Settlement, a non-profit service provider in New York City.
Education B.A., Swarthmore College Master of Business Administration, Harvard Business School |
AvalonBay Communities | 14 | |
2023 PROXY STATEMENT |
Susan Swanezy |
| AvalonBay committees: | Other public company boards: |
Age: 64 Director since: 2016 Independent |
| Nominating, Governance and Corporate Responsibility (Chair) Investment and Finance Director Skills and Experience
| • None currently |
Professional background Since 2010, Ms. Swanezy has been a partner at Hodes Weill & Associates L.P., a global advisory firm focused on the real estate investment management industry. Previously, Ms. Swanezy served as Managing Director, Global Head of Capital Raising for Real Estate Products at Credit Suisse Group AG. She also held a variety of positions at Deutsche Bank AG and its affiliates, including Partner and Managing Director – Client Relations for RREEF, the real estate investment management business of Deutsche Bank’s Asset Management division. In addition to her real estate experience, Ms. Swanezy brings a deep network of relationships and knowledge of both the public and private capital markets.
Education B.S., Georgetown University School of Foreign Service |
W. Edward Walter |
| AvalonBay committees: | Other public company boards: |
Age: 67 Director since: 2008 Lead Independent Director since: 2019 |
| Compensation Nominating, Governance and Corporate Responsibility Director Skills and Experience
| • Ameriprise Financial, Inc. (since 2018) • Claros Mortgage Trust, Inc. (since 2021) |
Professional background Mr. Walter served as the Global Chief Executive Officer for the ULI from 2018 until 2022. Prior to that he was the Robert and Lauren Steers Chair in Real Estate at the Steers Center for Global Real Estate at Georgetown University’s McDonough School of Business, where he continues to serve as an adjunct professor. He was President and Chief Executive Officer of Host Hotels and Resorts, Inc. (“Host”), a publicly traded premier lodging real estate company, from 2007 through 2016. Before assuming that role, he held several other senior positions at Host beginning in 1996, including four years as Executive Vice President and Chief Financial Officer and two years as Chief Operating Officer.
Other affiliations Mr. Walter is past Chairman of Nareit, past Chairman of the Federal City Council, and a member of the Board of Visitors of the Georgetown University Law Center.
Education B.A., Colgate University J.D., Georgetown University Law Center |
AvalonBay Communities | 15 | |
2023 PROXY STATEMENT |
The New York Stock Exchange (“NYSE”) has adopted independence standards for companies listed on the NYSE, which apply to AvalonBay. These standards require a majority of the Board of Directors to be independent and every member of the Audit Committee, Compensation Committee and Nominating, Governance and Corporate Responsibility Committee to be independent. NYSE standards provide that a director is considered independent only if the Board of Directors “affirmatively determines that the director has no material relationship with the listed company (either directly or as a partner, stockholder or officer of an organization that has a relationship with the company).” In addition, the NYSE prescribes certain other “independence” standards.
To determine which of its members is independent, the Board of Directors uses the standards prescribed by the NYSE and also considers whether a director had any other past or present relationships with AvalonBay that created conflicts or the appearance of conflicts. Based on its most recent review, the Board determined that all directors who served on the Board during 2022 and all nominees for director are independent, except for Mr. Naughton and Mr. Schall.
NYSE rules provide for additional independence standards that apply to members of the Audit Committee and the Compensation Committee. The Board has determined that each current and proposed member of these committees satisfies these additional standards.
Timothy J. Naughton served as AvalonBay’s Chairman of the Board and Chief Executive Officer during 2021. He retired as Chief Executive Officer effective January 2, 2022 and remained as an officer and Executive Chair, and Mr. Schall assumed the role of Chief Executive Officer, reporting directly to the Board of Directors. On January 1, 2023, Mr. Naughton retired from being an officer of the Company and continues to serve on the Board as a non-executive Chair.
The Board believes that having Mr. Naughton transition from Chairman and Chief Executive Officer to Executive Chairman and now to non-executive Chairman, during which time Mr. Schall assumed the role of President and Chief Executive Officer, ensured a smooth transition of leadership, consistent with AvalonBay’s longstanding history of continuity of strategy and leadership. The Board believes that the Company is best served by having Mr. Naughton, our former Chief Executive Officer, serve as Chairman of the Board while we also have a separate Chief Executive Officer who joined the Company in 2021 and assumed his current role as Chief Executive Officer in January 2022. Mr. Naughton’s role as Chairman of the Board, working with the Lead Independent Director, assures continuity of leadership at the Board level while strengthening the bridge between the Board, our Chief Executive Officer, and management.
To help ensure sound corporate governance practices, the Board of Directors established the position of Lead Independent Director. Mr. Walter has served as the Lead Independent Director since May 2019. The Lead Independent Director presides at all meetings of the Board of Directors at which the Chairman is not present, serves as a liaison between the Chairman of the Board and the Chief Executive Officer, on the one hand, and the independent directors, on the other, establishes and approves meeting agendas for the Board, has the authority to call meetings of the independent directors, confers with the Chairman of the Board and the Chief Executive Officer regularly, and acts as a contact person for stockholders and others who wish to communicate with the independent directors.
The Board considers a variety of factors when choosing candidates for Board appointment or nomination. While we value long-tenured directors who know AvalonBay and management well, the Board also believes it is important to ensure there are occasional vacancies that create opportunities for new directors who may bring different or more recent experiences or expertise to the Board. Consistent with this philosophy, we have recruited three new independent directors to join the Board in the past five years.
AvalonBay’s Corporate Governance Guidelines incorporate term expectations that reflect the Board’s view of the importance of succession planning. Specifically, the Corporate Governance Guidelines express an expectation that (i) an independent director will not be re-nominated after completing 12 full years of service or within the several years that follow; (ii) the Lead Independent Director will serve in that role for approximately three to five years; and (iii) committee chairs will serve for three to five years. In each case, the guideline is flexible and the exact timing for any transition will depend on the needs of the Board at the time and whether an appropriate successor has been identified and nominated.
AvalonBay Communities | 16 | |
2023 PROXY STATEMENT |
One of the key functions of the Nominating, Governance and Corporate Responsibility Committee (“NGCR”) is identifying and nominating candidates for service on the Board. In this regard, the NGCR considers the factors set forth in the Corporate Governance Guidelines, which include the nominee’s business and professional background; history of leadership or contributions to other organizations; functional skill set and expertise; general understanding of marketing, finance, accounting and other elements relevant to the success of a publicly-traded company; and service on other boards of directors. Given the current business, opportunities and challenges confronting our industry, the NGCR pays particular attention to the skills and experience described in the Director Skills/Experience Matrix provided above.
When recommending a slate of nominees for director and identifying new candidates for service, the NGCR considers whether the Board as a whole has and will continue to have an adequate distribution and representation of relevant skills, backgrounds and experience. In addition to professional history and expertise, the Board may consider diversity of background, experience and thought in evaluating and recommending candidates for election. The Board believes that diversity (including diversity of gender, race and ethnicity) is important because a variety of points of view can contribute to a more effective decision-making process.
The NGCR may employ a variety of methods for identifying and evaluating nominees for director. In considering whether to recommend re-nomination of a current director for another term, the NGCR considers whether the skills, commitment and performance of the individual director are such that the individual’s continued service on the Board is desirable. The NGCR also may assess the size of the Board, the need for particular expertise, and whether any vacancies are expected, due to retirement or otherwise.
The NGCR will consider potential candidates for director who come to the committee’s attention through current Board members, professional search firms, stockholders or other sources. When compiling a pool of candidates to review and interview for a new director search, the NGCR endeavors to include, and requests that any search firm it engages endeavor to include, candidates with a diversity of race, ethnicity and gender. AvalonBay has in the past and may in the future engage a third party firm to help identify and/or evaluate potential director nominees.
The NGCR will consider candidates properly recommended by stockholders using the same criteria that apply to candidates from other sources. Following verification of the stockholder status of the party or parties proposing a candidate, the NGCR makes an initial analysis of the candidate’s qualifications based on the criteria summarized above to determine whether the candidate is suitable for service on the Board of Directors before deciding whether to undertake a complete evaluation of the candidate. If a stockholder provides any materials in connection with the nomination of a director candidate, such materials are forwarded to the NGCR as part of its review. The Board may also consider the specific information required to be provided by nominating stockholders pursuant to the requirements of AvalonBay’s Bylaws. Stockholders may also nominate directors in accordance with the proxy access provisions of AvalonBay’s Bylaws. For more information on stockholder nominations, see “Other Matters - Stockholder Nominations for Directors and Proposals for Annual Meetings.”
We have a number of practices with regard to Board oversight of risk management matters. The charter of each Board committee provides that the committee will, from time to time and to the extent the committee deems appropriate, review risk and compliance matters relevant to the committee and report the results of such review to the full Board. As required by NYSE rules, the charter of the Audit Committee states that the Audit Committee will assist with Board oversight of risk and compliance matters, and in any event will review AvalonBay’s perceived major financial risk exposures and the steps management has taken to monitor and control such exposures. At most regularly scheduled Board meetings, the Board reviews key matters relating to AvalonBay’s finances, liquidity, operations and investment activity. On an annual basis, the Board and/or the Audit Committee engages in a broader discussion about Company-wide risk management.
The Audit Committee (and on occasion the full Board in lieu of the Audit Committee) also reviews matters related to cybersecurity. The Board has delegated primary oversight of cybersecurity risks to the Audit Committee, including those related to data privacy and network security. The Audit Committee’s charter provides that the Audit Committee shall meet no less frequently than annually with personnel from the Company’s information technology group and senior management (but in practice these meetings have occured more frequently) to discuss the Company’s strategy and standards to defend its IT networks, business systems and information against cyber-attacks, cyber intrusions, unauthorized disclosures of personally identifiable information or Company data, and similar disruptions. The Audit Committee also has oversight responsibility of management’s preparedness for and response to any cybersecurity incidents and, in connection therewith, the Committee may retain consultants and advisors and take and approve other actions and expenditures as deemed reasonable and appropriate by the Committee.
AvalonBay Communities | 17 | |
2023 PROXY STATEMENT |
Although it is not the primary reason the Board’s current leadership structure was implemented, AvalonBay and the Board believe the current leadership structure—including both a Chairman of the Board and a separate Lead Independent Director—helps facilitate these risk oversight functions by providing multiple channels for risk-related concerns and comments.
We consider our relationship with our stockholders to be an important part of AvalonBay’s success and we value the outlook and opinions of our investors. During 2022 and early 2023, our management reached out to stockholders who collectively held approximately two-thirds of AvalonBay’s outstanding stock, and to stockholder advisory firms, to invite them to discuss with us our practices and policies with respect to environmental, social and governance (“ESG”) issues and other matters. Management (in conjunction with one or more independent directors in a number of cases) spoke with those who responded to that outreach regarding such issues. These discussions addressed matters such as Board composition and refreshment, stockholder rights, the structure for executive compensation, and sustainability efforts. The goal of these conversations was to ensure that management and the Board understood and considered the issues that are most important to our stockholders and to enable AvalonBay to address them effectively. The feedback received was conveyed to and discussed with the full Board and relevant committees.
In addition to conversations with our stockholders, AvalonBay management occasionally receives and responds to correspondence from stockholders and stockholder advocacy groups and, when appropriate, shares this correspondence with the NGCR and the full Board. The Board also considers the votes of stockholders at our Annual Meeting and discusses potential issues raised through that forum.
AvalonBay Communities | 18 | |
2023 PROXY STATEMENT |
Each year the Board conducts a self-evaluation in which the Lead Independent Director talks to each director individually regarding his or her view of how the Board overall and each of our directors is performing. Topics discussed may include whether there are additional items that should be added to agendas, whether management is providing the Board with the information it needs to effectively review AvalonBay’s performance and risks, whether meetings feature a healthy level of debate and participation, whether the composition of the Board is appropriate, whether the Board is adequately monitoring AvalonBay’s strategic direction, and the performance and development of management. This feedback is then discussed in an executive session of the Board.
In addition, each of the Board’s committees annually conducts a review of its charter and a self-assessment of the performance of committee duties under its charter over the previous year. The review generally includes the role of the committee within AvalonBay, the committee’s structure and functioning, and the committee’s charter and fulfillment of delegated responsibilities.
During 2021 and 2022, the Board and its committees reviewed the committee charters to ensure there were clearly delineated responsibilities with respect to oversight of ESG matters and cybersecurity, and clarifying amendments were made to the charters in 2022.
The Board of Directors has four committees: the Audit Committee, the Compensation Committee, the Nominating, Governance and Corporate Responsibility Committee, and the Investment and Finance Committee. With the exception of the Investment and Finance Committee, the committees are made up entirely of independent directors. The charters for the Audit, Compensation, and Nominating, Governance and Corporate Responsibility Committees are available in the Investor Relations section of our website under “Corporate Governance Documents.”
Audit Committee | ||
Members: Havner (Chair), Buckelew, Howard, Lieb, Lynch and Mueller. Meetings in 2022: 9 The Board of Directors has determined that each of Messrs. Havner, Buckelew, Lieb and Mueller is an “audit committee financial expert” as defined by the Securities and Exchange Commission (“SEC”). In the case of Mr. Havner, this determination was based on his past experience as a Certified Public Accountant and Chief Financial Officer and Chief Executive Officer of a public company. In the case of Mr. Buckelew, this determination was based on his experience as Chief Financial Officer at Princess Cruises, and the fact that the Internal Audit Function of Carnival Cruises had reported to him. For Mr. Lieb, the determination was based on his past experience as Chief Financial Officer of Greenhill & Co. and his experience with Goldman Sachs. For Mr. Mueller, the determination was based on his past experience as the Chief Financial Officer of Archstone, which was one of the largest publicly traded multifamily REITs in the United States. The designation of each of Messrs. Havner, Buckelew, Lieb and Mueller by the Board as an “audit committee financial expert” is not intended to be a representation that they are experts for any particular purpose, nor is it intended to impose on them any duties, obligations or liabilities that are greater than the duties, obligations or liabilities imposed on them as members of the Audit Committee and the Board in the absence of this designation. The Board has determined that all members of the Audit Committee are “independent” and financially literate under the rules of the NYSE. |
| Responsibilities: The Audit Committee, among other functions, has the sole authority to appoint and replace the independent auditors; is responsible for the compensation and oversight of the work of the independent auditors; reviews the results of the audit engagement with the independent auditors; and reviews and discusses with management and the independent auditors AvalonBay’s quarterly and annual financial statements and major changes in accounting and auditing principles. The Committee also reviews the Company’s cybersecurity and other information security risks, controls and procedures, including those related to data privacy and network security, and any specific cybersecurity issues that could affect the adequacy of the Company’s internal controls; meets no less frequently than annually with personnel from the Company’s information technology group and senior management to discuss trends in cyber risks and the Company’s strategy and standards to defend its IT networks, business systems and information against cyber attacks, cyber intrusions, unauthorized disclosures of personally identifiable information or Company data, and similar disruptions (collectively, “cybersecurity incidents”); and provides oversight of management’s preparedness for and response to cybersecurity incidents and, in connection therewith, may retain consultants and advisors and take and approve other actions and expenditures as deemed reasonable and appropriate by the Committee. The Committee also oversees material legal compliance matters as needed; reviews the overall enterprise risk management performed by the Board of Directors; and oversees matters pertaining to the reliability and adequacy of the Company’s ESG disclosures. |
AvalonBay Communities | 19 | |
2023 PROXY STATEMENT |
Compensation Committee | ||
Members: Lieb (Chair), Buckelew, Hills and Walter. Meetings in 2022: 4 The Board of Directors has determined that the members of the Compensation Committee are “independent” under the rules of the NYSE. |
| Responsibilities: The Compensation Committee, among other functions, reviews, designs and determines management compensation structures, programs and amounts; establishes corporate and management performance goals and objectives; reviews human capital management; and reviews and makes recommendations to the Board of Directors regarding AvalonBay’s incentive compensation plans, including the Second Amended and Restated 2009 Equity Incentive Plan, as amended (the “Equity Incentive Plan”). The Compensation Committee also reviews employment agreements and arrangements with senior officers when the Board determines it is appropriate to have such agreements. In addition, our Equity Incentive Plan provides that the Compensation Committee, in its discretion, may delegate to the Chief Executive Officer all or part of the Committee’s authority to grant awards to individuals who are not subject to the reporting and other provisions of Section 16 of the Securities Exchange Act of 1934, as amended (the “Exchange Act”), subject to limitations and guidelines set by the Committee from time to time. |
Nominating, Governance and Corporate Responsibility Committee | ||
Members: Swanezy (Chair), Aeppel, Brown and Walter. Meetings in 2022: 4 The Board of Directors has determined that the members of the Nominating, Governance and Corporate Responsibility Committee are “independent” under the rules of the NYSE. |
| Responsibilities: The Nominating, Governance and Corporate Responsibility Committee’s functions include identifying individuals qualified to become Board members; recommending to the full Board each year a slate for nomination for election to the Board; considering policies relating to Board and committee meetings; reviewing and recommending changes to director compensation; recommending the establishment or dissolution of Board committees; and reviewing and considering succession plans with respect to the positions of Chairman of the Board and Chief Executive Officer (including through periodic evaluation and discussion with the Board of internal candidates for such succession). The NGCR also reviews policies and activities in the areas of environmental sustainability, diversity and inclusion, employee engagement and culture, community relations and philanthropy, health and safety, political activity and government relations. |
Investment and Finance Committee | ||
Members: Brown (Chair), Aeppel, Havner, Hills, Howard, Lynch, Mueller, Naughton, Schall and Swanezy. Meetings in 2022: 5 |
| Responsibilities: The Investment and Finance Committee was formed, among other reasons, to review and monitor the acquisition, disposition, development and redevelopment of AvalonBay’s communities. The IFC may also, from time to time, review financial matters, proposals and policies on behalf of the Board. The Investment and Finance Committee has authority, subject to certain limits and guidelines set by the Board of Directors and Maryland law, to approve investment and financing activity. The IFC also incorporates ESG/Sustainability matters into its reviews and considers how investment proposals incorporate green building principals. |
The Board of Directors met six times during 2022. The Board generally schedules regular executive sessions at each of its meetings during which the independent directors meet without management participation. The Lead Independent Director presides over executive sessions of the Board. The independent directors met in executive session four times during 2022.
During 2022, each director attended at least 75% of the total number of meetings of the Board and meetings of the Board committees of which he or she was a member. The Board’s policy is that every director should attend our annual meetings of stockholders. All of the directors attended the virtual 2022 Annual Meeting of Stockholders.
AvalonBay Communities | 20 | |
2023 PROXY STATEMENT |
The Board has adopted a Code of Business Conduct and Ethics that applies to the Board of Directors and all AvalonBay executives and employees. In addition, the Board has adopted Corporate Governance Guidelines that govern many of its practices and policies. These documents are available on the Investor Relations section of our website (www.avalonbay.com) under “Corporate Governance Documents,” together with the following additional documents:
Charters for each of the Compensation, Audit, and Nominating, Governance and Corporate Responsibility Committees
Director Independence Standards
Policy on Political Contributions and Government Relations
Policy on Recoupment (“clawback”)
Policy Regarding Shareholder Approval of Future Severance Agreements
Policy Regarding Shareholder Rights Agreements
Senior Officer Stock Ownership Guidelines
Sanctions Compliance and Anti-Corruption Policy
To the extent required by the rules of the SEC and the NYSE, we will disclose amendments and waivers relating to these documents in the same place on our website. Additional information on corporate governance policies is included in the Compensation Discussion & Analysis section of this Proxy Statement under the heading “Compensation Policies.” The information contained on, or available through, our website is not incorporated by reference into this Proxy Statement.
Any stockholder or other interested party may contact any of our directors, including the Lead Independent Director or our independent directors as a group, by writing to them at the following address. All communications addressed to one or more directors will be forwarded as addressed.
[Name of Director or Group of Directors]
c/o AvalonBay Communities, Inc.
4040 Wilson Boulevard, Suite 1000
Arlington, VA 22203
Attention: Corporate Secretary
Our purpose as a company is to create a better way to live, and all AvalonBay associates, from those based at our communities to those at our regional and corporate offices, have a role to play in bringing our purpose to life.
We believe that AvalonBay’s culture is a differentiator that leads to success in fulfilling our purpose. Our company culture centers around our core values and cultural norms, which are touchstones that help guide our behavior and decision-making.
AvalonBay Communities | 21 | |
2023 PROXY STATEMENT |
As of January 31, 2023, we had 2,947 employees, of which approximately 97% were employed on a full-time basis. Approximately 66% of our associates work on-site at our operating communities and the remainder work at other sites. Approximately 40% of our associates self-identify as female and 63% self-identify as non-White or did not specify their ethnicities.
Building a more inclusive and diverse AvalonBay begins with our purpose — creating a better way to live. Inspired by this purpose, AvalonBay’s Inclusion & Diversity (“I&D”) mission is to foster an environment where all associates feel welcome, are supported with opportunities to thrive and are represented by our leadership team. As we grow and innovate, it’s important that we recruit, develop, and promote associates with diverse identities, experiences and perspectives and create an environment that encourages idea flow and ensures all voices are heard, understood, and appreciated.
To help promote and provide an inclusive culture, we established associate resource groups and opportunities for associates with diverse backgrounds, experiences, and perspectives to connect with one another and continue to strengthen our culture.
Current associate resource groups include:
Asian Pacific Associate Connection;
Associate Rainbow Coalition focusing on LBGTQ matters;
Black Associate Coalition;
Latinx Employees of AvalonBay for Diversity;
Parents and Caregivers of AvalonBay;
Veteran Support Outreach Committee; and
Women’s Leadership Network.
The Company has also offered training in unconscious bias, inclusive culture and allyship to all associates and has broadened its talent acquisition efforts to include diverse interview slates and panels and outreach to student groups and associations that represent diverse populations.
Attracting, motivating, developing, and retaining our associates is critical to the long-term success of AvalonBay. We empower our associates to grow in their careers as they take on new roles or broaden existing roles, receive and provide candid feedback, and learn valuable skills. One way we support this is through our Mentorship Program.
The Company set a vision to increase gender and racial diversity at the management level by 2025 and every department is responsible for driving an action plan to support I&D across the organization. Additionally, we publish our latest EEO-1 report on our public ESG website. Annually, we review our diversity metrics, vision and efforts with our NGCR.
Mr. Schall, the Company’s CEO, is a signatory of the CEO Action for Diversity and Inclusion pledge and member of the Nareit Dividends Through Diversity, Equity & Inclusion CEO Council.
Company Workforce by the Numbers (as of January 31, 2023)
Ethnicities
Others: American Indian/Alaska Native, Native Hawaiian/Other Pacific Islander and two or more races.
AvalonBay Communities | 22 | |
2023 PROXY STATEMENT |
At AvalonBay we believe that our associates are our most important resource and support their professional development and career advancement. To support their progress, our managers and associates have ongoing career development conversations and memorialize them in a year-end performance review.
We train and develop our associates in a variety of ways, including online, instructor-led and on-the-job learning. Our learning management system, AvalonBay University, offers approximately 600 courses providing functional, technical, management, ethics, compliance, and cyber-awareness training. In addition, our tuition assistance program supports our associates by providing them with reimbursement for undergraduate and graduate degree programs or for coursework leading to professional certifications/designations.
Each year we conduct an Associate Perspective Survey, which enables AvalonBay to better understand how associates view the Company, their managers, and their overall experience. Based on the survey results, we endeavor to improve in areas that are deemed by associates as opportunities for growth. For the 2022 survey, we included questions across 11 categories, including Culture, I&D, Communication, and Manager Effectiveness, to help us understand how our associates feel about their experiences in those areas. The 2022 survey showed that our associates’ engagement increased slightly from the previous year. We implemented actions in response to their feedback, and we plan to measure the impact of these actions in the 2023 survey.
We take workplace safety seriously at our construction sites, our operating communities and our offices. Through our Construction Site Safety Observation program and our dedicated safety team, we monitor project-level safety performance metrics at our construction sites, and elements of compensation for our construction group and our CEO are based on safety compliance performance. Our maintenance associates are required to take monthly safety training on a variety of subjects, and our risk management group monitors incident reports from our offices and communities.
The Board of Directors, through its Compensation Committee, regularly reviews management’s human resources practices, including talent management and training. The NGCR regularly reviews diversity metrics and inclusion and diversity efforts. The Board actively supports activities that encourage an inclusive culture at AvalonBay, including in some cases participating in and contributing to programs sponsored by our associate resource groups.
Additional information on each of these areas relating to human capital management can be found in our ESG Report by visiting https://www.avaloncommunities.com/about-us/esg. Materials located on AvalonBay’s website and referenced herein are not deemed to be part of this Proxy Statement and are not incorporated herein by reference.
Our Code of Business Conduct and Ethics prohibits employees, including executive officers and directors, from engaging in activities that create a conflict of interest with AvalonBay unless all relevant details have been disclosed and an appropriate waiver permitting the conduct has been received. An activity constitutes a conflict of interest under the Code if (i) the activity could adversely affect or compete with AvalonBay, (ii) any interest, connection or benefit to the employee or director from the activity could reasonably be expected to cause such employee or director to consider anything other than the best interest of AvalonBay when deliberating and voting on Company matters, (iii) any interest, connection or benefit to the employee or director from the activity could give such employee or director or a member of his or her family an improper benefit that was obtained on account of his or her position within AvalonBay, or (iv) the employee or director is placing his or her own interests above the Company’s interest. Waivers for executive officers or directors may only be granted by the Board or a designated committee of the Board, and any waiver granted to an executive officer or director will be disclosed to the extent required by law or NYSE rules. The NGCR (or any other committee of independent directors that is designated) is responsible for administering the Code for executive officers and directors.
AvalonBay Communities | 23 | |
2023 PROXY STATEMENT |
The compensation for our non-employee directors is described below. Directors who are also employees do not receive additional compensation for serving on the Board. Our Board and NGCR periodically assess the total compensation for non-employee directors relative to the compensation provided by similarly sized REITs, by our multifamily peer group, and by a group of cross-industry similarly sized companies.
Type of compensation | Total Amount | How and when paid | |||
Annual retainer | $ | 100,000 | Quarterly installments, in cash, or at the director’s election, in the form of deferred stock units | ||
Restricted stock (or, at the director’s election, deferred stock units) | $ | 175,000 | Granted on the fifth business day following the annual meeting Number of shares determined based on the closing price of AvalonBay’s common stock as reported by the NYSE on the grant date, rounded to the nearest whole number Shares and deferred stock units vest in equal quarterly installments over one year | ||
Additional retainer for Audit Committee chair | $ | 30,000 | Quarterly installments, in cash, or at the director’s election, in the form of deferred stock units | ||
Additional retainer for Compensation Committee chair | $ | 25,000 | Quarterly installments, in cash, or at the director’s election, in the form of deferred stock units | ||
Additional retainer for chairs of the Investment and Finance Committee and the Nominating, Governance and Corporate Responsibility Committee | $ | 20,000 | Quarterly installments, in cash, or at the director’s election, in the form of deferred stock units | ||
Additional retainer for Lead Independent Director | $ | 35,000 | Quarterly installments, in cash | ||
Additional retainer for Non-Executive Chairman(1) | $ | 250,000 | Quarterly installments, in cash, or at the director’s election, in the form of deferred stock units | ||
(1) Did not apply in 2022, as Mr. Naughton served as our Executive Chairman that year, and his compensation for 2022 is described elsewhere in this Proxy Statement. |
All shares of restricted stock (or deferred stock units) granted to non-employee directors vest in four quarterly installments over a one-year period, subject to accelerated vesting upon departure from the Board except in the case of a voluntary departure by the director during the director’s elected term that is not due to death or disability or the director’s removal for cause. If a director elects to receive a deferred stock award in lieu of restricted stock, the director will receive shares of stock in respect of the vested portion of the deferred stock unit award within 30 days following termination of service as a director.
Under our Corporate Governance Guidelines, non-employee directors are generally required to hold shares of stock (or deferred stock units) having a value that equals or exceeds five times the annual cash retainer paid to non-employee directors. Directors have five years from the commencement of their service as a director to comply with such requirement. As of April 1, 2023, all the non-employee directors who have served on the Board for five years or more were in compliance with this requirement.
The following table sets forth the compensation for service as an AvalonBay director received by each non-employee director in 2022.
AvalonBay Communities | 24 | |
2023 PROXY STATEMENT |
Name (a) | Fees Earned or Paid in Cash ($)(1) (b) |
|
| Stock Awards ($)(2) (c) |
| Option Awards ($) (d) |
| Non-Equity Incentive Plan Compensation ($) (e) |
| Change in Pension Value and Nonqualified Deferred Compensation Earnings ($) (f) |
| All Other Compensation ($) (g) |
| Total ($) (h) | ||||||
Glyn F. Aeppel |
| 95,000 |
|
| 175,043 |
|
| — |
|
| — |
|
| — |
|
| — |
|
| 270,043 |
Terry S. Brown |
| — |
|
| 287,415 |
|
| — |
|
| — |
|
| — |
|
| — |
|
| 287,415 |
Alan B. Buckelew |
| 95,000 |
|
| 175,043 |
|
| — |
|
| — |
|
| — |
|
| — |
|
| 270,043 |
Ronald L. Havner, Jr. |
| — |
|
| 297,672 |
|
| — |
|
| — |
|
| — |
|
| — |
|
| 297,672 |
Stephen P. Hills |
| 95,000 |
|
| 175,043 |
|
| — |
|
| — |
|
| — |
|
| — |
|
| 270,043 |
Christopher B. Howard |
| 95,000 |
|
| 175,043 |
|
| — |
|
| — |
|
| — |
|
| — |
|
| 270,043 |
Richard J. Lieb |
| 117,500 |
|
| 175,043 |
|
| — |
|
| — |
|
| — |
|
| — |
|
| 292,543 |
Nnenna Lynch |
| — |
|
| 270,268 |
|
| — |
|
| — |
|
| — |
|
| — |
|
| 270,268 |
Charles E. Mueller, Jr.(3) |
| — |
|
| 103,682 |
|
| — |
|
| — |
|
| — |
|
| — |
|
| 103,682 |
Susan Swanezy |
| — |
|
| 287,415 |
|
| — |
|
| — |
|
| — |
|
| — |
|
| 287,415 |
W. Edward Walter |
| 127,500 |
|
| 175,043 |
|
| — |
|
| — |
|
| — |
|
| — |
|
| 302,543 |
(1) The amounts in the table above include the following cash fees paid in 2022: |
Name | Annual Retainer ($) | Committee Chair Fee ($) | Lead Director Fee ($) | Total Payment ($) | |
Glyn F. Aeppel | 95,000 | — | — | 95,000 | |
Alan B. Buckelew | 95,000 | — | — | 95,000 | |
Stephen P. Hills | 95,000 | — | — | 95,000 | |
Christopher B. Howard | 95,000 | — |
| 95,000 | |
Richard J. Lieb | 95,000 | 22,500 | — | 117,500 | |
W. Edward Walter | 95,000 | — | 32,500 | 127,500 |
(2) The amounts in column (c) reflect the grant date fair value of the shares of restricted stock or deferred stock units granted to each director. For Messrs. Brown and Havner, and Mses. Lynch and Swanezy, the amount also includes elections to receive deferred stock units in lieu of cash payments totaling $95,000 for each director. For Mr. Mueller, who was appointed to the Board in November 2022, the amount also includes an election to receive deferred stock units in lieu of cash payments totaling $8,242 during calendar year 2022. This column also includes payment for service as Committee Chairpersons during 2022 as follows: Mr. Brown - $17,500, Mr. Havner - $27,500, and Ms. Swanezy - $17,500. As of December 31, 2022, non-employee directors held the following number of unvested shares of restricted stock and/or unvested deferred stock units, inclusive of dividend equivalent units: |
Director |
|
| Unvested Restricted Stock | Unvested Deferred Stock Units | |
Glyn F. Aeppel |
|
| — | 437 | |
Terry S. Brown |
|
| — | 437 | |
Alan B. Buckelew |
|
| 426 | — | |
Ronald L. Havner, Jr. |
|
| — | 437 | |
Stephen P. Hills |
|
| — | 437 | |
Christopher B. Howard |
|
| — | 437 | |
Richard J. Lieb |
|
| 426 | — | |
Nnenna Lynch |
|
| — | 437 | |
Charles E. Mueller, Jr. |
|
| — | 505 | |
Susan Swanezy |
|
| — | 437 | |
W. Edward Walter |
|
| — | 437 | |
Mr. Mueller was appointed to the Board on November 1, 2022.
AvalonBay Communities | 25 | |
2023 PROXY STATEMENT |
Section 14A(a)(1) of the Exchange Act generally requires each public company to include in its proxy statement a non-binding, advisory stockholder vote to approve the compensation of the Company’s named executive officers. The Compensation Discussion and Analysis as presented below describes AvalonBay’s executive officer compensation program and decisions made by the Compensation Committee and the Board of Directors with respect to the 2022 compensation of our named executive officers. We believe the compensation program achieves our goals of (i) attracting, motivating and retaining experienced and effective executives, (ii) directing the performance of those executives with clearly defined goals and measures of achievement, and (iii) aligning the interests of management with the interests of our stockholders.
We have held a non-binding, advisory vote on executive compensation (known as a say-on-pay vote) at each Annual Meeting of Stockholders since 2011. At this Annual Meeting we are also holding a non-binding, advisory vote regarding the frequency of future say-on-pay votes. See Proposal 3. Non-Binding, Advisory Vote on the Frequency of Future Advisory Votes on Executive Compensation.
While the vote on the following resolution is advisory and will not bind us to take any particular action, our Compensation Committee and our Board of Directors will carefully consider the stockholder say-on-pay vote in making future decisions regarding our compensation program. The Board of Directors is asking stockholders to adopt the following resolution:
“RESOLVED, that the compensation paid to AvalonBay’s named executive officers, as disclosed pursuant to the compensation disclosure rules of the Securities and Exchange Commission, including the Compensation Discussion and Analysis, compensation tables and any related material disclosed in this Proxy Statement, is hereby APPROVED, on a non-binding, advisory basis, by the stockholders of AvalonBay.”
Only holders of record of AvalonBay’s common stock as of the close of business on the Record Date are entitled to vote on this proposal. Proxies will be voted for adoption of the resolution approving the compensation disclosed unless contrary instructions are set forth on the proxy card. A majority of the votes cast on the proposal at the Annual Meeting is required to provide non-binding, advisory approval of the compensation paid to AvalonBay’s named executive officers. Under Maryland law, abstentions and broker non-votes are not treated as votes cast. Accordingly, an abstention or broker non-vote will have no effect on the result of the vote.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A VOTE FOR THE RESOLUTION TO APPROVE, ON A NON-BINDING, ADVISORY BASIS, THE COMPENSATION PAID TO AVALONBAY’S NAMED EXECUTIVE OFFICERS. |
AvalonBay Communities | 26 | |
2023 PROXY STATEMENT |
Section 14A(a)(2) of the Exchange Act requires us to submit a non-binding, advisory proposal to stockholders not less frequently than once every six years enabling stockholders to vote on whether advisory “Say-on-Pay” votes on named executive officer compensation, such as Proposal 2 of this Proxy Statement, should be held every one, two or three years. The prior vote on this matter was held in 2017, and the Board recommended that the non-binding, advisory vote on executive compensation be held every year (rather than every two years or every three years) and the stockholders elected, on a non-binding, advisory basis, to have such vote annually. Accordingly, the Board is again asking the stockholders to vote on whether future non-binding, advisory votes to approve the compensation of the Company’s named executive officers as set forth in the Company’s proxy statement should be held every one, two or three years. The Company believes that it is appropriate to continue to hold such a vote every year so that the Board receives feedback from the Company’s stockholders on executive compensation decisions in a timely manner. This feedback may then be considered by the Compensation Committee in its next annual decision-making process.
Only holders of record of AvalonBay’s common stock as of the close of business on the Record Date are entitled to vote on this proposal. Because there are three alternatives, it is possible that none of the three alternatives will receive a majority of votes cast. In that case, the results of the advisory vote regarding frequency of future non-binding, advisory votes on executive compensation shall be determined by whichever of the choices - every one, two, or three years - receives the greatest number of votes cast. Under Maryland law, abstentions and broker non-votes are not treated as votes cast. Accordingly, an abstention or broker non-vote will have no effect on the result of the vote. If no voting specification is made on a properly returned or voted proxy card, the proxies named on the proxy card will vote for a frequency of EVERY ONE YEAR for future advisory votes regarding executive compensation.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A VOTE FOR THE FREQUENCY OF “EVERY ONE YEAR” FOR THE NON-BINDING, ADVISORY VOTE ON THE COMPENSATION OF AVALONBAY’S NAMED EXECUTIVE OFFICERS. |
AvalonBay Communities | 27 | |
2023 PROXY STATEMENT |
Table of Contents
AvalonBay Communities | 28 | |
2023 PROXY STATEMENT |
This Compensation Discussion and Analysis (“CD&A”) describes how the Board of Directors, the Compensation Committee and the Company think about compensation for the Company’s executive officers and what decisions were made in setting 2022 compensation, including how we established goals and aligned compensation with performance and stockholder interests.
Specifically, the CD&A describes the compensation of the following individuals, who were our named executive officers (“NEOs”) in 2022:
| Name | Title |
|
| Benjamin W. Schall | Chief Executive Officer and President |
|
| Timothy J. Naughton(1) | Executive Chairman |
|
| Kevin P. O’Shea | Chief Financial Officer |
|
| Matthew H. Birenbaum | Chief Investment Officer |
|
| Sean J. Breslin | Chief Operating Officer |
|
| Edward M. Schulman | Executive Vice President & General Counsel |
|
| (1) Mr. Naughton was CEO of the Company until January 2, 2022 and retired as CEO and became Executive Chairman effective January 3, 2022. Mr. Schall transitioned to the CEO role effective January 3, 2022. |
The Company produced strong financial and operating results in 2022. Core Funds from Operations (“Core FFO”) per share increased by 18.5% in 2022 from 2021, and Same Store Residential rental revenue and Same Store Residential Net Operating Income (“NOI”) increased by 10.9% and by 13.2%, respectively, as compared to the prior year. Over the course of the year, we made considerable progress in transforming the way we operate and deliver services to prospects and residents. We continued to optimize the growth profile of our portfolio in 2022 by selling approximately $1.0 billion of wholly-owned real estate assets, primarily located in the Northeast, and recycled and rotated the proceeds into acquisitions and new developments in our existing and expansion regions. We also originated our Structured Investment Program (“SIP”) in 2022, which seeks to make mezzanine loans to or preferred equity investments in third-party multifamily developers, delivering attractive investment returns to the Company. Finally, we remained focused on ESG matters, which are of increasing importance to our employees, residents and stockholders.
AvalonBay Communities | 29 | |
2023 PROXY STATEMENT |
2022 KEY HIGHLIGHTS | |
Operating Activity Our Same Store Residential NOI increased by 13.2% and was driven by 10.9% Same Store Residential revenue growth year over year, which was supported by strong operating fundamentals and improved underlying bad debt trends. We continued our development and implementation of various operating initiatives designed to enhance the customer experience while creating operating efficiencies, including prospect website improvements, digitalization and automation of maintenance processes, and implementation of smart access and community wide Wi-Fi. | 13.2% SAME STORE |
Development Activity We completed five new wholly-owned development communities containing 1,858 apartment homes for an aggregate total capitalized cost of approximately $692 million. We also started the development of five new apartment communities, which are expected to contain 1,845 apartment homes in total when completed for an aggregate projected total capitalized cost of approximately $729 million. | $692M TOTAL DEVELOPMENT COMPLETIONS |
Dividend During 2022, we paid quarterly dividends at a rate of $1.59 per share, and in February 2023 we declared the first quarter dividend for 2023 at a rate of $1.65 per share, a 3.8% increase over the prior rate. | $6.36 TOTAL DIVIDENDS/SHARE PAID IN 2022 3.8% INCREASE |
Balance Sheet Management We raised approximately $1.45 billion of capital, including $350 million from the issuance of unsecured notes and approximately $1 billion from the sale of real estate. In addition, we amended and upsized our revolving credit facility from $1.75 billion to $2.25 billion and established a $500 million commercial paper program, which is backstopped by maintenance of available borrowing capacity under the credit facility (the “Commercial Paper Program”). At year-end, the Company’s Net Debt-to-Core-EBITDAre was 4.5x and unencumbered NOI was 95% as a percent of total NOI.
We also entered into an equity forward contract in April 2022 with respect to two million shares of common stock at an initial forward price of $247.30, after offering fees and discounts, which offers timing flexibility and provides an attractive source of capital. | NET DEBT-TO-CORE EBITDAre 4.5X 95% UNENCUMBERED NOI |
Portfolio Management We sold nine wholly-owned communities, containing 2,062 apartment homes, for an aggregate sales price of approximately $924 million. The Company also acquired four wholly-owned communities, containing 1,313 apartment homes, for an aggregate purchase price of approximately $536 million. The four newly acquired communities were in our expansion regions of Charlotte, North Carolina, Southeast Florida, Dallas, Texas and Denver, Colorado. | |
Environmental, Social and Governance We earned an “A-” grade from the CDP (formerly known as the Carbon Disclosure Project) and outperformed all of our multifamily REIT peers, reflecting progress on our science-based emissions reduction targets and climate resiliency work. We ranked first in our sector globally and regionally for the Global Real Estate Sustainability Benchmark (“GRESB”) Standing Investments Score and were awarded Nareit’s Residential Leader in the Light award. We also increased our MSCI score to “A”. We continued to make progress on our Diversity in Leadership Vision, to increase the representation of women and people of color on our leadership team, which includes all associates at or above the Director level. Additional information our ESG efforts including targets, goals, and progress is published annually in our ESG Report, which can be found under the “About Us—ESG” section of our website at www.avalonbay.com. Our 2022 ESG Report will be published in mid 2023. |
AvalonBay Communities | 30 | |
2023 PROXY STATEMENT |
Employee Engagement Our overall associate engagement and willingness to refer is 84% and we also were named as a Top Place to Work in the DC Metro area in 2022 for the third year in a row. | TOP PLACE TO WORK IN DC METRO |
Definitions and Reconciliations For definitions of Core FFO, NOI, Same Store, and Residential NOI, see pages 41, 36, 21 and 36, respectively, of the Company’s Annual Report on Form 10-K for the year ended December 31, 2022 (the “Form 10-K”), as filed with the SEC on February 24, 2023. For reconciliations of Core FFO and NOI to the nearest GAAP financial measures, see pages 42 and 37, respectively, of the Form 10-K. For definitions and reconciliations of Net Debt-to-Core EBITDAre and Unencumbered NOI to the nearest GAAP financial measures, see Appendix I attached hereto. |
AvalonBay Communities | 31 | |
2023 PROXY STATEMENT |
AvalonBay’s compensation program is designed to: | |||
1. Attract, retain, and motivate talent within the Company | 2. Align the interests | 3. Direct performance | 4. Ensure that compensation is aligned with performance |
Consistent with our total compensation philosophy, a substantial majority of the target pay for our NEOs is variable and contingent on performance.
Target Total Compensation Mix CEO 2022 Target Pay Mix | Other NEOs 2022 Average Target Pay Mix | |
For the charts above, the CEO is Mr. Schall and the other NEOs include Mr. Naughton and the other NEOs.
The individual components of direct compensation for the NEOs are summarized below.
Type | Component | Description | Connection to the Company’s Business Strategy and Philosophy | |||
Fixed | Base Salary | Payable in cash. Generally established in February and effective in March. | Attract and retain key talent | |||
Performance- | Annual Cash Incentive | Earned based on performance against pre-determined one-year corporate and individual goals for the CEO and Executive Chairman, and corporate, individual, and business unit goals for the remaining NEOs. | Drive Company and business unit performance Motivate individual performance | |||
Annual Stock | Earned based on performance against pre-determined one-year corporate goals for the CEO, and business unit goals for the remaining NEOs. Awarded in the form of restricted stock with three-year ratable vesting. The Executive Chairman did not receive a 2022 annual stock bonus as part of his 2022 pay package. | Drive Company and business unit performance Attract and retain key talent | ||||
Long-Term | Earned based on the Company’s absolute and relative total shareholder return (“TSR”) and operating performance against defined indices and peer groups for a three-year performance period. Settled at the end of the performance period in unrestricted stock and a cash payment reflecting the dividends paid on the number of shares earned during the performance period. | Align executive officers’ compensation with the interests of stockholders Maximize the Company’s performance and reward management’s long-term perspective | ||||
Stock Options | Stock options are not part of our current recurring compensation framework, although prior to the end of a calendar year officers may elect to receive all or a portion of their upcoming stock bonus in the form of stock options that are equal in value to the restricted shares of stock foregone. Mr. Schall elected to receive 25% of his 2022 and 2021 stock bonuses in the form of stock options. | Align executive officers’ compensation with the interests of stockholders |
AvalonBay Communities | 32 | |
2023 PROXY STATEMENT |
The Board implements and maintains leading practices in the Company’s executive compensation programs.
What we do |
|
|
Pay for performance | At least 50% of our NEOs’ target total direct compensation is performance-based and tied to pre-established performance goals aligned with our short-term and long-term objectives | |
Rigorous performance goals | We use rigorous, objective performance-based Company goals in our incentive plans | |
Annual say-on-pay vote | We have conducted an annual advisory say-on-pay vote on our NEO compensation since 2011 | |
Annual compensation peer group review | We review competitive market information when considering executive pay | |
Caps on annual and long-term incentives | Performance-based incentive awards have maximum achievement levels to mitigate the risk that executives will make unwise decisions in pursuit of excessive rewards | |
Limited perquisites | We provide limited perquisites to officers in the Company | |
Limited employment agreements | We do not have employment agreements with officers except for our CEO, an external hire who joined us in January 2021 and whose agreement expires on the third anniversary of his start date without need for advance notice | |
Policy on recoupment of incentive compensation (clawback policy) | The Compensation Committee can require forfeiture or reimbursement of incentive compensation paid or awarded to any officer holding the title of senior vice president or above. In light of the SEC’s adoption of final clawback rules in October 2022 and the NYSE’s proposed rule in February 2023, we intend to update our clawback policy to comply with applicable NYSE listing rules when effective | |
Director and senior officer stock ownership guidelines | Our stock ownership guidelines require significant ownership of AvalonBay stock by officers holding the title of senior vice president or higher, and by our independent directors, to align the long-term interests of our officers and non-employee directors with those of our stockholders | |
Independent Compensation Committee consultant | The Compensation Committee engages its own independent compensation consultant to advise on executive and director compensation matters | |
Prohibition on certain transactions in Company stock by directors and officers | Our Anti-Hedging and Anti-Speculation Policy, which applies to all directors, officers and employees, prohibits hedging and the use of derivative securities and similar transactions relating to our securities. Our No Pledging Policy prohibits our directors and officers from holding AvalonBay securities in a margin account or pledging our securities as collateral for loans | |
What we don’t do |
|
|
No single-trigger equity compensation vesting | We do not maintain any plans that require automatic acceleration of time-based vesting restricted share or option awards upon a change in control of AvalonBay | |
No excise tax gross-ups on change in control payments | We do not provide our NEOs with any excise tax gross-ups or other payment or reimbursement of excise taxes in connection with a change in control of AvalonBay | |
No tax gross-ups on perquisites | We do not provide our NEOs with any tax gross-ups on perquisites, other than in limited circumstances for expense reimbursement associated with approved business-related relocations | |
No discounting of stock options or repricing of underwater options | Our equity compensation plan expressly prohibits discounting the exercise price of stock options and repricing underwater stock options without stockholder approval | |
No guaranteed bonuses | Our annual incentive plan is entirely performance-based, and our NEOs are not guaranteed any minimum levels of payment under that plan |
At the 2022 Annual Meeting of Stockholders, the Company’s executive officer compensation for 2021 was approved by approximately 94.8% of the votes cast on the matter. The Compensation Committee and the Company considered these results to be an endorsement by stockholders of the Company’s compensation structure, target levels and actual executive compensation.
AvalonBay Communities | 33 | |
2023 PROXY STATEMENT |
Benjamin W. Schall Chief Executive Officer
Fiscal 2022 Total Compensation
Chief Executive Officer 2022 Compensation At-A-Glance |
|
|
|
Fiscal 2022 Target Total Compensation: $8,000,000 | ||
Base Salary: | $1,000,000 | |
Cash Bonus 2022 target: | 150% of base salary | |
Stock Bonus 2022 target: | $1,375,000(1) | |
Performance award target for |
| |
Realized Performance award for 2020-2022 performance period: |
For Mr. Schall’s 2020-2022 performance award, combined achievement was 65.7%, with a realized stock value of $2,304,438 (based on the February 23, 2023 closing stock price of $177.83 and payment of a cash amount representing accrued dividends on earned units) vs initial target value of $3,750,000, which was granted as part of his sign-on package. |
Mr. Schall elected to received 25% of his earned annual stock bonus in the form of stock options with a total Black-Scholes value equal in amount to 25% of his earned stock bonus. The exercise price of the stock options granted is equal to our closing stock price on the date of grant.
Mr. Schall’s target cash bonus was 150% of base salary in 2022, with 80% of the target cash bonus based on corporate performance factors and 20% based on individual performance. The achievement levels for corporate performance and individual factors for 2022 were determined to be 137.9% and 115.0% of target, respectively, resulting in a final cash bonus for 2022 of $1,999,800.
Mr. Schall’s target stock bonus for 2022 was $1,375,000. The performance measures used in calculating the stock bonus reflect different elements of the Company’s performance and are not duplicative of the performance measures used to evaluate corporate performance under the annual cash bonus program. The quantitative achievement level for these stock bonus performance measures for 2022 was 107.1% of target, and the Compensation Committee assessed final payout at 110.0% of target after considering that changing capital market conditions properly resulted in the deferral of certain planned starts that were included in and impacted the stock bonus metrics. This resulted in a payout of $1,512,500. Mr. Schall has elected to receive 25% of the earned stock bonus value in the form of stock options and the remainder in the form of restricted stock. The restricted stock and stock options vest ratably over three years from the date of grant. Under applicable SEC rules these awards will be disclosed in the 2024 proxy statement Summary Compensation Table as the actual grant of stock and options, though based on 2022 achievement, occurred in 2023.
Mr. Schall’s target performance award for the 2022-2024 performance period was $4,125,000, with 55% of the target award tied to relative three-year TSR metrics against REIT indices, and 45% of the target award tied to three-year relative financial operating metrics. Additional detail on Mr. Schall’s 2022-2024 performance award is provided later in the CD&A.
Mr. Schall’s target performance award for the 2020-2022 performance period was $3,750,000, which was awarded as part of his sign-on package when he joined the Company in January 2021. Fifty percent of the target award was tied to relative three-year TSR metrics comparisons, and 50% of the target award was tied to three-year relative financial operating metrics. The Compensation Committee determined achievement under the award at 65.7% of target payout for the 2020-2022 performance awards. Mr. Schall’s award was settled on February 23, 2023 in 11,703 shares of fully vested stock valued at $2,081,144 based on the closing price of the Company’s common stock on the NYSE on such date of $177.83, together with a cash amount of $223,293 representing cumulative dividends accrued on the earned units.
AvalonBay Communities | 34 | |
2023 PROXY STATEMENT |
In February 2022, the Compensation Committee approved an increase to Mr. Schall’s 2022 target total compensation from $7,500,000 to $8,000,000, or 6.7%, after reviewing the Company’s and Mr. Schall’s performance and considering other factors such as Mr. Schall’s tenure in the position and compensation for CEOs at peer companies. Mr. Schall’s 2022 target pay increase took the form of increases to his target annual stock bonus and multi-year performance award. A substantial majority of Mr. Schall’s 2022 target total pay is in the form of performance-based compensation at 88% and the remainder is fixed at 12%.
Independent Compensation Committee |
| Board of Directors |
• Reviews and approves the setting and achievement of performance goals for corporate bonus programs and multi-year performance awards • Reviews and approves the target and actual total compensation of the CEO and executive officers | • Reviews and approves the Company’s business plan, which establishes budgets used for setting annual goals • Reviews with the Compensation Committee its determinations for annual compensation and achievement of goals | |
Independent Compensation Consultant |
| Shareholders and Other Key Stakeholders |
• Provides guidance on executive compensation programs in light of prevailing market practice Steven Hall & Partners is the Compensation Committee’s independent compensation consultant | • Provide feedback on various executive pay practices and governance during periodic meetings with management | |
|
|
|
Chief Executive Officer | ||
• Makes recommendations and provides input with respect to compensation for the NEOs other than himself |
In determining the total direct compensation for each NEO, the Compensation Committee generally considers a number of factors on a subjective basis, including:
the scope of the officer’s responsibilities within the Company and in relation to comparable officers at various companies within the peer group described below;
the experience of the officer within our industry and at the Company;
performance of the Company and performance of the officer and the officer’s contribution to the Company;
the Company’s financial budget and general level of wage increases throughout the Company for the coming year;
historical compensation information for the individual officer;
the recommendation of the CEO (other than with regard to his own compensation); and
data regarding compensation paid to officers with comparable titles, positions or responsibilities at REITs that are considered by the Compensation Committee to be comparable for these purposes.
Although the Compensation Committee reviews the officers’ compensation relative to the peer group, target compensation is not mechanically set at a particular percentage of the peer group average. An officer’s target compensation may vary from the peer group data for the following reasons:
the officer’s role and experience within the Company may be different from the role and experience of comparable officers at the peer companies;
the actual compensation for comparable officers at the peer companies may be the result of atypical over-performance or under-performance by the peer group;
the performance goals for comparable officers at peer companies may not have the same rigor as those established by the Compensation Committee; and
the Company’s performance may vary significantly from the performance of peers.
The Compensation Committee believes that the ultimate decision as to appropriate target compensation for a particular officer should be made based on the full review described above.
AvalonBay Communities | 35 | |
2023 PROXY STATEMENT |
The Compensation Committee uses the peer group described below when evaluating the appropriate levels of executive compensation. In determining the peer group composition, the Compensation Committee considers the following elements:
Asset focus (multifamily/complexity of operations): a meaningful portfolio of multifamily properties and/or intense property management operations
Size: defined as total capitalization (equity plus debt), generally within 0.5x to 2.0x of AvalonBay
Talent: companies with which we could compete for talent
The peer group for 2022 compensation decisions consisted of the companies listed below.
Total Capitalization (Equity + Debt)
($ in millions as of Dec. 31, 2022)
S&P Global
The Compensation Committee regularly reviews the peer group to ensure the members of the peer group remain relevant to our business. For executive compensation set in 2022, the Compensation Committee removed Prologis and Host Hotels from the peer group. The total capitalization of Prologis was approximately 3.0x of AvalonBay, versus the Committee’s preferred peer range of 0.5x to 2.0x. Host Hotels & Resorts was significantly smaller than AvalonBay based on total capitalization, number of employees, and number of properties, and Host’s business and operating structure is different than AvalonBay’s. Simon Property Group and Sun Communities were added to the peer group for 2022. Simon Property Group is an S&P 500 REIT with a similar number of properties and employees as AvalonBay. Sun Communities is in the residential index/industry and has a similarly high employee and property count to AvalonBay. The Compensation Committee also believes that Simon Property Group and Sun Communities are peers in terms of executive recruitment and talent retention.
The Compensation Committee uses a different peer group for determining performance under the executives’ performance awards. This peer group emphasizes multifamily peers rather than similarly sized REITs from varying sectors since the performance metrics—operating performance and shareholder return—are more appropriately compared with direct competitors in our specific sector of the real estate industry.
For the 2022-2024 performance awards that are earned based on three-year relative TSR, we used two indices. The FTSE Nareit Equity Apartments Index represents REITs in the U.S. multifamily housing industry. The FTSE Nareit Equity REITS Index represents a comprehensive group of REITs that spans the U.S. commercial real estate industry, and includes all investment and property sectors other than REITs that have been designated as Timber REITs or Infrastructure REITs.
AvalonBay Communities | 36 | |
2023 PROXY STATEMENT |
For the 2022-2024 performance awards that are earned based on operating metrics, the peer group consisted of the following multifamily REITs:
Apartment Income REIT Corp.
Camden Property Trust
Equity Residential
Essex Property Trust, Inc.
Mid-America Apartment Communities, Inc.
UDR, Inc.
These companies were chosen primarily because they are publicly traded companies in the multifamily industry that are of a size and geographic presence comparable to AvalonBay. For Apartment Income REIT Corp., given recent spin-off activity, an analysis will be conducted whether to include that company for all or only part of the performance period based on when its leverage and operating metrics stabilize post-spinoff.
At the beginning of each year, the Board of Directors reviews and approves the Company’s business plan and budget, and management proposes to the Compensation Committee corporate goals for that year for the annual cash bonus program and the multi-year performance program. The Compensation Committee reviews the budget and the proposed goals, adopts any revisions to the proposed goals it deems appropriate, and approves the final corporate goals. The approved targets are intended to be rigorous, and our annual goals are consistent with our business outlook provided to the investment community and our business plan.
Annual business unit goals are drafted by the head of each business unit and reviewed, modified, and approved by the Chief Executive Officer and presented to the Compensation Committee.
The individual goals for the annual bonus program are determined in a similar manner. The goals for the Chief Executive Officer are determined and approved by the Compensation Committee. Goals for the other NEOs are determined by the Chief Executive Officer and presented to the Compensation Committee.
At the end of each year, the CEO reviews and reports to the Compensation Committee his assessment of the achievement of the corporate goals for both the annual bonus program and the long-term incentive program, as well as achievement of the business unit and individual goals for the annual bonus program for the other NEOs. Actual bonus awards and compensation changes for the CEO, and all executive officers, are approved by the Compensation Committee.
The Compensation Committee has engaged Steven Hall & Partners (“Steven Hall”), an executive compensation consulting firm, to provide general advice regarding trends and changes in executive and Board compensation, regulations, and governance practices. Steven Hall discusses the impact of these trends and changes on the Company, particularly in light of the Company’s compensation structure and levels, and provides general commentary regarding the Company’s executive compensation structure, goals and levels. The firm also reviews and, if appropriate, comments to the Committee on the work prepared by Ferguson Partners Consulting, L.P. (“FPC”), management’s compensation consultant. Steven Hall did not provide any services directly to the Company or management and after review, taking into account relevant factors in accordance with SEC guidelines, the Compensation Committee concluded that no conflicts of interest exist in connection with the services that Steven Hall provides to the Committee.
Management uses the services of FPC, another compensation consulting firm, to provide information about competitive pay practices and data that is shared with the Compensation Committee. In 2021 and 2022, an affiliate of FPC provided certain services to management and the Board of Directors, including with respect to recruitment of potential officer and director candidates. The Compensation Committee considered whether FPC’s work for the Company raised any conflict of interest, taking into account relevant factors in accordance with SEC guidelines, and determined that, in light of the nature of the advisory work that FPC does for the Company, the total fees paid to FPC and its affiliates for various services, and the policies that FPC and its affiliates have put in place to prevent compensation advisor conflicts of interest, the engagement of FPC does not create any material conflict of interest.
With respect to 2022 compensation matters for our NEOs, the Compensation Committee reviewed and approved the following: (i) base salaries, (ii) target cash and stock bonuses, (iii) criteria and metrics for the 2022 annual cash bonuses to be paid in 2023, and (iv) 2022-2024 multi-year performance awards. These reviews and determinations are discussed below.
AvalonBay Communities | 37 | |
2023 PROXY STATEMENT |
The Compensation Committee reviews the executive officers’ base salaries annually by considering the information from the relevant peer group, internal pay equity, and each executive’s position, experience, demonstrated abilities, and level of achievement. In establishing the base salary for each NEO, the Compensation Committee reviewed a reference market rate after considering comparator group company data and evaluated whether that rate should be adjusted up or down based on differences in the scope of the NEO’s position as compared to the scope of comparable positions in the industry and the comparator group companies. The reference market rate is for review purposes only and base salaries are not determined by the reference market rate. The table below sets forth the 2022 base salaries for the NEOs.
Name | Base Salary ($) |
Mr. Schall | 1,000,000 |
Mr. Naughton | 800,000 |
Mr. O’Shea | 600,000 |
Mr. Birenbaum | 650,000 |
Mr. Breslin | 650,000 |
Mr. Schulman | 500,000 |
Our annual cash bonus program emphasizes short-term goals. The performance measures we assessed to determine payouts under the 2022 Annual Cash Incentive Program are described below.
For each metric, the payout is as follows:
Performance level | Payout percentage |
|
Below threshold | No payout |
|
Threshold | 50% |
|
Target | 100% |
|
Maximum or better | 200% |
|
Payouts for achievement that is above threshold but that falls between two performance levels are determined by linear interpolation.
AvalonBay Communities | 38 | |
2023 PROXY STATEMENT |
Core FFO per share is a key measure of the Company’s performance and is, with some variation among REITs, an industry-wide measure. For 2022, we increased the weighting of Core FFO per Share from 40% to 50%. Ranges for annual and quarterly target achievements were used given continued uncertainty around the continuation or expiration of eviction moratoria put in place during the pandemic, the amount and timing of rent relief collections, and uncertainty with the general economic and regulatory climate.
Performance Measure | Weight |
| Threshold |
| Target Range | Max | Actual | % of Payout | |||
2022 Annual Core FFO per Share | 20% |
| $ | 9.05 | $ | 9.45 – 9.65 | $ | 10.05 | $ | 9.79 | 135.0% |
Performance Measure | Weight | Qtr | Threshold |
| Target Range | Max | Actual | % of Payout | |||
2022 Quarterly Core FFO per Share* | 30% | 1st | $ | 2.10 | $ | 2.18 – 2.22 | $ | 2.30 | $ | 2.26 | 150% |
2nd | $ | 2.21 | $ | 2.29 – 2.33 | $ | 2.41 | $ | 2.43 | 200% | ||
3rd | $ | 2.42 | $ | 2.50 – 2.54 | $ | 2.62 | $ | 2.50 | 100% | ||
4th | $ | 2.50 | $ | 2.58 – 2.62 | $ | 2.70 | $ | 2.59 | 100% | ||
Total | 137.5% |
Because quarterly Core FFO goals aligned with changes in outlook during the year, certain of the quarterly targets were set by the Audit Committee, an independent committee, all of whose members qualify for service on the Compensation Committee.
With stabilizing operating fundamentals for 2022, the development yield metric was added back as a goal for 2022. Development yield (i.e., projected NOI divided by total capitalized cost) performance for communities completed during the year is compared to our original budgeted yield for such developments. The target goal is based on meeting our pre-established budgeted yield for each development community. Performance is determined based on the weighted average of the stabilized development yields compared to the weighted average of the original budgeted yields for the basket of annual completions. The yields are weighted based on total capitalized cost. The original budgeted development yield is established at construction start for each property based on each property’s projected NOI divided by total capitalized cost. In this case, the actual variance in stabilized yield compared to original budgeted yield for the 2022 development communities was positive, resulting in above target payout with respect to that metric.
Performance Measure | Weight | Threshold | Target | Max | % of Target Payout | |||
2022 Development Yield | 15% | 177.5% |
GRESB is an organization that provides ESG data, scores and benchmarks on the real estate and infrastructure industries. The GRESB score is an overall measure of ESG performance, including commitment, disclosure and implementation. Our ESG goals include reductions in Scope 1, 2 and 3 greenhouse gas emissions, reduction in waste, progress on inclusion and diversity initiatives, improvement in our score on associate engagement and satisfaction, and increase in our annual community investment.
For 2022, GRESB assigned AvalonBay a score of 89 (out of a possible 100). We believe this score reflects our continued progress on our science-based targets and our public commitment to a low-carbon and renewable energy future. At 89, the Company also outperformed the peer group that GRESB used for the review. AVB’s GRESB score resulted from improved overall data coverage of our energy consumption (utility usage), increased renewable energy production and consumption, and more properties in the portfolio that have a third-party environmental certification, among other factors.
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2023 PROXY STATEMENT |
Performance Measure | Weight | Threshold | Target | Max | % of Target Payout | |||
GRESB | 7.5% | 175.0% |
Mid-Lease NPS measures customer feedback from residents who have an active six-month or longer lease agreement and are at the midpoint of that lease term. The NPS is calculated by determining the percentage of responding residents who would promote us (those who gave us a 9 or 10 rating) and subtracting the percentage of responding residents who rated us a 6 or below. Residents are surveyed by an independent third party.
At year-end 2022, our NPS was 26 at stabilized communities, which is slightly below the annual target range of 28-34, resulting in 66.7% achievement on this metric. Greater than normal renewal rental rate increases, which in part resulted from the decline in rental rates experienced during the pandemic and challenges related to the availability of labor in certain regions, contributed to mid-lease NPS being below target performance.
Online reputation sentiment measures the average rating of all reviews on all of our communities (including communities in lease-up or undergoing redevelopment) that are written during the calendar year and are still live on Google or Facebook as of the end of the calendar year. This information is monitored and scored by a third party.
Our online reputation sentiment was 4.4 out of 5.0 in 2022, which is above the target goal of 4.25. Our positive online reputation sentiment continued to be driven by the outstanding service of our maintenance teams and the responsiveness of on-site leasing staff through their interactions with prospects and residents.
Performance Measure | Weight | Threshold | Target | Max | % of Target Payout | |||
Mid-Lease NPS | 3.75% | 66.7% | ||||||
Online Reputation Sentiment | 3.75% | 130.0% |
The following metrics represent qualitative assessments of AvalonBay’s performance.
Determining our progress on strategic and corporate initiatives requires a qualitative judgment about the Company’s achievement on multi-year corporate investments and projects. Our 2022 strategic initiatives included:
Continued market penetration, through both acquisitions and new developments, into our expansion markets, including Denver, Colorado, Southeast Florida, Dallas and Austin, Texas, and Raleigh-Durham and Charlotte, North Carolina
Growing our new residential segments such as furnished housing and introducing Furnished On-Demand, which allows any inventory to be furnished
Implementing value-added product features and services (such as managed Wi-Fi and smart home technology)
Reimagining our operating model through the implementation of artificial intelligence and digital applications to improve the customer experience and reduce operating expenses
Modernizing our technology infrastructure to improve the customer experience and enable other value-creating initiatives
Consolidating all third-party vendors in use for treasury management using new technology to streamline processing and improve working capital efficiencies
We continued to make progress on our market expansion objective either through acquisition or ground-up development, and as of year-end 2022 we have eight communities in Denver (including two under construction), nine in Southeast Florida (including one under construction), two in Dallas, and five in North Carolina (including one under construction). We also have secured opportunities to develop an additional 10 communities in these markets. During 2022, we shifted our furnished housing strategy from pre-furnished inventory to on-demand, which better aligns with customer preferences for specific apartments. We continued our digitalization and automation efforts related to maintenance processes and various aspects of the customer journey, resulting in increased operating efficiencies. We continued with the deployment of high-speed internet and smart home technology to support our digital, self-service goals and to provide customers with an enhanced customer experience. We made substantial progress on the modernization of our technology infrastructure, including re-architecting and modernizing portions of our websites and increasing digitalization across our platforms. Based on the above
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2023 PROXY STATEMENT |
and progress on other initiatives, the Compensation Committee determined that the achievement on Strategic & Corporate initiatives in 2022 was 115.0% of target.
This qualitative measure considers capital allocation, portfolio allocation, balance sheet management, and associate engagement. In 2022, we sold nine wholly owned assets for $924 million, eight of which were in New York/New Jersey, New England, and the Mid-Atlantic, as well as three fund assets, reducing our allocation to our established regions by over $1 billion in total. Approximately $536 million was deployed into acquisitions, all in our expansion markets, including new purchases in Denver, Charlotte, Dallas, and Southeast Florida. Our balance sheet ratios continue to remain strong with 4.5x Net Debt to Core EBITDAre, 95% unencumbered NOI, and no borrowings outstanding on our $2.25 billion unsecured credit facility as of year-end 2022, providing us with financial strength and flexibility. To measure and support associate engagement, we conduct an annual associate perspective survey that is administered by a third party and act on areas of opportunity identified by associates to support overall associate engagement. Our overall engagement score increased 0.3% relative to 2021. Additionally, we continued to make progress in our I&D goals, including creating departmental plans and providing bias and culture training for all interested associates. Based on review and assessment of management’s achievements with respect to the above, the Compensation Committee determined that achievement on this category was 110.0% of target.
Cash Bonus Performance Measures | ||||
Metric | Weight | Performance (% of target) | Weighted payout | |
Annual Core FFO per Share | 20% | 135.0% | 27.0% | |
Quarterly Core FFO per Share | 30% | 137.5% | 41.3% | |
Development Yield | 15% | 177.5% | 26.6% | |
GRESB Score | 7.5% | 175.0% | 13.1% | |
Mid-Lease NPS | 3.75% | 66.7% | 2.5% | |
Online Reputation Sentiment | 3.75% | 130.0% | 4.9% | |
Strategic and Corporate Initiatives | 10% | 115.0% | 11.5% | |
Effectiveness of Management | 10% | 110.0% | 11.0% | |
Total Payout | 100.0% |
|
| 137.9% |
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2023 PROXY STATEMENT |
Set forth below are descriptions of each NEO’s business unit responsibilities and achievements in 2022.
Mr. O’Shea | |
Key Responsibilities: Mr. O’Shea’s business unit goals were based on the achievements of the Financial Services Group, for which Mr. O’Shea has direct supervisory responsibility. The Financial Services Group includes the areas of capital markets, accounting, financial reporting, financial planning and analysis, ESG (formerly known as corporate responsibility), risk management, tax, internal audit (for which he has administrative oversight), investor relations, and investment fund management, as well as our call center operations, which support our apartment communities. | |
Major achievements in 2022 included: • Effectively managed the Company’s 2022 capital plan where $1.45 billion of capital was raised, including the origination of $350 million of unsecured notes and approximately $1 billion from the sale of real estate. • Amended and expanded the Company’s credit facility from $1.75 billion to $2.25 billion, originated our $500 million Commercial Paper Program, entered into an equity forward contract in April 2022 with respect to two million shares of common stock at an initial forward price of $247.30, and completed capital redemptions totaling $135 million, including an early secured debt redemption of $35 million and the repayment of a $100 million term loan. • Closed on the first three commitments under the SIP, with an aggregate commitment of $92 million. • Managed ongoing ESG programs and contributed to the increase in the Company’s GRESB and MSCI scores to 89 and “A”, respectively. • Successfully renewed insurance programs in a challenging insurance market. • Successfully managed and improved property operations financial and administrative functions that are provided through the Company’s centralized shared service center, where responsibilities have been expanded to aid with the Company’s strategic operating initiatives. • Advised on structuring and tax issues related to investments. | |
For 2022, the overall achievement for Mr. O’Shea’s business unit was determined to be 112.8% of target. |
Mr. Birenbaum |
Key Responsibilities: Mr. Birenbaum’s business unit goals were based on the achievements of the Investments, West Coast Development, Asset Management (including Retail and Design), Construction (including Capital Projects Group and Construction Support Services) and Market Research groups, for which Mr. Birenbaum has direct oversight responsibility. |
Major achievements in 2022 included: • Completed the acquisition of four assets with 1,313 apartment homes in our expansion regions for a total acquisition price of $536 million and completed the disposition of nine wholly-owned assets for a sale price of approximately $924 million and three fund assets for approximately $314 million, while navigating a challenging transactions market. • Continued to make progress in growing our Denver, Colorado and Southeast Florida presence and entering Charlotte, North Carolina and Dallas, Texas. Two of five new development starts in 2022 were in expansion regions and 2022 acquisitions were in the expansion regions of Denver, Charlotte, Southeast Florida and Dallas. • Executed strategy for new growth platforms, including having commenced construction of two Developer Funding Program (“DFP”) projects and made SIP commitments totaling $92 million. • Provided oversight of construction underway averaging $2.5 billion and the completion of five wholly-owned communities for a total capitalized cost of $692 million. |
For 2022, the overall achievement for Mr. Birenbaum’s business unit was determined to be 122.2% of target. |
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2023 PROXY STATEMENT |
Mr. Breslin |
Key Responsibilities: Mr. Breslin’s business unit goals were based on the achievements of the Residential Services, Revenue Management, Marketing, Engineering, Enterprise Technology, Digital Technology (including Data Analytics), Human Resources and Operating Initiatives functions, for which Mr. Breslin has direct oversight responsibility. |
Major achievements in 2022 included: • Same Store Revenue growth that exceeded budget for the full year due to strong leasing performance. • Made substantial progress in all areas of the Company’s digitalization efforts, including with respect to processes for managing maintenance and certain aspects of the customer journey. • Deployed bulk internet and smart technology to both new and existing communities and expanded on-demand furnished housing program. • Enhanced our benefits offering in 2023, including 100% paid parental leave, an enhanced 401(k) match, financial support for inclusive family building, and the addition of paid time off in the form of sick days and a floating holiday. |
For 2022, the overall achievement for Mr. Breslin’s business unit was determined to be 119.9% of target. |
Mr. Schulman |
Key Responsibilities: Mr. Schulman’s business unit goals were based on the achievements of the Legal Group, for which Mr. Schulman has direct supervisory responsibility. The Legal Group oversees all legal matters for the Company, including in the areas of Board governance, securities law compliance, real estate transactions, compliance with landlord/tenant and other consumer laws, finance and capital markets transactions, broad-based and executive compensation, employment matters, retail leasing, litigation and disputes, data privacy, intellectual property, and compliance with various federal and state regulations. Major achievements in 2022 included: • Reorganized and strengthened the Legal Group to support the Company’s expansion into new markets and new activities. • Assisted the Customer Care Center with legal matters related to various initiatives. • Assisted the Board of Directors and Board committees in their oversight of ESG matters, cybersecurity, enterprise risk management, litigation, and executive compensation programs. • Provided legal oversight for the Company’s SIP and new formats for sourcing and executing development in expansion markets. • Assisted with the Company’s execution of acquisitions, dispositions, development, and capital markets transactions. For 2022, the overall achievement for Mr. Schulman’s business unit was determined to be 115% of target. |
Individual Goals and Achievement
Individual goals for officers include the executive’s leadership and managerial performance, as well as specific business-related objectives that are evaluated on a subjective basis annually.
Mr. Schall |
Mr. Schall’s individual goals for 2022 included: • Connecting with associates to continue to build and strengthen the AvalonBay culture. • Growing our development pipeline while limiting our land positions. • Developing effective relationships with shareholders and other stakeholders. • Advancing key strategic initiatives and ongoing objectives, including expansion into new markets through a combination of development and acquisitions, advancing operating model innovation, and sound capital management. • Maintaining the company’s focus on ESG. |
With Mr. Schall’s leadership, the Company started five new developments for a total capitalized cost $729 million and secured new development opportunities in both its established and expansion markets, pivoted from being a net acquirer to being a net seller in response to changes in the capital and transactions markets, increased the Company’s presence in its expansion regions through both acquisitions and development, ensured appropriate allocation of resources to support progress on the Company’s operating model innovation, and strengthened the Company’s commitment to ESG by establishing goals to achieve by 2025 and 2030. |
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2023 PROXY STATEMENT |
Mr. Naughton |
Mr. Naughton’s individual goals for 2022 included: • Assisting the Board with Board-level leadership and succession planning. • Providing guidance to the CEO on various matters. • Providing guidance and helping develop new business opportunities with respect to expansion markets. • Work with property technology and climate fund sponsors to help identify and vet opportunities for the Company for the application of new technologies. |
Under Mr. Naughton’s guidance, the CEO succession was successfully completed with no turnover at the executive level, the Company made substantial progress in expansion markets as discussed above, and the Company continued to grow in its investment in, and use of, new technologies. |
Mr. O’Shea |
Mr. O’Shea’s individual goals for 2022 included: • Effective management of the Company’s capital plan. • Providing effective oversight of the accounting, financial reporting, financial planning and analysis, risk management, tax, treasury and corporate responsibility functions. • Providing oversight of the Company’s shared service center. • Providing administrative oversight of the Company’s internal audit group. • Directing the Company’s investor relations and ESG efforts. • Strengthening talent management and leadership development in the Financial Services department. |
Under Mr. O’Shea’s leadership, the Finance team effectively managed the Company’s capital plan by raising or securing the availability of approximately $1.94 billion of capital. Mr. O’Shea also led the Finance team in supporting efforts to advance the Company’s goal to increase our presence in our expansion markets by conducting portfolio allocation and investment modeling and providing underwriting support. |
Mr. Birenbaum |
Mr. Birenbaum’s individual goals for 2022 included: • Developing leaders in the Development, Construction (including Capital Projects Group and Construction Support Services) and Asset Management groups. • Establishing clear leadership and support roles for the Development Funding Program and SIP. • Making progress in acquisitions in our expansion regions and dispositions in established regions. • Continued integration of mixed-use elements in our developments. |
Mr. Birenbaum oversaw the acquisition of four communities in our expansion regions and the disposition of nine communities in our established regions, consistent with long-term portfolio allocation goals. Mr. Birenbaum also defined the execution strategy and established clear leadership and support roles for, the DFP and the SIP. The reorganization of the Company’s Asset Management group was completed with the successful launch of the Capital Projects group and onboarding of regional Asset Management leaders. |
Mr. Breslin |
Mr. Breslin’s individual goals for 2022 included: • Achieving absolute and relative performance goals for the Company’s portfolio. • Maintaining an engaged workforce while new initiatives were implemented in leasing and maintenance. • Continuing the development and implementation of digital and non-digital solutions to create operating efficiencies and serve our customers. • Continued focus on programs and policies related to cybersecurity. |
Under Mr. Breslin’s leadership, Same Store Revenue growth exceeded budget for the full year due to strong leasing performance, associate engagement increased 0.3% from 2021, digital enhancements in various products and offerings have been launched we continued to review and strengthen our cybersecurity policies. |
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2023 PROXY STATEMENT |
Mr. Schulman |
Mr. Schulman’s individual goals for 2022 included: • Providing strategic support and advice to our Board and senior management on emerging legal issues affecting the Company’s operations and new Company initiatives. • Advising the Board and senior management on governance, oversight and disclosure matters in the areas of ESG, cybersecurity, and compensation, and assisting with investor and advisory firm expectations and engagement in these areas. • Refreshing and adding to legal team to support on-going needs across investments, development, transaction structuring, operations and general corporate matters. |
Under Mr. Schulman’s leadership, the Legal Group evolved to meet new and growing business needs, legal oversight was provided to help support the Company’s expansion and new initiatives, and the Board and its committees gained greater clarity and formality in the allocation of ESG and cybersecurity oversight. |
The individual performance achievement for each of Messrs. Schall, O’Shea, Birenbaum, Breslin and Schulman was determined to be 115% of target and the individual performance achievement for Mr. Naughton was determined to be 135% of target.
| Weight of Each Component (%) | |||||
Name | Corporate |
| Business Unit |
| Individual |
|
Mr. Schall | 80 | % | — |
| 20 | % |
Mr. Naughton | 80 | % | — |
| 20 | % |
Mr. O’Shea | 40 | % | 40 | % | 20 | % |
Mr. Birenbaum | 40 | % | 40 | % | 20 | % |
Mr. Breslin | 40 | % | 40 | % | 20 | % |
Mr. Schulman | 40 | % | 40 | % | 20 | % |
Name | Threshold ($) | Target ($) | Maximum ($) | Corporate Achievement % | Business Unit Achievement % | Individual % | Actual Cash Bonus ($)(1) |
Mr. Schall | 750,000 | 1,500,000 | 3,000,000 | 137.9% | — | 115.0% | 1,999,800 |
Mr. Naughton | 600,000 | 1,200,000 | 2,400,000 | 137.9% | — | 135.0% | 1,655,762 |
Mr. O’Shea | 450,000 | 900,000 | 1,800,000 | 137.9% | 112.8% | 115.0% | 1,109,351 |
Mr. Birenbaum | 487,500 | 975,000 | 1,950,000 | 137.9% | 122.2% | 115.0% | 1,220,298 |
Mr. Breslin | 487,500 | 975,000 | 1,950,000 | 137.9% | 119.9% | 115.0% | 1,211,287 |
Mr. Schulman | 250,000 | 500,000 | 1,000,000 | 137.9% | 115.0% | 115.0% | 620,800 |
Payouts are based on base salary earned, and the target amounts are based on % of base salary.
Mr. Schall’s 2022 annual stock bonus component consisted of the following one-year performance measures. Annual stock bonuses for Messrs. O’Shea, Birenbaum, Breslin and Schulman were based on the achievement of their respective business unit goals, as described above. As noted above, Mr. Naughton was not eligible for an annual stock bonus for 2022.
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2023 PROXY STATEMENT |
Based on quarterly results relative to Same Store Revenue re/forecasted at the beginning of each quarter. Each quarter’s achievement is weighted equally at 6.25%.
While the quantitative calculation of Mr. Schall’s annual stock bonus was 107.1%, the Compensation Committee approved a final payout at 110.0% as development starts were below target due to the deferral of certain planned starts in response to changing capital market conditions.
These performance measures intentionally do not duplicate the performance measures for the corporate annual cash bonus program to ensure that the CEO focuses on all aspects of the Company’s business. The Same Store Revenue metric was set and reviewed on a quarterly basis instead of annually due to the continued uncertainty of business operations associated with the lingering impact of the pandemic.
Once the final achievement for the annual stock bonus is determined, the number of shares of restricted stock earned by each NEO is calculated and awarded in February of the year following the performance period. The restricted stock will vest ratably over three years after the grant date as long as the NEO remains employed by the Company through each vesting date. Vesting will be accelerated in the event of a termination due to death, disability, retirement, or termination by the Company without cause. For his 2022 stock bonus, in accordance with an election made prior to the end of the prior calendar year and as permitted under the Company’s compensation program for officers, Mr. Schall elected to receive 25% of his earned stock bonus value in the form of stock options that follow the same vesting schedule as restricted stock; each option is exercisable for one share, and the options have a total Black-Scholes value equal in amount to the 25% of the earned stock bonus that Mr. Schall elected to receive in the form of such stock options.
Name | Threshold ($) | Target ($) | Maximum ($) | Achievement % | Actual Stock Bonus ($) |
Mr. Schall | 687,500 | 1,375,000 | 2,750,000 | 110.0% | 1,512,500 |
Mr. Naughton | — | — | — | — | — |
Mr. O’Shea | 420,000 | 840,000 | 1,680,000 | 112.8% | 947,126 |
Mr. Birenbaum | 475,000 | 950,000 | 1,900,000 | 122.2% | 1,160,853 |
Mr. Breslin | 475,000 | 950,000 | 1,900,000 | 119.9% | 1,138,575 |
Mr. Schulman | 175,000 | 350,000 | 700,000 | 115.0% | 402,500 |
Annual stock bonus awards (and option awards in lieu of stock as described above) in respect of 2022 service will be disclosed in the 2024 proxy statement Summary Compensation Table as they were granted in February 2023.
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2023 PROXY STATEMENT |
Under our multi-year, long-term incentive award program, performance awards are granted each year with a target number of performance units that may be reduced or increased at the end of the three-year performance period depending on achievement against established metrics. For the 2022-2024 performance period, payouts will be determined based on the Company’s performance against two relative TSR metrics and three financial operating metrics, as described below. The performance units that are earned at the end of the performance period will be settled in shares of common stock and a cash payment equal to the dividends that would have been earned on that number of shares during the performance period.
The performance awards strengthen the alignment of executive compensation with long-term stockholder value creation. The two indices selected for the relative TSR metric represent the broader REIT industry and the REIT apartment industry, which we believe are complementary investment vehicles for our investors. The operating metrics for the 2022-2024 Performance Awards—Core FFO per share growth, Net Debt-to-Core EBITDA ratio and net asset value (“NAV”) per share growth, each measured relative to the performance of our peers—motivated our officers to focus on critical operating performance objectives that we believe will contribute to sustainable stockholder returns over the long term.
The targets set for the five performance metrics are intended to be challenging. Achievement of maximum performance levels would require meaningful outperformance over the performance period.
The metrics under the performance awards made in 2022 with a three-year performance period ending on December 31, 2024, are as follows:
(1) For results between threshold and target, or between target and maximum, payouts will be determined using straight-line interpolation. There is no payout for performance below threshold. (2) The peers used in calculating the operating metrics are Apartment Income REIT Corp., Camden Property Trust, Equity Residential, Essex Property Trust, Inc., Mid-America Apartment Communities, Inc., and UDR, Inc. Operating metrics for companies that are acquired during the performance period will be factored in for the portion of the performance period that they were publicly traded companies that published operating results. A peer company may also be excluded for a period of time in the case of a business reorganization, merger, split or other transaction after which results are no longer comparable. |
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2023 PROXY STATEMENT |
The target, threshold and maximum number of performance units granted in 2022 that may be earned for the 2022-2024 performance period are shown below.
Name |
| 2022 – 2024 TSR Metric |
| 2022 – 2024 Operating Metric | ||||
Target Dollar Value ($) | Threshold (#) | Target(1) (#) | Maximum (#) |
| Threshold (#) | Target(1) (#) | Maximum (#) | |
Mr. Schall | 4,125,000 | 4,611 | 9,221 | 18,442 |
| 3,773 | 7,545 | 15,090 |
Mr. Naughton | 3,000,000 | 3,353 | 6,706 | 13,412 |
| 2,744 | 5,487 | 10,974 |
Mr. O’Shea | 1,260,000 | 1,409 | 2,817 | 5,634 |
| 1,153 | 2,305 | 4,610 |
Mr. Birenbaum | 1,425,000 | 1,593 | 3,186 | 6,372 |
| 1,303 | 2,606 | 5,212 |
Mr. Breslin | 1,425,000 | 1,593 | 3,186 | 6,372 |
| 1,303 | 2,606 | 5,212 |
Mr. Schulman | 650,000 | 727 | 1,453 | 2,906 |
| 595 | 1,189 | 2,378 |
(1) To derive the target number of TSR Metric units and the number of Operating Metric units, 100% of the target dollar value was divided by the 20-day average closing stock price of the Company’s common stock ending on December 31, 2021, of $246.0365. For the Summary Compensation Table, the value of the TSR Metric target units was determined using a Monte Carlo value of $271.98 for each unit, and the value of the operating metric units was determined based on the closing stock price on the grant date on March 1 of $234.18. The shares of stock that may be issued upon settlement of awards are not subject to further additional time vesting requirements and will be delivered together with a cash payment representing the dividends that were paid on the number of earned shares during the performance period. |
Our 2020–2022 Performance Awards were structured similarly to the 2022–2024 Performance Awards, with a focus on TSR metrics and operating metrics.
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2023 PROXY STATEMENT |
The following table shows the actual performance units earned at the completion of the three-year performance period ended December 31, 2022. These awards were settled in unrestricted shares of stock.
Name | Target Number of Performance Units | Overall Performance Achievement Awarded (%) | Actual Number of Performance Units Earned | Cash Dividend Equivalent Paid Based on Earned Units ($) | Total Dollar Value of Earned Perf Units as of Feb. 23, 2023 ($) |
Mr. Schall* | 17,813 | 65.7% | 11,703 | 223,293 | 2,304,438 |
Mr. Naughton | 27,312 | 65.7% | 17,944 | 342,372 | 3,533,353 |
Mr. O’Shea | 5,700 | 65.7% | 3,745 | 71,455 | 737,428 |
Mr. Birenbaum | 6,412 | 65.7% | 4,212 | 80,365 | 829,385 |
Mr. Breslin | 6,412 | 65.7% | 4,212 | 80,365 | 829,385 |
Mr. Schulman | 2,946 | 65.7% | 1,936 | 36,939 | 381,218 |
* Mr. Schall received 2020-2022 performance awards as part of a sign-on package when he joined the Company in January 2021. |
The following chart shows one of the ways our Compensation Committee evaluated compensation paid to the NEOs for service and performance with respect to 2022. This chart differs from the Summary Compensation Table. The Summary Compensation Table includes several items that are driven by accounting and reporting requirements that do not necessarily reflect the compensation actually realized by our NEOs during or with respect to 2022. The primary differences between the 2022 compensation of our NEOs as reported in this Realized Pay for 2022 Performance Table and as reported in the Summary Compensation Table are the following (i) the Summary Compensation Table uses the grant date fair value of restricted stock awarded in February 2022 with respect to 2021 service, whereas the Realized Pay for 2022 Performance Table uses the grant date fair value of restricted stock awarded in February 2023 with respect to 2022 service, and (ii) the Summary Compensation Table uses the grant date fair value of the 2022-2024 performance awards that were awarded in February 2022 (as well as the grant date fair value of certain other determinations made with respect to the 2019-2021 and 2020-2022 awards, as described elsewhere in this Proxy Statement), whereas the Realized Pay for 2022 Performance Table uses the value (as of the date of settlement) of the unrestricted shares and cash in respect of accrued dividends received by each NEO upon settlement of the maturing 2020–2022 performance awards.
Cash bonus reflects the cash awards made in February 2023 with respect to performance under the annual cash bonus program in 2022 in the following amounts: Mr. Schall - $1,999,800, Mr. Naughton - $1,655,762, Mr. O’Shea - $1,109,351, Mr. Birenbaum - $1,220,298, Mr. Breslin - $1,211,287 and Mr. Schulman -$620,800.
2022 earned annual stock bonuses in the following amounts: Mr. Schall $1,512,500, Mr. O’Shea - $947,126, Mr. Birenbaum - $1,160,853 Mr. Breslin - $1,138,575 and Mr. Schulman - $402,500. (These bonuses were in the form of time-based restricted stock issued in February 2023 for performance in 2022 and will be reflected in the 2024 proxy statement). Mr. Schall elected to receive 25% of his 2022 earned stock bonus in the form of stock options, and accordingly 25% of the amount for Mr. Schall will be in the form of stock options in lieu of restricted shares of stock.
For performance awards, target value reflects the dollar value used by the Company in February 2020 to determine the target number of 2020 – 2022 performance award units granted to the NEO. For performance awards, realized value reflects the February 2023 settlement value of the 2020-2022 performance awards (which consists of unrestricted shares and a dividend equivalent cash payment on those shares) in the following amounts: Mr. Schall - $2,304,438, Mr. Naughton - $3,533,353, Mr. O’Shea - $737,428, Mr. Birenbaum - $829,385, Mr. Breslin - $829,385 and Mr. Schulman - $381,218. The value of the unrestricted shares received by each NEO upon settlement of the 2020-2022 performance awards was calculated using a price of $177.83 per share, the closing price of the Company’s common stock on the NYSE on February 23, 2023.
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2023 PROXY STATEMENT |
As discussed in our 2022 proxy statement, for the 2021-2023 performance awards that were granted in early 2021, at the time of grant the Compensation Committee widened the ranges of four of the metrics from the prior years to take into account that the impact of the pandemic on consumers, consumer preferences, and regulatory responses varied markedly and unexpectedly by region, market and real estate asset class, making the original ranges for measuring threshold and maximum performance too narrow. These ranges were incorporated for the 2022-2024 performance awards that were approved by the Compensation Committee in early 2022.
In early 2022, the Compensation Committee determined that it was appropriate to align the ranges of the previously awarded 2020-2022 performance awards, which were granted in February 2020 before the beginning of the full impact of the pandemic in the United States. After alignment, the new ranges for the 2020-2022 performance awards align with the 2021-2023 and 2022-2024 awards. The metrics and targets remain unchanged, but the ranges for four of the five metrics were widened by 100 basis points on both ends of the threshold and maximum range as described in more detail below.
For the relative TSR to FTSE Nareit Equity REITs index, the threshold and maximum goals were widened from -/+5.0% to -/+6.0%
For the relative TSR to FTSE Nareit Equity Apartments index, the threshold and maximum goals were widened from -/+3.0% to -/+4.0%
For the Core FFO per share growth vs. peers, the threshold and maximum goals were widened from -/+3.0% to -/+4.0%
For the NAV per share growth vs. peers, the threshold and maximum goals were widened from -/+3.0% to -/+4.0%.
No change was made to the threshold and maximum goals for the Net Debt-to-Core EBITDA ratio vs. peers metric. As the determination to modify the award was made in early 2022, the incremental fair value associated with the modification is reflected as part of 2022 compensation in this Proxy Statement in the Summary Compensation Table, Grants of Plan-Based Awards Table and Pay Versus Performance Table. The Compensation Committee believes that changes to goal ranges should be made only in unique circumstances. As noted above, the impact on consumers, consumer preferences and regulatory responses resulting from the COVID-19 pandemic varied markedly and unexpectedly by region, market, and real estate asset class. Pandemic-related effects included decreased apartment demand in major urban cities and a shift towards suburban and sunbelt markets, as well as state and local restrictions on rent increases and evictions that had less impact on many sunbelt markets where the Company has only limited presence. For these reasons, the Compensation Committee determined that it was appropriate to align the ranges for the 2020-2022 performance award with the ranges for the 2021-2023 and 2022-2024 awards. As noted previously, no modification was made to the 2020-2022 metrics themselves nor the target goals.
By widening the ranges for four metrics, while retaining the same target goals, it becomes more difficult to achieve maximum performance on those metrics but less difficult to achieve performance that is above threshold. Upon conclusion of the performance period, AvalonBay achieved 60.4% for the TSR component and 71.0% for the Operating metrics component of the 2020 – 2022 performance awards.
In early 2022 our Compensation Committee reviewed and approved achievement under the maturing 2019-2021 performance award. As described previously in the 2022 proxy statement, the Core FFO/share metric range on that award was +/- 300 basis points, which was subsequently widened for performance awards made in future years to +/- 400 basis points. For 2019-2021, performance on the Core FFO/share metric (growth vs. peers) was below threshold at -3.27%. As explained in the 2022 proxy statement, the Compensation Committee exercised discretion to provide for threshold achievement on that metric for the 2019-2021 award. The Compensation Committee believes that such discretion should be used only in very unique circumstances. In making this decision, the Committee considered that the impact on consumers, consumer preferences, and regulatory responses resulting from the COVID-19 pandemic varied markedly and unexpectedly by region and market, making the original range for measuring relative performance versus peers in other markets less appropriate. As well, the Committee recognized that the calculation of Core FFO among companies varies, such that applying below threshold achievement because of a narrow 27 basis point miss was inappropriate, particularly given the level of effort by officers to respond to and address the challenges of 2020 and 2021 and the competitive market for retaining senior talent. As a result of setting achievement on the Core FFO/share growth at threshold rather than below threshold, the total (combined) achievement on the 2019-2021 award was 72.6% rather than 59.0%. As this use of discretion was applied in 2022, the impact of the adjustment (i.e., the incremental increase in fair value to the 2019-2021 award) is reflected as part of 2022 compensation in this Proxy Statement in the Summary Compensation Table, Grants of Plan-Based Awards Table and Pay Versus Performance Table.
AvalonBay Communities | 50 | |
2023 PROXY STATEMENT |
Pursuant to our Deferred Compensation Plan, certain employees, including the NEOs, may defer up to 25% of annual base salary and up to 50% of annual cash bonus on a pre-tax basis and receive a tax-deferred return on those deferrals. Deferral elections are made by eligible employees during an open enrollment period each year for amounts to be earned in the following year. Participating employees direct the deemed investment of their deferral accounts by selecting among certain available investments in mutual funds.
We have an employee stock purchase plan that provides our employees the opportunity to purchase our common stock at a 15% discount to the lower of the closing price of the common stock, as reported on the NYSE, on the first business day of the purchase period or the closing price of the common stock on the last day of the purchase period. There were two purchase periods in 2022: January 1 through June 10 and July 1 through December 10. Employees had the opportunity to purchase up to $12,500 of our common stock at the discounted rate during each of the two purchase periods.
We maintain a 401(k) retirement savings plan and match 50% of the contributions up to the first six percent of a participant’s eligible compensation (subject to certain tax limitations). We offer medical, dental and vision insurance plans, with a portion of the cost paid by the employee. We also provide life insurance, accidental dismemberment insurance, and short-term and long-term disability insurance for each employee.
AvalonBay Communities | 51 | |
2023 PROXY STATEMENT |
Executive Stock Ownership Guidelines
The Company believes it is important for senior officers to hold Company stock. To that end, the Board has established the Senior Officer Stock Ownership Guidelines for officers who are at the senior vice president level or above. These guidelines provide that the following classes of senior officers are expected to maintain ownership of common stock (including unvested restricted shares) equal to the indicated multiple of base salary.
|
|
Executive Chairman | 6 times |
CEO | 6 times |
Chief Financial Officer and Executive Vice Presidents | 3 times |
Senior Vice Presidents | 1.5 times |
Covered officers must achieve the required ownership within five years of the date they become subject to these guidelines. The full text of the Senior Officer Stock Ownership Guidelines, which includes a retention policy for executives who have not achieved the required ownership level, is posted on the Investor Relations section of the Company’s website (www.avalonbay.com) under “Corporate Governance Documents.” All of our covered executives who have been in office for at least five years are in compliance with the stock ownership guidelines.
The Board has adopted the following Anti-Hedging and Anti-Speculation Policy, which applies to all officers, employees, and directors:
“Associates (including officers) and members of the Board of Directors of AvalonBay Communities, Inc. (the “Company”) may not, directly or indirectly (including, without limitation, through trading done by immediate family members sharing the person’s household and/or not financially independent of such person or through trading done through an account over which the person has investment power or authority):
Sell Company equity securities short (i.e., sell Company equity securities that are not owned by the seller at the time of sale).
Buy or sell securities or financial instruments that are derivatives of Company equity securities, including, without limitation, puts, calls, futures contracts and options (other than receiving employee stock options under the Company’s Stock Incentive Plan).
Purchase financial instruments or engage in other transactions for the purpose of speculating in Company equity securities, including, without limitation, financial instruments and transactions designed for the purpose of providing the economic equivalent of profiting from a change in the value of Company equity securities.
Purchase financial instruments or engage in other transactions for the purpose of hedging or offsetting a decrease in the price of Company equity securities, including, without limitation, prepaid variable forward contracts, equity swaps and collars.”
The Board has also adopted the following No Pledging Policy:
“No officer and no member of the Board of Directors of AvalonBay Communities, Inc. (the “Company”) may, directly or indirectly (including, without limitation, through accounts owned by immediate family members sharing the person’s household and/or not financially independent of such person or through trading done through an account over which the person has investment power or authority), purchase Company equity securities on margin, hold Company equity securities in a margin account, or borrow money from a broker or other lender that is secured by Company Securities.”
The Board has adopted a Policy Regarding Shareholder Approval of Future Severance Agreements (the “Severance Policy”). The Severance Policy generally provides that the Company will not, without stockholder approval or ratification, enter into or bind the Company to the terms of any severance agreement with a senior executive officer that provides for severance benefits (as defined) in excess of 3.0 times the sum of the officer’s base salary plus annual bonus. The full text of the Severance Policy is posted on the Investor Relations section of the Company’s website (www.avalonbay.com) under “Corporate Governance Documents.”
AvalonBay Communities | 52 | |
2023 PROXY STATEMENT |
The Board has adopted a compensation clawback policy, which applies to senior officers (generally senior vice presidents and above). Pursuant to this policy, in the event the Company is required to prepare an accounting restatement due to material non-compliance with any financial reporting requirement, then an independent committee of the Board of Directors may require any covered officer to repay to the Company all or part of any “Excess Compensation” that such officer previously received. Excess Compensation is defined as that part of the incentive compensation received by a covered officer during the three-year period preceding the publication of the restated financial statement that exceeded the amount such officer would have received had such incentive compensation been calculated based on the financial results reported in the restated financial statement. The full text of the policy is posted on the Investor Relations section of the Company’s website (www.avalonbay.com) under “Corporate Governance Documents.” In light of the SEC’s adoption of final clawback rules in October 2022 and the NYSE’s proposed rule in February 2023, we intend to update our clawback policy to comply with applicable NYSE listing rules when effective.
The Compensation Committee approves the number of shares underlying options or the number of shares of restricted stock to award to officers as part of their annual compensation. The award date for options and stock grants is a date in February set by the Compensation Committee, but that date may be delayed if there is a pending announcement by the Company of material non-public information, such as an earnings release. In all cases, our options are granted: (i) on the date described above; (ii) on the date of (or a date set in connection with) a new employee’s start with the Company, as approved by the Chief Executive Officer or the Compensation Committee in advance of the start date; or (iii) on the date of approval by the Chief Executive Officer for retention or recognition purposes (under his delegated authority to grant equity awards to certain employees of up to a Board-authorized maximum value of $250,000). Option exercise prices are equal to the NYSE closing price of our common stock on the date of grant.
All officers must receive prior authorization for any purchase or sale of our common stock (unless made pursuant to a previously approved Rule 10b5-1 plan, by automatic dividend reinvestment, or through our employee stock purchase plan), which, in the case of open market transactions, is generally only given during approved trading windows that are generally established in advance based upon earnings release dates.
The Compensation Committee reviewed and considered risks arising from the Company’s compensation policies and practices for its employees. This review included consideration of the following specific elements of the Company’s executive compensation policies and procedures:
preexisting, defined goals are set for annual bonuses and long-term incentive awards;
annual goals contain multiple financial targets, including performance against a pre-approved budget;
performance goals include both absolute performance and performance relative to industry peers;
annual goals balance financial and non-financial performance;
incentive plans incorporate goals for corporate, business unit, and individual performance;
performance goals include achievement against both single year and multi-year metrics;
executive compensation is structured as a mix among salary, cash bonus, and equity awards;
equity awards vest over time with a minimum vesting period of one year;
bonus and long-term equity programs include maximum achievement levels;
all unvested equity awards are forfeited upon a termination for cause or voluntary termination under certain circumstances;
the metrics that determine our incentive awards include a goal addressing appropriate leverage ratios; and
while awards are generally made in relation to performance against specific goals, the Compensation Committee retains the discretion to adjust annual bonuses of cash and restricted stock as may be warranted by specific circumstances.
Following this review, the Compensation Committee concluded that any risks arising from the Company’s compensation policies and practices are not reasonably likely to have a material adverse effect on the Company at this time.
AvalonBay Communities | 53 | |
2023 PROXY STATEMENT |
The Compensation Committee of the Board of Directors of AvalonBay Communities, Inc., a Maryland corporation, has reviewed and discussed the Compensation Discussion and Analysis required by Item 402(b) of Regulation S-K of the Securities and Exchange Commission with management and, based on such review and discussions, the Compensation Committee recommended to the Board that the Compensation Discussion and Analysis be included in this Proxy Statement.
Submitted by the Compensation Committee
Richard J. Lieb (Chair)
Alan B. Buckelew
Stephen P. Hills
W. Edward Walter
Richard J. Lieb, Alan B. Buckelew, Stephen P. Hill and W. Edward Walter each served on the Compensation Committee during 2022. No member of the Compensation Committee has served as an officer of the Company or any of its subsidiaries. None of our executive officers serves as a member of the board of directors or compensation committee of any company that has one or more of its executive officers serving as a member of our Board of Directors or Compensation Committee. No member of the Compensation Committee has any other business relationship or affiliation with the Company or any of its subsidiaries (other than service as a director).
AvalonBay Communities | 54 | |
2023 PROXY STATEMENT |
The table below summarizes the compensation amounts paid in or earned by each of the NEOs for the fiscal years ended December 31, 2022, December 31, 2021 and December 31, 2020.
Executives are eligible to defer a portion of their salaries and bonuses under our Nonqualified Deferred Compensation Plan. The amounts shown below are before any deferrals under the Nonqualified Deferred Compensation Plan.
Name and Principal Position | Year | Salary ($)(1) | Bonus ($) |
| Stock Awards ($)(2)(3)(4) |
| Option Awards ($)(5) | Non-Equity Incentive Plan Compensation ($)(6) | Change in Pension Value and Deferred Compensation Earnings(7) | All Other Compensation ($)(8) | Total ($) |
(a) | (b) | (c) | (d) |
| (e) |
| (f) | (g) | (h) | (i) | (j) |
Benjamin W. Schall | 2022 | 1,000,000 | — |
| 5,984,043 |
| 367,203 | 1,999,800 | — | 42,162 | 9,393,208 |
Chief Executive Officer & President | 2021 | 923,077 | 1,500,000 | (9) | 11,838,442 |
| — | 2,057,400 | — | 58,772 | 16,377,691 |
Timothy J. Naughton(10) | 2022 | 803,846 | — |
| 7,343,192 |
| — | 1,655,762 | — | 11,342 | 9,814,142 |
Executive Chairman | 2021 | 1,000,000 | — |
| 8,551,838 |
| 1,999,988 | 2,798,600 | — | 21,034 | 14,371,460 |
2020 | 1,038,462 | — |
| 8,497,608 |
| — | 1,735,892 | — | 22,371 | 11,294,333 | |
Kevin P. O’Shea | 2022 | 600,000 | — |
| 2,602,358 |
| — | 1,109,351 | — | 28,532 | 4,340,241 |
Chief Financial Officer | 2021 | 600,000 | — |
| 2,212,777 |
| 399,986 | 938,100 | — | 28,244 | 4,179,107 |
| 2020 | 623,077 | — |
| 2,189,580 |
| — | 728,065 | — | 26,254 | 3,566,976 |
Matthew H. Birenbaum | 2022 | 640,385 | — |
| 3,247,861 |
| — | 1,220,298 | — | 28,532 | 5,137,076 |
Chief Investment Officer | 2021 | 600,000 | — |
| 2,349,124 |
| 499,997 | 1,259,280 | — | 28,244 | 4,736,645 |
| 2020 | 623,077 | — |
| 2,559,766 |
| — | 862,089 | — | 26,254 | 4,071,186 |
Sean J. Breslin | 2022 | 640,385 | — |
| 3,010,304 |
| — | 1,211,287 | — | 28,460 | 4,890,436 |
Chief Operating Officer | 2021 | 600,000 | — |
| 2,397,630 |
| 499,997 | 1,164,240 | — | 27,906 | 4,689,773 |
| 2020 | 623,077 | — |
| 2,520,288 |
| — | 882,277 | — | 25,969 | 4,051,611 |
Edward M. Schulman | 2022 | 500,000 | — |
| 1,238,586 |
| — | 620,800 | — | 24,631 | 2,384,017 |
Executive |
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(1) The amounts shown as salary in column (c) reflect actual payments received in each indicated year, which may vary slightly from the salary described in the Compensation Discussion and Analysis as a result of (i) the number of payroll periods in each calendar year and (ii) the fact that salary increases do not go into effect until early March of each year. (2) The amounts in column (e) include restricted stock awards actually granted during the fiscal year for service in the prior fiscal year. For example, the row for 2022 includes the value of stock awards made in February 2022 with respect to 2021 service. The amounts in column (e) also include the grant date fair value of the performance award granted for that year. For example, the row for 2022 includes the 2022-2024 performance award that was granted in March 2022. (3) The amounts in column (e) include the aggregate grant date fair value of awards made in the fiscal years ended December 31, 2022, December 31, 2021, and December 31, 2020, computed in accordance with FASB ASC Topic 718 for restricted stock awards and performance unit awards made pursuant to the Company’s Second Amended and Restated 2009 Equity Incentive Plan. The value of restricted stock awards is based solely on the closing price of our Common Stock on the NYSE on the date of grant and no assumptions were used in the calculation of this value. The value of performance unit awards based on operating metrics made in 2022, for the measurement period January 1, 2022 — December 31, 2024, is based on the closing price of our Common Stock on the NYSE on March 1, 2022, the date of grant, of $234.18. The value of performance unit awards based on TSR metrics made in 2022 for the measurement period 2022-2024 is based on the Monte Carlo value on March 1, 2022 of $271.98. The total realizable value of the performance unit awards, if earned at maximum on the date of grant, for the NEOs is: Mr. Schall—$8,549,631; Mr. Naughton—$6,217,687; Mr. O’Shea—$2,611,905; Messrs. Birenbaum and Breslin —$2,953,603 and Mr. Schulman – $1,347,254 |
AvalonBay Communities | 55 | |
2023 PROXY STATEMENT |
(4) For 2022, the amounts shown in column (e) also include the incremental fair value associated with (i) paying out at threshold for the 2019-2021 Core FFO/share metric, and (ii) widening the threshold and maximum ranges for the 2020-2022 relative TSR, Core FFO/share and NAV/share growth metrics, as these determinations were approved on March 1, 2022. The incremental fair value of these modifications for the NEOs is: Mr. Schall—$607,635; Mr. Naughton—$1,825,484; Mr. O’Shea—$376,404; Messrs. Birenbaum and Breslin —$424,589 and Mr. Schulman – $193,038. See Aligning 2020-2022 Performance Goals with 2021-2023 Performance Awards and 2022 Review of 2019-2021 Core FFO Metric on Maturing Performance Awards above. (5) The amounts in column (f) reflect the aggregate grant date fair value for awards made pursuant to the Company’s Second Amended and Restated 2009 Equity Incentive Plan in the fiscal years ended December 31, 2022 and December 31, 2021, computed in accordance with FASB ASC Topic 718. These amounts were determined as of the option grant date using a Black-Scholes stock option valuation model. The assumptions used to estimate the grant date fair value of options granted in February 2022 are shown below: |
| Assumption |
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| Risk-free interest rate |
| 1.85% |
|
| Average life |
| 5 years |
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| Volatility |
| 27.21% |
|
| Dividend yield |
| 3.00% |
|
| Fair value per share |
| $44.22 |
|
The amounts shown in column (g) reflect the cash awards to the NEOs determined by the Compensation Committee in February of the following year based upon the achievement of the performance metrics established in the year indicated, as more fully described in the Compensation Discussion and Analysis above.
All earnings under the Company’s nonqualified deferred compensation program are determined by reference to returns of actual mutual funds and the Company does not consider such earnings to be above market.
For 2022, the amounts shown in column (i) include, for each NEO (a) amounts contributed by the Company to the NEOs’ 401(k) accounts in the amount of $9,150 each for Messrs. Schall, Naughton, O’Shea, Birenbaum, Breslin and Schulman (b) medical benefit premiums paid by the Company (inclusive of Health Savings Account contributions) in the amount of $2,192 for Mr. Naughton, $17,823 for Messrs. Schall, O’Shea, Birenbaum and Breslin; $13,247 for Mr. Schulman (c) the premiums paid by the Company for a standard term life insurance policy in the face amount of $750,000 for: Mr. Schall—$785; Messrs. O’Shea and Birenbaum—$1,559; Mr. Breslin—$1,487 and Mr. Schulman – $2,234. For Mr. Schall, the amount shown also includes a relocation benefit tax gross up in the amount of $5,099 and taxable moving expense of $9,305 in connection with his relocation to Arlington, VA upon his hire, as provided for in his employment agreement dated December 4, 2020.
The amount shown in this column reflects a one-time payment made upon hire to Mr. Schall as provided for in his employment agreement dated December 4, 2020.
Mr. Naughton was Chairman & CEO of the Company until January 2, 2022 and transitioned to the Executive Chairman role on January 3, 2022.
AvalonBay Communities | 56 | |
2023 PROXY STATEMENT |
The table below sets out the grants made to the NEOs in 2022 under the Equity Incentive Plan.
Name | Award Type | Grant Date | Estimated Future Payouts Under Non–Equity Incentive Plan Awards(1) |
Estimated Future Payouts Under Equity Incentive Plan Awards(2) | All Other Stock Awards: Number of Shares of Stock or Units (#)(3) | All Other Option Awards: Number of Securities Underlying Options (#)(4) | Exercise or Base Price of Options Awards ($/Share) | Grant Date Fair Value of Stock and Options Awards ($)(2)(5)(6) | ||||
Threshold ($) | Target ($) | Maximum ($) | Threshold (#) | Target (#) | Maximum (#) | |||||||
(a) | (b) | (c) | (d) | (e) | (f) | (g) | (h) | (i) | (j) | (k) | (l) | (m) |
Mr. Schall | Annual (Cash & Stock) | 2/17/2022 | 1,437,500 | 2,875,000 | 5,750,000 | — | — | — | — | — | — | — |
Stock Options | 2/17/2022 | — | — | — | — | — | — | — | 8,304 | 236.14 | 367,203 | |
RSA - Annual Incentive | 2/17/2022 | — | — | — | — | — | — | 4,665 | — | — | 1,101,593 | |
| Performance Units - CY22-24 | 3/1/2022 |
|
|
| 8,383 | 16,766 | 33,532 |
|
|
| 4,274,816 |
| Performance Units Modification | 3/1/2022 | — | — | — | — | — | — | — | — | — | 607,635 |
Mr. Naughton | Annual (Cash & Stock) | 2/17/2022 | 600,000 | 1,200,000 | 2,400,000 | — | — | — | — | — | — | — |
RSA - Annual Incentive | 2/17/2022 | — | — | — | — | — | — | 10,201 | — | — | 2,408,864 | |
Performance Units - CY22-24 | 3/1/2022 | — | — | — | 6,097 | 12,193 | 24,386 | — | — | — | 3,108,844 | |
| Performance Units Modification | 3/1/2022 | — | — | — | — | — | — | — | — | — | 1,825,484 |
Mr. O’Shea | Annual (Cash & Stock) | 2/17/2022 | 870,000 | 1,740,000 | 3,480,000 | — | — | — | — | — | — | — |
RSA - Annual Incentive | 2/17/2022 | — | — | — | — | — | — | 3,896 | — | — | 920,001 | |
Performance Units - CY22-24 | 3/1/2022 | — | — | — | 2,561 | 5,122 | 10,244 | — | — | — | 1,305,953 | |
| Performance Units Modification | 3/1/2022 | — | — | — | — | — | — | — | — | — | 376,404 |
Mr. Birenbaum | Annual (Cash & Stock) | 2/17/2022 | 962,500 | 1,925,000 | 3,850,000 | — | — | — | — | — | — | — |
RSA - Annual Incentive | 2/17/2022 | — | — | — | — | — | — | 5,702 | — | — | 1,346,470 | |
Performance Units - CY22-24 | 3/1/2022 | — | — | — | 2,896 | 5,792 | 11,584 | — | — | — | 1,476,801 | |
| Performance Units Modification | 3/1/2022 | — | — | — | — | — | — | — | — | — | 424,589 |
Mr. Breslin | Annual (Cash & Stock) | 2/17/2022 | 962,500 | 1,925,000 | 3,850,000 | — | — | — | — | — | — | — |
RSA - Annual Incentive | 2/17/2022 | — | — | — | — | — | — | 4,696 | — | — | 1,108,913 | |
Performance Units - CY22-24 | 3/1/2022 | — | — | — | 2,896 | 5,792 | 11,584 | — | — | — | 1,476,801 | |
| Performance Units Modification | 3/1/2022 | — | — | — | — | — | — | — | — | — | 424,589 |
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AvalonBay Communities | 57 | |
2023 PROXY STATEMENT |
Name | Award Type | Grant Date | Estimated Future Payouts Under Non–Equity Incentive Plan Awards(1) |
Estimated Future Payouts Under Equity Incentive Plan Awards(2) | All Other Stock Awards: Number of Shares of Stock or Units (#)(3) | All Other Option Awards: Number of Securities Underlying Options (#)(4) | Exercise or Base Price of Options Awards ($/Share) | Grant Date Fair Value of Stock and Options Awards ($)(2)(5)(6) | ||||
Threshold ($) | Target ($) | Maximum ($) | Threshold (#) | Target (#) | Maximum (#) | |||||||
Mr. Schulman | Annual (Cash & Stock) | 2/17/2022 | 425,000 | 850,000 | 1,700,000 | — | — | — | — | — | — | — |
| RSA - Annual Incentive | 2/17/2022 | — | — | — | — | — | — | 1,575 | — | — | 371,921 |
| Performance Units - CY22-24 | 3/1/2022 | — | — | — | 1,321 | 2,642 | 5,284 | — | — | — | 673,627 |
| Performance Units Modification | 3/1/2022 | — | — | — | — | — | — | — | — | — | 193,038 |
(1) The amounts shown in columns (d), (e) and (f) reflect the threshold, target, and maximum payment levels for 2022 under our annual bonus plan, which were established on February 17, 2022. The annual bonus is paid in cash and restricted stock. The actual cash bonuses received by each of the NEOs for performance in 2022, paid in 2023, are set out in column (g) of the Summary Compensation Table. Under applicable SEC rules, earned stock bonuses will be disclosed in the 2024 proxy statement Summary Compensation Table as the actual grant of restricted stock based on 2022 achievement occurred in 2023. (2) The amounts shown in columns (g), (h) and (i) reflect the threshold, target and maximum number of performance units awarded in 2022 for the performance period 2022–2024 under the long-term incentive performance program. The grant date fair value of 2022-2024 awards is based on the closing price on the grant date of $234.18 for the operating metric portion of the award and the Monte Carlo value of $271.98 for the TSR metric portion of the award. Cash dividends will be accrued and paid at the end of the performance period based on the actual number of performance units earned. (3) The number of shares of restricted stock shown in column (j) granted on February 17, 2022 represent the actual number of shares of restricted stock granted to the NEOs, with respect to performance in 2021, and do not represent compensation for performance in 2022. Dividends are payable on the shares at the same rate as dividends paid on all outstanding shares of our Common Stock. (4) The stock options have an exercise price equal to the closing stock price on the date of grant at $236.14 per share, vest ratably over a three-year period ending March 1, 2025, and have a 10-year term. (5) For the February 17, 2022 grants of restricted stock, the value was calculated based on the closing price of the Common Stock on the date of grant of $236.14. For the February 17, 2022 grants of stock options, the grant date fair value of option award is determined as of the option grant date using a Black-Scholes stock option valuation model. The assumptions used to determine the grant date fair value are described in footnote (5) to the Summary Compensation Table. (6) The modification of performance units applies to awards granted in 2021 (for Messrs. Naughton, O’Shea, Birenbaum, Breslin, and Schulman) and 2022 (for all NEOs). The incremental value of these modifications as of the modification date is reflected in column (m). |
AvalonBay Communities | 58 | |
2023 PROXY STATEMENT |
The table below sets out outstanding equity awards held by the NEOs as of December 31, 2022.
Name | Grant Date | Option Awards |
| Stock Awards(1) | ||||||||
Number of Securities Underlying Unexercised Options: Exercisable (#) | Number of Securities Underlying Unexercised Options: Unexercisable (#) | Equity Incentive Plan Awards: Number of Securities Underlying Unexercised Unearned Options (#) | Option Exercise Price ($) | Option Expiration Date | Number of Shares or Units of Stock That Have Not Vested (#) | Market Value of Shares or Units of Stock That Have Not Vested ($)(7) | Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights That Have Not Vested (#)(8) | Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units or Other Rights That Have Not Vested ($)(7) | ||||
(a) |
| (b) | (c) | (d) | (e) | (f) | (g) | (h) | (i) | (j) | ||
Mr. Schall | 2/1/2021 | — | — | — | — | — |
| 30,164 | (2) | 4,872,089 | — | — |
2/25/2021 | — | — | — | — | — |
| — |
| — | 23,076 | 3,727,236 | |
2/17/2022 | — | 8,304 | — | 236.14 | 2/17/2032 |
| 4,665 | (6) | 753,491 | — | — | |
| 3/1/2022 | — | — | — | — | — |
| — |
| — | 16,766 | 2,708,044 |
Mr. Naughton | 2/16/2017 | — | — | — | — | — |
| 10,430 | (3) | 1,684,654 | — | — |
2/13/2020 | — | — | — | — | — |
| 20,809 | (4) | 3,361,070 | — | — | |
2/25/2021 | — | 69,832 | — | 180.32 | 2/25/2031 |
| 5,882 | (5) | 950,061 | 35,382 | 5,714,901 | |
| 2/17/2022 | — | — | — | — | — |
| 10,201 | (6) | 1,647,666 | — | — |
| 3/1/2022 | — | — | — | — | — |
| — |
| — | 12,193 | 1,969,413 |
Mr. O’Shea | 2/16/2017 | — | — | — | — | — |
| 2,434 | (3) | 393,140 | — | — |
| 2/13/2020 | — | — | — | — | — |
| 4,958 | (4) | 800,816 | — | — |
| 2/25/2021 | — | 13,966 | — | 180.32 | 2/25/2031 |
| 2,810 | (5) | 453,871 | 7,384 | 1,192,664 |
| 2/17/2022 | — | — | — | — | — |
| 3,896 | (6) | 629,282 | — | — |
| 3/1/2022 | — | — | — | — | — |
| — |
| — | 5,122 | 827,305 |
Mr. Birenbaum | 2/16/2017 | — | — | — | — | — |
| 2,434 | (3) | 393,140 | — | — |
| 2/13/2020 | — | — | — | — | — |
| 5,719 | (4) | 923,733 | — | — |
| 2/25/2021 | — | 17,458 | — | 180.32 | 2/25/2031 |
| 2,642 | (5) | 426,736 | 8,308 | 1,341,908 |
| 2/17/2022 | — | — | — | — | — |
| 5,702 | (6) | 920,987 | — | — |
| 3/1/2022 | — | — | — | — | — |
| — |
| — | 5,792 | 935,524 |
Mr. Breslin | 2/16/2017 | — | — | — | — | — |
| 2,434 | (3) | 393,140 | — | — |
2/13/2020 | — | — | — | — | — |
| 5,661 | (4) | 914,365 | — | — | |
2/25/2021 | — | 17,458 | — | 180.32 | 2/25/2031 |
| 2,822 | (5) | 455,809 | 8,308 | 1,341,908 | |
| 2/17/2022 | — | — | — | — | — |
| 4,696 | (6) | 758,498 | — | — |
| 3/1/2022 | — | — | — | — | — |
| — |
| — | 5,792 | 935,524 |
Mr. Schulman | 2/16/2017 | — | — | — | — | — |
| 1,160 | (3) | 187,363 | — | — |
| 2/13/2020 | — | — | — | — | — |
| 2,408 | (4) | 388,940 | — | — |
| 2/25/2021 | — | 6,983 | — | 180.32 | 2/25/2031 |
| 1,261 | (5) | 203,677 | 3,816 | 616,360 |
| 2/17/2022 | — | — | — | — | — |
| 1,575 | (6) | 254,394 | — | — |
| 3/1/2022 | — | — | — | — | — |
| — |
| — | 2,642 | 426,736 |
(1) Stock awards in column (g) vest one-third starting on March 1 of the year following the date of the grant. Dividends are payable on the shares at the same rate as dividends paid on all outstanding shares of our Common Stock. Column (g) also includes earned performance units for the 2020 – 2022 period that cliff vested on March 1, 2023. Cash dividends are accrued and paid at the end of the performance period based on the actual number of performance units earned. (2) Represents a sign-on stock bonus award issued in 2021 vesting ratably over three years beginning on February 1, 2022, and performance unit awards that were earned for the 2020-2022 performance period, which were earned as of December 31, 2022 and cliff vested on March 1, 2023. (3) Represents performance units that were earned for the 2017-2019 performance period, which converted into time-based restricted stock on February 13, 2020 that vests ratably over three years beginning on March 1, 2021. (4) Represents the annual stock bonus award issued in 2020 in respect of 2019 performance that vests ratably over three years beginning on March 1, 2021, and performance unit awards that were earned for the 2020-2022 performance period, which were earned as of December 31, 2022 and cliff vested on March 1, 2023. (5) Represents the annual stock bonus award issued in 2021 in respect of 2020 performance that vests ratably over three years beginning on March 1, 2022. (6) Represents the annual stock bonus award issued in 2022 in respect of 2021 performance that vests ratably over three years beginning on March 1, 2023. (7) Based on the closing price of the Common Stock as reported on the NYSE on December 30, 2022, the last trading of 2022, of $161.52 per share. (8) The amounts in column (i) consist of the target number of performance units awarded to the NEO for the 2021-2023 performance period and the 2022-2024 performance period. The actual number of earned units will be determined at the end of the respective performance period and settled in unrestricted shares of Common Stock and a cash payment equal to the dividends earned on such number of shares over the performance period on March 1, 2024 and March 1, 2025, respectively. |
AvalonBay Communities | 59 | |
2023 PROXY STATEMENT |
The following table identifies the number of shares underlying options exercised during 2022 for each of the NEOs, the value realized on such exercises, the number of shares of restricted stock and performance awards that vested during 2022 for each NEO and the value of such shares on the date of vesting.
Name (a) | Option Awards |
| Stock Awards | ||
Number of Shares Acquired on Exercise (#) (b) | Value Realized on Exercise ($) (c) | Number of Shares Acquired on Vesting (#) (d) | Value Realized on Vesting ($)(1) (e) | ||
Mr. Schall | — | — |
| 9,230 | 2,256,550 |
Mr. Naughton | — | — |
| 48,197 | 11,286,773 |
Mr. O’Shea | — | — |
| 12,030 | 2,817,185 |
Mr. Birenbaum | — | — |
| 13,127 | 3,074,081 |
Mr. Breslin | — | — |
| 13,214 | 3,094,455 |
Mr. Schulman | — | — |
| 5,796 | 1,357,307 |
(1) In the case of Mr. Schall, this represents the one-third of Mr. Schall’s sign-on stock bonus that vested on February 1, 2022. The closing price of our Common Stock, as reported on the NYSE for February 1, 2022 was $244.48 per share. With respect to all others, the value reflects shares of restricted stock and earned performance awards for the January 1, 2019 – December 31, 2021 period that vested on March 1, 2022. The closing price of our Common Stock, as reported on the NYSE for March 1, 2022 was $234.18 per share.
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Under rules adopted pursuant to the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010, we are required to calculate and disclose the total compensation paid to our median paid employee, as well as the ratio of the total compensation paid to the median employee as compared to the total compensation paid to our Chief Executive Officer.
The following describes our methodology and the resulting Chief Executive Officer pay ratio, and is a reasonable estimate, based on all individuals employed by AvalonBay Communities, Inc. as of December 31, 2022. During 2022, we had two individuals who served as Chief Executive Officer. On January 3, 2022, Mr. Naughton, formerly our Chief Executive Officer, assumed the title of Executive Chairman of the Board, and Mr. Schall, formerly our President, assumed the title of Chief Executive Officer. To calculate the CEO pay ratio reported below, we used the Summary Compensation Table total for Mr. Schall, who was an employee of the Company for the entirety of 2022 and during 2022 served as Chief Executive Officer from January 3, 2022 through December 31, 2022, the date we used to select our median paid employee. To identify the median employee, we utilized wages reported in Box 1 of IRS Form W-2. Box 1 pay was selected as the most appropriate, consistently applied compensation measure as it captures compensation earned through various incentive plans offered throughout the Company. Wages were annualized for employees who joined the Company during 2022. Employees who were hired in late December 2022, and consequently did not receive any wages in 2022, were not considered in the median employee calculation.
After identifying the median employee based on W-2 wages, total compensation for the median employee was calculated using the same methodology as was used for calculating the Chief Executive Officer’s total compensation in the Summary Compensation Table. The annual total compensation for 2022 for the Chief Executive Officer was $9,393,208. The annual total compensation for 2022 for the median employee was $73,393, made up of approximately $65,543 in cash compensation and $7,850 in all other compensation, such as 401(k) Company contributions, and company-paid medical premiums. As a result, the estimated ratio of the Chief Executive Officer’s pay to the pay of the median employee is 128 to 1.
In an effort to provide additional context on the pay ratio disclosure, the Company is providing the following background information. As of December 31, 2022, we had 2,958 employees, of which 1,989 were employed on-site at our operating apartment communities and 93 employees were employed on a part-time basis. The total population also includes 171 employees at the Customer Care Center, our in-house administrative support and call center located in Virginia Beach, VA. The average tenure of all employees is approximately six years. The Company generally staffs its business with full time employees and not part-time employees or the employees of subcontractors; we do however use subcontractors on occasion to supplement the staffing at certain operating communities and we do on occasion use part time or seasonal employees. With regard to our development and construction activities, we engage various other firms to actually engage in the professional design and construction of our communities (i.e., architectural plans, engineering plans, foundation work, carpentry, drywall, framing, etc.).
AvalonBay Communities | 60 | |
2023 PROXY STATEMENT |
As required by Item 402(v) of Regulation S-K, we are providing information for our Chief Executive Officer (who is our principal executive officer or “PEO”) and the other NEOs about the relationship between “compensation actually paid” to such individuals (as calculated in accordance with Item 402(v) of Regulation S-K) and certain financial performance measures. For additional information on our compensation programs and philosophy and how we design our compensation programs to align pay with performance, see the section titled “Compensation Discussion and Analysis” on page 28.
For AvalonBay, the “compensation actually paid” to our NEOs for a given year, as calculated in accordance with Item 402(v) of Regulation S-K, includes cash amounts paid for service, the value of other items included in “all other compensation” in the Summary Compensation Table, the change in the fair value of unvested equity awards during the year (through year end or at any earlier vesting date) and the year-end fair value of equity awards granted during the year that remain unvested at year end. In this way, “compensation actually paid” takes into account changes in the fair value of equity awards using closing stock prices and Monte Carlo values. Our equity awards consisted of restricted shares of Common Stock, stock options, and multi-year performance awards that are earned based upon the achievement of TSR and operating metrics. Accordingly, the “compensation actually paid” to our NEOs as reported in the table below was greatly influenced by the value of our Common Stock price, which varied over the measurement period as illustrated in the following table:
Fiscal Year End | Closing Stock Price | Year over Year Change |
December 30, 2022 | $161.52 | -36% |
December 31, 2021 | $252.59 | 57% |
December 31, 2020 | $160.43 | -23% |
December 31, 2019 | $209.70 | 20% |
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Year | Summary Compensation Table Total for Benjamin W. Schall ($)(1) | Compensation Actually Paid to Benjamin W. Schall ($)(2) | Summary Compensation Table Total for Timothy J. Naughton ($)(3) | Compensation Actually Paid to Timothy J. Naughton ($)(2) | Average Summary Compensation Table Total for Non-PEO NEOs ($) | Average Compensation Actually Paid to Non-PEO NEOs ($)(2) | Total Shareholder Return ($)(4) | Peer Group Total Shareholder Return ($)(5) | Net Income ($ in ‘000) ($)(6) | Core FFO/Share ($)(7) |
2022 | 9,393,208 | 3,772,678 | 9,814,142 | (1,308,884) | 4,187,942(8) | 1,457,095(8) | 1,136,438 | |||
2021 | — | — | 14,371,460 | 26,154,241 | 7,495,804(9) | 10,290,484(9) | 1,004,356 | |||
2020 | — | — | 11,294,333 | (3,579,035) | 3,530,628(10) | 426,405(10) | 827,706 | |||
(1) Mr. Schall joined AvalonBay as President and a director in January 2021 and became Chief Executive Officer effective January 3, 2022. Mr. Schall’s compensation for 2021 is included in the non-PEO averages. (2) The amounts reported represent the “compensation actually paid” to each of Mr. Schall and Mr. Naughton and the average “compensation actually paid” to each of the other NEOs as a group, each computed in accordance with Item 402(v) of Regulation S-K, but do not reflect the actual amount of compensation earned by or paid to such NEOs. In accordance with Item 402(v) of Regulation S-K, the following adjustments were made to the amounts reported in the “Total” column of the Summary Compensation Table to calculate “compensation actually paid.” |
AvalonBay Communities | 61 | |
2023 PROXY STATEMENT |
| Year | Summary Compensation Table Total | Subtract Summary Compensation Table Value of Equity Awards Granted in the Applicable Fiscal Year (Grant Date Fair Value) (i) | For Awards Subtracted in Column (B), Add the Fair Value of Such Awards on December 31 of the Applicable Year(ii) | For Awards Outstanding (Unvested) as of December 31 of the Applicable Year, Add the Change in Fair Value Between December 31 of the Prior Fiscal Year and December 31 of the Applicable Fiscal Year (iii) | For Awards that Vested During the Applicable Year, Add the Change in Fair Value Between December 31 of the Prior Fiscal Year and the Vesting Date (iv) | Add Dividends Paid on Unvested Restricted Stock During the Applicable Fiscal Year | Compensation Actually Paid |
| (A) | (B) | (C) | (D) | (E) | (F) | (G) | |
| 2022 – PEO Schall | 9,393,208 | (6,351,246) | 3,705,283 | (2,786,237) | (342,670) | 154,340 | 3,772,678 |
| 2022 – PEO Naughton | 9,814,142 | (7,343,192) | 3,696,749 | (6,766,814) | (924,797) | 215,028 | (1,308,884) |
| 2022 – Average Non-PEO NEOs | 4,187,942 | (2,524,777) | 1,453,657 | (1,513,615) | (212,401) | 66,289 | 1,457,095 |
| 2021 – PEO Naughton | 14,371,460 | (10,551,826) | 14,011,349 | 4,604,039 | 3,373,073 | 346,146 | 26,154,241 |
| 2021 – Average Non-PEO NEOs | 7,495,804 | (5,049,488) | 6,223,603 | 925,342 | 583,792 | 111,431 | 10,290,484 |
| 2020 – PEO Naughton | 11,294,333 | (8,497,608) | 2,412,393 | (4,958,731) | (4,310,055) | 480,633 | (3,579,035) |
| 2020 – Average Non-PEO NEOs | 3,530,628 | (2,149,216) | 798,282 | (1,039,788) | (831,586) | 118,086 | 426,405 |
i. The amounts reported represent the sum of the amounts reported in the “Stock Awards” and “Option Awards” columns of the Summary Compensation Table for the applicable fiscal year. ii. No awards granted during a fiscal year vested that same year. iii. Represents the sum of the following for each equity award that was outstanding (unvested) as of December 31 of the applicable fiscal year and December 31 of the prior fiscal year: the difference between (x) the fair value of such award as of December 31 of the applicable fiscal year and (y) the fair value of such award as of December 31 of the prior fiscal year. For performance awards, the fair value represents the Monte Carlo valuation for the TSR portion and the payout corresponding to the interim level of achievement of the operating metrics portion. For options, fair value represents the Black-Scholes value. iv. For a multi-year performance award that matured (vested) on December 31 of the reported year, the fair value was the number of units earned valued at the closing price of a share of Common Stock on December 31 of that year, plus the cash amount in respect of accrued dividends to be paid out upon settlement. |
Mr. Naughton served as Chief Executive Officer from 2012 through January 2, 2022 and served as Executive Chairman throughout 2022.
Cumulative TSR (assuming reinvestment of dividends) for the Company and the peer group, based on an initial purchase price of $100 and is calculated by dividing the sum of the cumulative amount of dividends for the measurement period, assuming dividend reinvestment, and the difference between the Company’s share price at the end and the beginning of the measurement period by the Company’s share price at the beginning of the measurement period.
Represents the weighted peer group TSR, weighted according to the respective companies’ stock market capitalization at the beginning of each period. The peer group used for this purpose is the FTSE NAREIT Apartment REIT Index, a published industry index.
The dollar amounts reported represent the amount of net income reflected in the Company’s audited financial statements for the applicable fiscal year.
The Company Selected Measure is Core FFO per share, representing the Company’s FFO as adjusted for non-core items. By further adjusting for items that are not considered by us to be part of our core business operations, Core FFO can help one compare the core operating and financial performance of the Company between periods. While we consider numerous financial and non-financial performance measures for the purpose of evaluating and determining executive compensation, we consider Core FFO per share, which is one of the measures used to determine annual cash incentive compensation for our NEOs, to be the most important performance measure used to link compensation actually paid to the NEOs for fiscal year 2022 to Company performance.
Non-PEO NEOs for 2022 include Messrs. O’Shea Birenbaum, Breslin, and Schulman.
Non-PEO NEOs for 2021 include Messrs. O’Shea, Schall, Birenbaum and Breslin.
Non-PEO NEOs for 2020 include Messrs. O’Shea, Birenbaum and Breslin and William M. McLaughlin, our former Executive Vice President, Development and Construction.
AvalonBay Communities | 62 | |
2023 PROXY STATEMENT |
Changes in our stock price during the three-year period measured had a direct influence on the value of outstanding equity awards held by our NEOs, which impacted year to year “compensation actually paid”. In addition, changes in our stock price relative to peers influenced our interim measured level of performance on outstanding performance awards and also affected the year end values of such awards, which also impacted the “compensation actually paid” to our NEOs. This relationship between “compensation actually paid” for 2020, 2021 and 2022, and AvalonBay’s TSR and a comparison of AvalonBay’s TSR to the TSR of the peer group are illustrated in the chart below.
Our net income is affected by gains (or losses) on sales of improved property, and therefore can be variable and is not a metric used by our Compensation Committee for executive goal setting or measuring performance. Accordingly, there was little correlation between our 2020, 2021 and 2022 net income and the “compensation actually paid” to our NEOs during those years, which is illustrated in the graph below.
AvalonBay Communities | 63 | |
2023 PROXY STATEMENT |
Core FFO per share on an annual, absolute basis is an important financial performance measure for the Company and is used as one component of our annual corporate goals for determining annual cash bonuses. Growth in Core FFO per share over time may positively influence the Company’s stock price, although many other factors affect the Company’s stock price, such as trends in interest rates, job growth, the performance of stock indices and other factors. “Compensation actually paid” to our NEOs for 2020, 2021 and 2022 was influenced by significant movements in our stock price over that period that did not correlate closely to changes in our Core FFO per share, which is illustrated in the graph below:
The following table includes financial performance measures that the Company determined are its most important financial measures for 2022 and they are reflected in our multi-year performance awards or annual bonus program.
Financial Measure |
Total Shareholder Return |
Core FFO per Share |
Three-year Compounded Annual Growth Rate of Core FFO per Share Relative to Apartment REIT Companies |
Same Store Revenue |
Development Yield
|
AvalonBay Communities | 64 | |
2023 PROXY STATEMENT |
Pursuant to our Deferred Compensation Plan, certain employees of the Company, including the NEOs, may defer up to 25% of annual base salary and up to 50% of annual cash bonus on a pre-tax basis and receive a tax-deferred return on those deferrals. Deferral elections are made by eligible employees during an open enrollment period each year for amounts to be earned in the following year. Participating employees direct the deemed investment of their deferral accounts by selecting among certain available investment funds. The table below shows the investment funds available under the Deferred Compensation Plan and their annual rate of return for the calendar year ended December 31, 2022. Since the investment funds are all publicly available, we do not consider any of the earnings credited under the Deferred Compensation Plan to be “above market”.
Name of Fund | 2022 Rate of Return (%) |
American Funds Europacific Growth R6 (RERGX) | -22.72 |
American Funds Fundamental Invs R6 (RFNGX) | -16.40 |
Cohen & Steers Instl Realty Shares (CSRIX) | -24.73 |
Columbia Dividend Opportunity Inst (CDOZX) | -1.46 |
Fidelity® 500 Index (FXAIX) | -18.13 |
Fidelity® Government MMkt K6 (FNBXX) | 1.43 |
Fidelity® International Index (FSPSX) | 14.24 |
Fidelity® Mid Cap Index (FSMDX) | 17.28 |
Fidelity® Small Cap Index (FSSNX) | -20.27 |
Fidelity® US Bond Index (FXNAX) | -13.03 |
Janus Henderson Triton N (JGMNX) | -23.58 |
JHancock Disciplined Value Mid Cap R6 (JVMRX) | -6.96 |
JPMorgan Large Cap Growth R6 (JLGMX) | -25.21 |
MFS Value R3 (MEIHX) | -6.14 |
PIMCO Total Return Instl (PTTRX) | -14.09 |
T. Rowe Price Emerging Markets Stock I (PRZIX) | -23.24 |
T. Rowe Price Mid-Cap Growth I (RPTIX) | -22.41 |
T. Rowe Price Retirement 2005 (TRRFX) | -13.66 |
T. Rowe Price Retirement 2010 (TRRAX) | -14.00 |
T. Rowe Price Retirement 2015 (TRRGX) | -14.17 |
T. Rowe Price Retirement 2020 (TRRBX) | -14.66 |
T. Rowe Price Retirement 2025 (TRRHX) | -15.67 |
T. Rowe Price Retirement 2030 (TRRCX) | -16.98 |
T. Rowe Price Retirement 2035 (TRRJX) | -18.04 |
T. Rowe Price Retirement 2040 (TRRDX) | -18.86 |
T. Rowe Price Retirement 2045 (TRRKX) | -19.11 |
T. Rowe Price Retirement 2050 (TRRMX) | -19.17 |
T. Rowe Price Retirement 2055 (TRRNX) | -19.24 |
T. Rowe Price Retirement 2060 (TRRLX) | -19.28 |
Allspring Growth R6 (SGRHX) | -36.85 |
AvalonBay Communities | 65 | |
2023 PROXY STATEMENT |
Benefits under our Deferred Compensation Plan will be paid out on the earlier of (i) the employee’s death or (ii) at the election of the employee (a) the date six months, 66 months, or 126 months following termination of employment (depending upon the employee’s properly made election), (b) in ten annual installments beginning in the seventh month following departure from the Company, or (c) in one lump sum (or four annual installments) on a specified date that is at least five years after the deferral year while the employee is still employed with the Company. Benefits may be paid out earlier in the event of an “Unforeseeable Financial Emergency” as determined by our Retirement Planning Committee (a committee of management designated by the Compensation Committee of the Board of Directors) in its sole discretion and in accordance with tax law requirements.
Name (a) | Executive Contributions in Last Fiscal Year ($)(1) (b) | Registrant Contributions in Last Fiscal Year ($) (c) | Aggregate Earnings in Last Fiscal Year ($) (d) | Aggregate Withdrawals/ Distributions in Last Fiscal Year ($) (e) | Aggregate Balance at Last Fiscal Year End ($) (f) |
Mr. Schall | 240,385 | — | (9,241) | — | 231,280 |
Mr. O’Shea | — | — | — | — | — |
Mr. Naughton | 1,602,185 | — | (6,000,672) | — | 23,114,059 |
Mr. Birenbaum | — | — | — | — | — |
Mr. Breslin | — | — | (72,187) | — | 313,098 |
Mr. Schulman | — | — | — | — | — |
(1) All contributions in column (b) are also included as compensation to the Named Executive Officers in the Salary and/or Non-Equity Incentive Plan Compensation columns of the Summary Compensation Table. |
The summaries below are qualified in their entirety by reference to the complete plans and agreements, which have been included as exhibits to the Company’s SEC filings.
The Company is not party to employment agreements with any of the NEOs other than Mr. Schall.
Mr. Schall joined AvalonBay in January 2021 as President, with an announced plan for him to transition to the role of Chief Executive Officer approximately one year later (which occurred on January 3, 2022). In connection with his hiring, the Company and Mr. Schall entered into an employment agreement with a term that expires, without notice, on the third anniversary of his start date.
During the term of the employment agreement, Mr. Schall is contractually entitled to various severance benefits in the event that his employment is terminated by the Company without “Cause” or by Mr. Schall for “Good Reason,” each as defined in Mr. Schall’s employment agreement.
In the event that Mr. Schall’s employment is terminated by the Company without Cause or by Mr. Schall for Good Reason during the term of his employment agreement but not in connection with or within two years following a “Sale Event,” as defined in the Company’s Officer Severance Plan, Mr. Schall will be entitled to various severance benefits, including (i) payment in cash of an amount representing his pro rata target annual cash bonus and target restricted stock bonus for the portion of the year worked (a “Pro Rata Bonus”), (ii) accelerated vesting of restricted stock and pro rata vesting of multiyear performance-based restricted stock unit awards that are more than one year into their three year performance cycle and that are earned based on actual performance at the end of the performance period (“Accelerated Vesting”), (iii) an amount of cash (“Severance Payment”) equal to two times the sum of Mr. Schall’s base salary and annual target cash bonus (“Covered Compensation”), and (iv) payment of Mr. Schall’s COBRA medical insurance premiums for six months (the “COBRA Subsidy”).
In the event of a termination without Cause or for Good Reason that occurs in connection with or within two years following a Sale Event that occurred before expiration of the employment agreement, the Severance Payment will be three times Mr. Schall’s Covered Compensation and the COBRA subsidy for medical insurance will be paid for 18 months, and Mr. Schall will also be entitled to the Pro Rata Bonus and Accelerated Vesting (the terms of the Company’s performance awards provide for accelerated vesting upon the occurrence of a Sale Event with the target number of units earned).
AvalonBay Communities | 66 | |
2023 PROXY STATEMENT |
In the event Mr. Schall’s employment terminates due to death or Disability (as defined in the Company’s standard form of restricted stock agreement), Mr. Schall or his estate will be entitled to receive a Pro Rata Bonus, Accelerated Vesting and the COBRA Subsidy as described herein.
In all events, to qualify for the payments and benefits described above, Mr. Schall will be required to enter into an effective release agreement with the Company that provides, among other terms, for a full release of claims against the Company.
Mr. Schall has agreed that, for a period of two years following his departure from the Company for any reason before the expiration of the employment agreement, he will not, directly or indirectly, solicit the employees of the Company for employment at another organization. In addition, if Mr. Schall terminates his employment without Good Reason before the employment agreement expires, he will not serve in an executive, managerial, directorial or supervisory position with any “Competing Enterprise”, as defined in the employment agreement, for one year.
We adopted an Officer Severance Plan that provides for severance in the event of certain terminations of employment following a Sale Event (as defined therein). Under this program, in the event an officer’s employment is terminated by the Company (other than for cause or as a result of death or disability) in connection with or within 24 months of a Sale Event, such officer will generally receive a multiple of his Covered Compensation (defined as the sum of his annual base salary plus the officer’s current target annual cash bonus as of the termination date) depending on the officer’s title: for the Chief Executive Officer and President, the multiple is three times; for the Chief Financial Officer or an Executive Vice President, the multiple is two times; and for other officers the multiple is one times. The terminated officer would also receive (i) a cash payment representing the pro rata value of his annual bonus (cash and stock) for the portion of the year worked, valued at target, (ii) accelerated vesting of the officer’s unvested restricted stock and options, and (iii) payment of COBRA insurance premiums for up to 18 months.
Our agreements with our directors and officers governing compensatory stock option and restricted stock awards provide for vesting if a “sale event” with respect to the Company occurs and the participant’s employment or other business relationship with the Company terminates for good reason or without cause in connection with or within 24 months following the sale event (as each such term is defined therein).
In addition, upon death, disability, termination without cause, or the retirement of an employee (as defined in the award agreements under the Equity Incentive Plan), (a) all of such employee’s options shall automatically become fully exercisable and shall be exercisable for one year thereafter and (b) all of such employee’s restricted shares of stock shall automatically vest 30 days following the triggering event; provided, at the Company’s option, that a separation agreement is executed and effective during such 30-day period. Retirement of an employee, as defined in the award agreements under the Equity Incentive Plan, generally means the termination of employment, other than for cause, when the sum of the following equals or exceeds 70 years: (i) the number of full months (converted to years) of employment and other business relationships with the Company and any predecessor company (must be at least 120 months) and (ii) the employee’s age on the date of termination (must be at least 50 years old). To qualify for retirement, the employee must also give six months’ prior written notice to the Company of the employee’s intention to retire and enter into a release and a two year non-solicitation and one year non-competition agreement.
Under this formula, Messrs. Naughton, O’Shea, Birenbaum, Breslin and Schulman are currently eligible for retirement.
Our multi-year performance awards under which restricted stock units are awarded and may be earned at the end of a performance period are not subject to the terms described above, but any shares of restricted stock granted in settlement of units once a performance period is complete are subject to these terms. Our current performance award agreements provide that, following one full year of employment during the performance period, a pro rata portion of the award will be paid at the end of the performance period based on actual achievement if there is a separation of employment due to death, disability, retirement, or a termination without cause. If a sale event occurs during a performance period, then all outstanding performance awards vest at their target number of units and stock is issued for such number of units. The executive will also receive a cash payment for the dividends that would have been payable on the underlying shares in proportion to the actual number shares earned.
AvalonBay Communities | 67 | |
2023 PROXY STATEMENT |
The tables below, together with the footnotes thereto and the additional information below, reflect the payments and benefits that the NEOs would receive in the event of their termination of employment with the Company on December 31, 2022, under the indicated circumstances. Where applicable, values are based on the Company’s closing common stock price on December 30, 2022, the final trading day of the fiscal year, of $161.52.
Benjamin W. Schall, Chief Executive Officer | |||||||||
Executive Benefits and Payments Upon Termination | For Cause or Voluntary ($) | Termination Without Cause or for Good Reason (Unrelated to a Sale Event) ($) |
| Death or Disability ($) |
| Qualified Retirement(1) ($) |
| Termination Without Cause or for Good Reason (Related to a Sale Event) ($) |
|
Severance (Cash) | — | 5,000,000 | (12) | — |
| — |
| 7,500,000 | (3) |
Restricted Stock Vesting | — | 3,735,312 |
| 3,735,312 |
| — |
| 3,735,312 |
|
Performance Awards Vesting | — | 5,746,856 | (4) | 5,746,856 | (4) | — |
| 8,844,467 | (5) |
Vesting of Stock Options | — | — | (6) | — | (6) | — |
| — | (6) |
Health Benefits | — | 12,040 | (7) | 12,040 | (7) | — |
| 36,120 | (8) |
Prorated Cash and Stock Bonus (at target) | — | 2,875,000 | (13) | 2,875,000 | (13) | — |
| 2,875,000 | (13) |
Timothy J. Naughton, Chairman, Chief Executive Officer | |||||||||
Executive Benefits and Payments Upon Termination | For Cause or Voluntary ($) | Termination Without Cause (Unrelated to a Sale Event) ($) |
| Death or Disability ($) |
| Qualified Retirement(1) ($) |
| Termination Without Cause (Related to a Sale Event) ($) |
|
Severance (Cash) | — | — | (2) | — |
| — |
| 6,000,000 | (3) |
Restricted Stock Vesting | — | 4,745,135 |
| 4,745,135 |
| 4,745,135 |
| 4,745,135 |
|
Performance Awards Vesting | — | 8,084,994 | (4) | 8,084,994 | (4) | 8,084,994 | (4) | 11,378,278 | (5) |
Vesting of Stock Options | — | — | (6) | — | (6) | — | (6) | — | (6) |
Health Benefits | — | 12,040 | (7) | 12,040 | (7) | 12,040 | (7) | 36,120 | (8) |
Prorated Cash and Stock Bonus (at target for Sale Event, at actual for other scenarios) | — | 1,655,762 | (9) | 1,655,762 | (9) | 1,655,762 | (9) | 1,200,000 | (10) |
Kevin P. O’Shea, Chief Financial Officer | |||||||||
Executive Benefits and Payments Upon Termination | For Cause or Voluntary ($) | Termination Without Cause (Unrelated to a Sale Event) ($) |
| Death or Disability ($) |
| Qualified Retirement(1) ($) |
| Termination Without Cause (Related to a Sale Event) ($) |
|
Severance (Cash) | — | — | (2) | — |
| — |
| 3,000,000 | (11) |
Restricted Stock Vesting | — | 1,672,217 |
| 1,672,217 |
| 1,672,217 |
| 1,672,217 |
|
Performance Awards Vesting | — | 1,825,842 | (4) | 1,825,842 | (4) | 1,825,842 | (4) | 2,790,915 | (5) |
Vesting of Stock Options | — | — | (6) | — | (6) | — | (6) | — | (6) |
Health Benefits | — | 12,040 | (7) | 12,040 | (7) | 12,040 | (7) | 36,120 | (8) |
Prorated Cash and Stock Bonus (at target for Sale Event, at actual for other scenarios) | — | 2,056,477 | (9) | 2,056,477 | (9) | 2,056,477 | (9) | 1,740,000 | (10) |
AvalonBay Communities | 68 | |
2023 PROXY STATEMENT |
Matthew H. Birenbaum, Chief Investment Officer | |||||||||
Executive Benefits and Payments Upon Termination | For Cause or Voluntary ($) | Termination Without Cause (Unrelated to a Sale Event) ($) |
| Death or Disability ($) |
| Qualified Retirement(1) ($) |
| Termination Without Cause (Related to a Sale Event) ($) |
|
Severance (Cash) | — | — | (2) | — |
| — |
| 3,250,000 | (11) |
Restricted Stock Vesting | — | 1,984,273 |
| 1,984,273 |
| 1,984,273 |
| 1,984,273 |
|
Performance Awards Vesting | — | 2,055,555 | (4) | 2,055,555 | (4) | 2,055,555 | (4) | 3,144,535 | (5) |
Vesting of Stock Options | — | — | (6) | — | (6) | — | (6) | — | (6) |
Health Benefits | — | 12,040 | (7) | 12,040 | (7) | 12,040 | (7) | 36,120 | (8) |
Prorated Cash and Stock Bonus (at target for Sale Event, at actual for other scenarios) | — | 2,381,151 | (9) | 2,381,151 | (9) | 2,381,151 | (9) | 1,925,000 | (10) |
Sean J. Breslin, Chief Operating Officer | |||||||||
Executive Benefits and Payments Upon Termination | For Cause or Voluntary ($) | Termination Without Cause (Unrelated to a Sale Event) ($) |
| Death or Disability ($) |
| Qualified Retirement(1) ($) |
| Termination Without Cause (Related to a Sale Event) ($) |
|
Severance (Cash) | — | — | (2) | — |
| — |
| 3,250,000 | (11) |
Restricted Stock Vesting | — | 1,841,490 |
| 1,841,490 |
| 1,841,490 |
| 1,841,490 |
|
Performance Awards Vesting | — | 2,055,555 | (4) | 2,055,555 | (4) | 2,055,555 | (4) | 3,144,535 | (5) |
Vesting of Stock Options | — | — | (6) | — | (6) | — | (6) | — | (6) |
Health Benefits | — | 12,040 | (7) | 12,040 | (7) | 12,040 | (7) | 36,120 | (8) |
Prorated Cash and Stock Bonus (at target for Sale Event, at actual for other scenarios) | — | 2,349,862 | (9) | 2,349,862 | (9) | 2,349,862 | (9) | 1,925,000 | (10) |
Edward M. Schulman, EVP & General Counsel | |||||||||
Executive Benefits and Payments Upon Termination | For Cause or Voluntary ($) | Termination Without Cause (Unrelated to a Sale Event) ($) |
| Death or Disability ($) |
| Qualified Retirement(1) ($) |
| Termination Without Cause (Related to a Sale Event) ($) |
|
Severance (Cash) | — | — | (2) | — |
| — |
| 2,000,000 | (11) |
Restricted Stock Vesting | — | 721,671 |
| 721,671 |
| 721,671 |
| 721,671 |
|
Performance Awards Vesting | — | 943,492 | (4) | 943,492 | (4) | 943,492 | (4) | 1,441,633 | (5) |
Vesting of Stock Options | — | — | (6) | — | (6) | — | (6) | — | (6) |
Health Benefits | — | 14,303 | (7) | 14,303 | (7) | 14,303 | (7) | 42,908 | (8) |
Prorated Cash and Stock Bonus (at target for Sale Event, at actual for other scenarios) | — | 1,023,300 | (9) | 1,023,300 | (9) | 1,023,300 | (9) | 850,000 | (10) |
(1) Upon termination of any employee’s employment due to a qualified retirement as described above, in addition to the accelerated vesting of restricted stock (full) and performance awards (pro rata), the employee will receive their prorated annual bonus (cash and stock) paid in cash, six months of Company-paid COBRA premiums, and choice of retirement gift from an online catalog. Retirement benefits are available on the same terms to all associates. Mr. Schall does not meet the eligibility requirements for retirement on December 31, 2022. As such, estimated payments are not reported for him in the table above. (2) The Compensation Committee of the Board of Directors from time to time reviews and establishes severance guidelines in the case of a termination without cause of an executive officer. The guidelines do not constitute a contractual right of an executive and are subject to change without notice as business needs and practices evolve. The Company may require that certain conditions be met before providing severance to an executive, such as requiring the executive to execute a general release, to continue employment with the Company for a period of time, to provide on-going cooperation on various matters, etc. As well, the severance amount suggested in the guideline may be decreased, or eliminated, on a case by case basis depending on the nature of the executive’s termination (e.g., reorganization, poor performance, etc.). In the absence of a decrease in the current guideline amount, the guidelines suggest a cash severance payment of two times base salary plus target annual cash bonus in the case of Mr. Naughton ($4,000,000 as of December 31, 2022) and one and one-half times base plus target cash bonus in the case of the other named executive officers ($2,250,000, $2,437,500, $2,437,500 and $1,500,000 for Messrs. O’Shea, Birenbaum, Breslin, and Schulman respectively, as of December 31, 2022). Outstanding equity awards would vest in accordance with their terms as is the case with other equity award participants who are terminated without cause. The executive officers would also receive six months of Company-paid COBRA medical insurance premiums, unless covered under another employer, and Company-paid outplacement services for up to 6-months of up to $5,000. |
AvalonBay Communities | 69 | |
2023 PROXY STATEMENT |
(3) In accordance with (i) the terms of the Company’s Officer Severance Plan (as adopted on September 9, 1999, and amended and restated on November 18, 2008, November 9, 2011, February 11, 2016, and February 24, 2021) for Mr. Naughton and (ii) the terms of Mr. Schall’s employment agreement dated December 4, 2020 for Mr. Schall, represents three times Covered Compensation (base salary and the current year target annual cash bonus) for Messrs. Naughton and Schall. (4) For 2020-2022 awards, value based on actual achievement, which includes a cash payment equal to the accrued dividends that would have been payable on such number of shares earned. For 2021-2023 and 2022-2024 awards, value assumes prorated vesting based on portion of the performance period completed and achievement assumed at target, as well as a cash payment equal to the accrued dividends that would have been payable on such number of shares earned. (5) Value based on full vesting of unvested performance awards at target, as well as a cash payment equal to the accrued dividends that would have been payable on such number of target shares. (6) The supplementary stock options granted on February 25, 2021 will vest in full on March 1, 2023. Before such date, the options automatically vest on the date of termination in the event of a termination without cause, due to death or disability, or a termination for good reason in connection with a sale event. If an optionee’s employment or other business relationship terminates for any other reason before the vesting date of March 1, 2023, the options are forfeited. If the stock option exercise price is greater than the current stock price, the awarded stock options will have a zero intrinsic value. Based on the December 30, 2022 stock price of $161.52 and the stock option exercise price of $180.32, these stock options have zero value in the event of a termination. (7) COBRA medical insurance premiums will be paid by the Company for six months in the event of a death, qualified disability or qualified retirement. (8) Reflects company-paid medical insurance premiums for up to 18 months, based on the executive’s healthcare elections as of December 31, 2022. (9) Zero cash and stock payment if terminated prior to April 1, 2023. Pro rated target cash and stock bonus payment if terminated on or after April 1, 2023, but prior to December 31, 2023. If departure is close to the year end, actual cash and stock bonus may be provided. Actual cash and stock bonus payments based on 2022 performance are included in this table. (10) In accordance with the Company’s Officer Severance Plan, represents the target annual cash bonus and the target stock bonus assuming termination at year end. (11) In accordance with the terms of the Company’s Officer Severance Plan, represents two times Covered Compensation (base salary and the current year target annual cash bonus) for Messrs. O’Shea, Birenbaum, Breslin, and Schulman. (12) In accordance with the terms of Mr. Schall’s employment agreement dated December 4, 2020, represents two times Covered Compensation (base salary and the current year target annual cash bonus). (13) In accordance with the terms of Mr. Schall’s employment agreement dated December 4, 2020, represents the target annual cash bonus and the target stock bonus assuming termination at year end. |
AvalonBay Communities | 70 | |
2023 PROXY STATEMENT |
The following biographical descriptions set forth information with respect to each of our executive officers. There is no family relationship between any director, nominee for director or executive officer of AvalonBay. Officers are elected annually at the first meeting of the Board of Directors following each annual meeting of stockholders. Each officer holds office until the first meeting of the Board of Directors following the next annual meeting of stockholders and until his or her successor is duly elected and qualifies or until his or her earlier death, resignation or removal in the manner provided in our Bylaws.
The Board of Directors has determined that the officers listed below are executive officers of AvalonBay within the meaning of Rules 3b-7 and 16a-1(f) of the Exchange Act.
Benjamin W. Schall. Mr. Schall’s biography is located on page 14 of this Proxy Statement.
Kevin P. O’Shea, 57, has been the Company’s Chief Financial Officer since June 2014. Prior to that he was Executive Vice President—Capital Markets from January 2013 to May 2014 and Senior Vice President—Investment Management from the time he joined the Company in July 2003 until January 2013. In addition to overseeing the Company’s Finance, Accounting and Risk Management groups, Mr. O’Shea’s responsibilities include management of the Company’s ESG group. Prior to joining the Company, Mr. O’Shea was an Executive Director at UBS Investment Bank, where his experience included real estate investment banking. Earlier in his career, Mr. O’Shea practiced commercial real estate and banking law as an attorney. Mr. O’Shea received his Master of Business Administration from Harvard Business School, his J.D. from Southern Methodist University and his undergraduate degree from Boston College. Mr. O’Shea is a Trustee of Urban Edge Properties, a publicly traded REIT, a position he has held since 2014.
Matthew H. Birenbaum, 57, has been the Company’s Chief Investment Officer since January 2015. He is responsible for the Company’s investment strategy and oversees the Asset Management, Investments, Operations and Investment Services, Construction Support and Market Research functions as well as development on the West Coast and in the Denver area. Before assuming his current position, he was the Company’s Executive Vice President—Corporate Strategy, a position he held from October 2011 until January 2015. Prior to re-joining the Company in October 2011, Mr. Birenbaum was the founding principal of Abbey Road Property Group, LLC, a multifamily development and investment firm based in Arlington, Virginia since 2006 and before that a Senior Vice President at EYA. Prior to joining EYA in 2003, Mr. Birenbaum was a Regional Vice President of Development with the Company. Mr. Birenbaum received his Bachelor of Arts from Brown University, where he graduated Phi Beta Kappa, and his Master’s Degree from The Kellogg Graduate School of Management at Northwestern University, where he graduated with honors. He is a member of ULI, is certified LEED-AP, serves on the Board of the Arlington Partnership for Affordable Housing, and is a Trustee of the Federal City Council.
Sean J. Breslin, 56, is the Company’s Chief Operating Officer, a position he has held since January 2015, with responsibility for the Company’s operating platform, including Property Operations, Technology, Human Resources, Corporate Innovation, and Marketing and Brand Strategy. He was previously the Company’s Executive Vice President—Investments and Asset Management since April 2012. Mr. Breslin’s other roles with the Company have included Senior Vice President—Redevelopment and Asset Management and Senior Vice President—Investments. Prior to joining the Company in 2002, Mr. Breslin was the Chief Operating Officer of CWS Capital Partners. He received his Bachelor’s Degree from California State University, Long Beach and his Master of Business Administration from the University of Texas. Mr. Breslin is a member of the Executive Committee of NMHC and is past Chair of ULI’s Multifamily Council. He is also a member of the Executive Committee of the Real Estate Finance & Investment Center at the University of Texas at Austin and a member of the Board of Directors of the American Red Cross.
Joanne M. Lockridge, 63, has served as the Company’s Executive Vice President – Capital Markets, since March 2021. Her prior roles included serving as the Company’s Senior Vice President of Finance and Assistant Treasurer since 2003 and, prior to that, various roles within the Company’s financial services group. Ms. Lockridge has been with the Company and its predecessors since 1989. She received her Master of Finance from Fairfield University and earned her undergraduate degree from St. Anselm College.
Edward M. Schulman, 60, has served as the Company’s Executive Vice President—General Counsel and Secretary since 2012. Mr. Schulman joined the Company in February 1999 and has served as General Counsel since that time. Prior to joining the Company, he was a corporate and securities law partner at Goodwin Procter LLP. Mr. Schulman is a magna cum laude graduate of Harvard Law School and received his undergraduate degree in economics from Princeton University, where he graduated with high honors and was elected to Phi Beta Kappa.
Keri A. Shea, 53, has been the Company’s Senior Vice President—Finance and Treasurer since 2013, and since 2009 has also been designated as the Company’s principal accounting officer. Ms. Shea joined the Company in 2002 as Assistant Corporate Controller and was promoted to Corporate Controller in 2005 and Vice President in 2006. Prior to joining the Company, she served as the Corporate Controller for two start-up technology companies in the Washington, D.C. area. Prior to that, Ms. Shea was with Arthur Andersen LLP for eight years. She is a certified public accountant and has a B.B.A. in Accounting from the College of William & Mary.
AvalonBay Communities | 71 | |
2023 PROXY STATEMENT |
The following table sets forth the beneficial ownership of AvalonBay’s common stock, as of March 2, 2023, as to (i) each person or entity who is known by AvalonBay to have beneficially owned more than 5% of such common stock; (ii) each of AvalonBay’s directors and nominees; (iii) each of the named executive officers; and (iv) all directors and executive officers as a group, based on representations of such officers and directors and filings through March 2, 2023, on Schedule 13G under the Exchange Act received by AvalonBay. All such information was provided by the stockholders listed and reflects their beneficial ownership known by AvalonBay. All percentages have been calculated as of March 2, 2023 and are based upon 140,009,602 shares of common stock outstanding at the close of business on such date (unless otherwise indicated).
Name and Business Address of Beneficial Owner(1) | Number of Shares of Common Stock Beneficially Owned(2) |
| Percent of Class (%) |
Glyn F. Aeppel | 9,821 | (3) | * |
Matthew H. Birenbaum | 84,015 | (4) | * |
Sean J. Breslin | 70,821 | (4) | * |
Terry Brown | 12,155 | (3) | * |
Alan B. Buckelew | 9,994 |
| * |
Ronald L. Havner, Jr. | 12,881 | (3) | * |
Stephen P. Hills | 5,132 | (5) | * |
Christopher B. Howard | 1,524 | (3) | * |
Richard Lieb | 5,645 |
| * |
Nnenna Lynch | 2,229 | (3) | * |
Charles E. Mueller, Jr. | 1,885 | (6) |
|
Timothy J. Naughton | 204,415 | (4)(7) | * |
Kevin O’Shea | 41,020 | (4) | * |
Benjamin W. Schall | 40,522 | (8) | * |
Edward M. Schulman | 28,908 | (4) |
|
Susan Swanezy | 9,650 | (3) | * |
W. Edward Walter | 16,895 | (9) | * |
All current directors, nominees and executive officers as a group (19 persons) | 595,114 | (10) | 0.42 |
The Vanguard Group, 100 Vanguard Blvd., Malvern, PA 19355 | 22,919,307 | (11) | 16.37 |
BlackRock, Inc., 55 East 52nd Street, New York, NY 10055 | 15,029,314 | (12) | 10.73 |
State Street Corporation, State Street Financial Center, One Lincoln Street, Boston MA 02111 | 9,656,376 | (13) | 6.90 |
* Less than one percent (1) The address for all directors and executive officers is AvalonBay Communities, Inc., 4040 Wilson Blvd, Suite 1000, Arlington, VA 22203. (2) Except as otherwise noted, each individual in the table above has the sole voting and investment power over the shares listed. (3) Reflects shares issuable in the future under deferred stock awards in lieu of restricted stock awards pursuant to elections under the Stock Incentive Plan. (4) Includes exercisable options issued to officers in 2021 under the Second Amended and Restated 2009 Equity Incentive Plan as follows: for Messrs. Birenbaum and Breslin—17,458, for Mr. Naughton—69,832, for Mr. O’Shea—13,966, and for Mr. Schulman—6,983. (5) Includes 4,757 shares issuable in the future under deferred stock awards granted to Mr. Hills in lieu of restricted stock awards pursuant to elections under the Stock Incentive Plan. (6) Includes 497 shares issuable in the future under deferred stock awards granted to Mr. Mueller in lieu of restricted stock awards pursuant to elections under the Stock Incentive Plan. (7) Includes 189 shares issuable in the future under deferred stock awards granted to Mr. Naughton in lieu of restricted stock awards pursuant to elections under the Stock Incentive Plan. 14,024 common shares are held in a Family Trust in which Mr. Naughton disclaims any beneficial ownership. (8) Includes 2,768 exercisable options issued to Mr. Schall in lieu of restricted stock awards pursuant to elections under the Second Amended and Restated 2009 Equity Incentive Plan. (9) Includes 10,549 shares issuable in the future under deferred stock awards granted to Mr. Walter in lieu of restricted stock awards pursuant to elections under the Stock Incentive Plan. (10) Includes 64,089 shares issuable in the future under deferred stock awards. (11) The number of shares reported is based on a Schedule 13G/A filed on February 9, 2023, reporting beneficial ownership as of December 30, 2022. The Schedule 13G/A indicates that the reporting entity holds shared voting power with respect to 319,135 shares, sole dispositive power with respect to 22,222,010 shares, and shared dispositive power with respect to 697,297 shares. (12) The number of shares reported is based on a Schedule 13G/A filed on January 26, 2023, reporting beneficial ownership as of December 31, 2022. The Schedule 13G/A indicates that the reporting person has sole voting power with respect to 13,651,718 shares and sole dispositive power with respect to 15,029,314 shares. (13) The number of shares reported is based on a Schedule 13G/A filed February 6, 2023, reporting beneficial ownership as of December 31, 2022. The Schedule 13G/A indicates that the reporting entity holds shared voting power with respect to 7,164,879 shares and shared dispositive power with respect to 9,555,920 shares. |
AvalonBay Communities | 72 | |
2023 PROXY STATEMENT |
Section 16(a) of the Exchange Act requires persons who are officers of the Company as defined by Section 16, directors of the Company and persons who own more than 10% of a registered class of the Company’s equity securities (collectively, “Insiders”) to file reports of ownership and changes in ownership with the SEC and one national securities exchange on which such securities are registered. In accordance with Rule 16a3(c) under the Exchange Act, the Company has designated the NYSE as the national securities exchange with which reports pursuant to Section 16(a) of the Exchange Act need to be filed. Insiders are required by SEC regulations to furnish the Company with copies of all Section 16(a) forms they file.
To the Company’s knowledge, based solely on a review of copies of such reports and written representation that no other reports were required during the fiscal year ended December 31, 2022, all filing requirements applicable to the Insiders were timely satisfied, except for one Form 4 report for Benjamin Schall which was erroneously filed on February 22, 2022, and, as a result, failed to timely report the withholding of common stock on February 1, 2022 to cover tax withholding obligations on the vesting of previously granted restricted stock.
AvalonBay Communities | 73 | |
2023 PROXY STATEMENT |
The Board recommends that the stockholders ratify the Audit Committee’s selection of Ernst & Young LLP (“EY”) as AvalonBay’s independent auditors for fiscal year 2023. If the selection of EY is not ratified, the Audit Committee anticipates that it will nevertheless engage EY as auditors for fiscal year 2023 but will consider whether it should select a different auditor for fiscal year 2024. If the selection of EY is ratified by the stockholders, the Audit Committee may nevertheless determine, based on changes in fees, personnel or for other reasons, to engage a firm other than EY for the 2023 audit.
Representatives of EY are expected to be present via audio at the Annual Meeting and will have the opportunity to make a statement if they wish and to respond to appropriate questions.
Only holders of record of AvalonBay’s common stock as of the close of business on the Record Date are entitled to vote on this proposal. Proxies will be voted for ratification of the selection of EY as AvalonBay’s independent auditors for fiscal year 2023 unless contrary instructions are set forth on the enclosed proxy card. A majority of the total votes cast on the proposal at the Annual Meeting is required to ratify the selection of EY. Under Maryland law, abstentions and broker non-votes are not treated as votes cast. Accordingly, an abstention or broker non-vote will have no effect on the result of the vote.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A VOTE FOR THE RATIFICATION OF THE SELECTION OF ERNST & YOUNG LLP AS AVALONBAY’S INDEPENDENT AUDITORS FOR FISCAL YEAR 2023. |
The Audit Committee of the Board of Directors of AvalonBay Communities, Inc., a Maryland corporation (the “Company”), reviews the financial reporting process of the Company on behalf of the Board of Directors. Management has primary responsibility for this process, which includes the preparation of the Company’s consolidated financial statements in accordance with generally accepted accounting principles and the design, implementation and evaluation of the Company’s internal controls over financial reporting. The Company’s independent auditors, and not the Audit Committee, are responsible for auditing and expressing an opinion on the conformity of the Company’s audited financial statements to generally accepted accounting principles and evaluating the effectiveness of internal controls over financial reporting. In this context, during 2022 and 2023, the Audit Committee reviewed and discussed the audited financial statements and Ernst & Young LLP’s evaluation of the Company’s internal controls over financial reporting with management and the independent auditors. The Audit Committee has discussed with the independent auditors the matters required to be discussed by the Auditing Standards adopted by the Public Company Accounting Oversight Board (“PCAOB”). In addition, the Audit Committee received from the independent auditors the written disclosures required by the PCAOB regarding the independent auditor’s independence, and the Audit Committee discussed with the independent auditors their independence from the Company and its management. Relying on the reviews, disclosures and discussions referred to above, the Audit Committee recommended to the Board of Directors that the audited financial statements be included in the Company’s Annual Report on Form 10-K for the year ended December 31, 2022, for filing with the SEC, and the Board of Directors has approved this recommendation. The Audit Committee and the Board have also recommended, subject to stockholder ratification, the selection of Ernst & Young LLP as the Company’s independent registered public accounting firm for the year ending December 31, 2023.
Submitted by the Audit Committee
Ronald L. Havner, Jr. (Chair)
Alan B. Buckelew
Christopher B. Howard
Richard J. Lieb
Nnenna Lynch
Charles E. Mueller, Jr.
AvalonBay Communities | 74 | |
2023 PROXY STATEMENT |
During fiscal years 2021 and 2022, AvalonBay retained its principal independent auditors, Ernst & Young LLP, to provide services in the categories and for the approximate fee amounts shown below:
|
| 2021 | 2022 | |
Audit fees | $ | 2,247,924 | $ | 2,349,814 |
Audit related fees(1) | $ | 437,858 | $ | 531,205 |
Tax fees(2) | $ | 674,050 | $ | 779,435 |
All other fees | $ | 0 | $ | 0 |
(1) Audit related fees include fees for services traditionally performed by the auditor such as subsidiary audits, employee benefit audits and accounting consultation. (2) Tax fees include preparation and review of subsidiary tax returns and taxation advice. |
The Audit Committee pre-approves all audit and permissible non-audit services provided by the independent auditors, including all of the services performed by our independent auditors during fiscal years 2021 and 2022, as described above. These services may include audit services, audit-related services, tax services and other services. Pre-approval is provided for up to one year, and any pre-approval is detailed as to the particular service or category of services and is subject to a specific budget.
The independent auditors and management are required to periodically report to the Audit Committee the extent of services provided by the independent auditors in accordance with this pre-approval, and the fees for the services performed to date. The Audit Committee may also pre-approve particular services on a case-by-case basis.
AvalonBay Communities | 75 | |
2023 PROXY STATEMENT |
The cost of soliciting proxies for the Annual Meeting will be paid by AvalonBay. In addition to the solicitation of proxies by internet, AvalonBay directors, officers and employees may also solicit proxies personally or by telephone without additional compensation for such activities. AvalonBay will also request individuals, firms, and corporations holding shares in their names or in the names of their nominees, which are beneficially owned by others, to send proxy materials to and obtain proxies from such beneficial owners. AvalonBay will reimburse such holders for their reasonable expenses.
We must receive stockholder proposals submitted pursuant to Exchange Act Rule 14a-8 for inclusion in our proxy statement and form of proxy for the 2024 Annual Meeting of Stockholders by December 12, 2023. Any such proposal must also comply with the requirements as to form and substance established by the SEC for such a proposal to be included in the proxy statement and form of proxy. Any such proposal and the supporting documentation should be mailed to: AvalonBay Communities, Inc., 4040 Wilson Boulevard, Suite 1000, Arlington, VA 22203, Attention: Corporate Secretary.
In order for an eligible stockholder or group of stockholders to nominate a prospective director for election at the 2024 Annual Meeting of Stockholders pursuant to the proxy access provision of our Bylaws, we must receive notice of such nomination and all other supporting documentation required by the Bylaws within the time periods described below. In addition, our Bylaws require an eligible stockholder or group of stockholders to update and supplement such information (or provide notice stating there are no updates or supplements) as of specified dates.
In accordance with our Bylaws, for a stockholder to nominate a director or present a stockholder proposal at AvalonBay’s 2024 Annual Meeting of Stockholders, other than a stockholder proposal intended to be included in our proxy statement and submitted pursuant to Rule 14a-8 of the Exchange Act or the proxy access provision of our Bylaws, we must receive notice of such nomination or proposal within the time periods described below.
In order to be eligible under the provisions of our Bylaws governing (A) proxy access director nominations and (B) other director nominations and proposed matters to be presented at an annual meeting, our Bylaws currently require that proper notice of such nomination(s) or business matters, together with all supporting documentation required by our Bylaws, be delivered to, or mailed and received at our principal executive office, which is currently AvalonBay Communities, Inc., 4040 Wilson Boulevard, Suite 1000, Arlington, VA 22203, Attention: Secretary, between November 12, 2023, and 5:00 p.m. Eastern Time on December 12, 2023. However, if the date of the 2024 Annual Meeting of Stockholders is advanced or delayed by more than 30 days from May 24, 2024, such notice must be received (i) no earlier than the 150th day prior to the date of that meeting, and (ii) no later than 5:00 p.m. Eastern Time on the later of (x) the 120th day prior to the date of that meeting and (y) the 10th day following the day on which public announcement of the date of that meeting is first made. You may contact AvalonBay’s Corporate Secretary at the address mentioned above for a copy of the relevant Bylaw provisions regarding the requirements for making stockholder proposals and nominating director candidates.
Additionally, stockholders who intend to solicit proxies in support of director nominees other than the Company’s nominees must provide notice that sets forth the information required by Rule 14a-19 under the Exchange Act.
AvalonBay Communities | 76 | |
2023 PROXY STATEMENT |
A. The proxy materials for our 2023 Annual Meeting of Stockholders include the Notice of Annual Meeting and this Proxy Statement. If you received a paper copy of these materials, the package also includes a proxy card or voting instruction form. Our Annual Report to Stockholders for the year ended December 31, 2022, and our Form 10-K for the year ended December 31, 2022, are being made available concurrently with the proxy materials but are not a part of the proxy solicitation materials.
Your proxy is being solicited on behalf of AvalonBay’s Board of Directors. As a stockholder, you are invited to attend the Annual Meeting audio webcast and you are entitled and requested to vote on the proposals described in this Proxy Statement.
A. This year, we are again relying on an SEC rule that allows companies to furnish their proxy materials over the Internet. As a result, we are mailing to many of our stockholders a Notice of Internet Availability of the proxy materials (a “Notice”) instead of a paper copy of the proxy materials. All stockholders who receive a Notice will have the ability to access the proxy materials electronically. The Notice explains how to request a paper copy of the proxy materials if you prefer that format.
A. This Proxy Statement, our Annual Report and our Annual Report on Form 10-K for the year ended December 31, 2022, are available online at www.proxyvote.com. Instead of receiving a Notice or copies of our future annual reports, proxy statements, and proxy cards by mail, stockholders can elect to receive an email that will provide electronic links to those documents and the proxy voting site. You may sign up for electronic delivery by visiting www.proxyvote.com. Choosing to receive your future proxy materials online will save us the cost of printing and mailing documents to you and help conserve natural resources. If you elect to receive these materials by electronic delivery, you may change your election at any time.
A. The Record Date for determining stockholders entitled to receive notice of, and to vote at, the Annual Meeting is March 27, 2023. You may vote all the shares of AvalonBay common stock that you owned at the close of business on the Record Date. On the Record Date, there were 140,009,856 shares of AvalonBay common stock outstanding and entitled to vote at the Annual Meeting. You may cast one vote for each share of our common stock held by you on all matters.
A. This year’s Annual Meeting will again be held entirely via a live audio webcast. You may attend the Annual Meeting only if you were a stockholder of record on the Record Date or if you hold a valid proxy for the Annual Meeting. Beneficial holders of our common stock whose proxy materials included instructions with a 16-digit control number may also attend the Annual Meeting.
You can attend the Annual Meeting and submit your questions before and during the Annual Meeting by visiting www.virtualshareholdermeeting.com/AVB2023 and entering the 16-digit control number included in your proxy card or the voting instruction form or notice you received from your bank or broker or any other stockholder of record. Stockholders of record also may vote their shares during the Annual Meeting at that URL.
A. Technicians will be available to assist you with any technical difficulties you may have accessing the virtual audio webcast of the Annual Meeting or during the Annual Meeting. For assistance, please call the technical support telephone number that will be posted at www.virtualshareholdermeeting.com/AVB2023.
A. The presence, in person or by proxy, of holders of a majority of the shares of AvalonBay common stock entitled to vote will constitute a quorum for the transaction of business at the Annual Meeting. Abstentions and “broker non-votes” will be counted for purposes of determining whether a quorum is present.
A. If you hold shares through a bank, broker or other institution, you are the “beneficial owner” of those shares, and you are entitled to tell the entity that is the record owner of your shares how to vote. With a few exceptions (like the ratification of the independent auditors), NYSE rules prohibit a bank, broker or other institution from voting the shares they hold without instructions from the beneficial owner. If you do not provide your voting instructions with respect to the election of directors, approval of our executive compensation or the frequency of future advisory votes on executive compensation, the entity that holds your shares will not be permitted to vote at the Annual Meeting on those matters. A “broker non-vote” refers to a share represented at the Annual Meeting held by a broker that has not received voting instructions from the beneficial owner or person entitled to vote such share on a matter for which the broker does not have discretionary voting power. Shares held for which there is a “broker non-vote” on a matter are considered represented at the meeting for purposes of establishing a quorum, if the broker has received direction, or has discretion, to vote on at least one matter.
AvalonBay Communities | 77 | |
2023 PROXY STATEMENT |
A. The following proposals will be presented to stockholders at the Annual Meeting:
| Voting options | Board recommendation | Vote required to adopt | Effect of abstentions | Broker discretionary voting allowed? |
Elect 12 directors | FOR, AGAINST, or ABSTAIN for each nominee | FOR each nominee | A majority of the total votes cast as to each nominee | No effect | No |
Adopt a resolution to approve, on a nonbinding, advisory basis, AvalonBay’s named executive officer compensation | FOR, AGAINST, or ABSTAIN | FOR | A majority of the total votes cast | No effect | No |
Vote, on a nonbinding, advisory basis, on the frequency of future advisory votes on AvalonBay’s named executive officer compensation | EVERY ONE, TWO or THREE YEARS or ABSTAIN | EVERY ONE
| A majority of the total votes cast | No effect | No |
Ratify the selection of Ernst & Young LLP as AvalonBay’s independent auditors for 2023 | FOR, AGAINST, or ABSTAIN | FOR | A majority of the total votes cast | No effect | Yes |
A. Whether you hold shares directly as the stockholder of record or indirectly as the beneficial owner of shares held for you by a broker or other nominee (i.e., in “street name”), you may direct your vote without attending the Annual Meeting. Holders of record may vote by granting a proxy, and beneficial owners may vote by submitting voting instructions to a broker or nominee. In most instances, you will be able to do this over the Internet, by telephone or, if you request printed copies of the proxy materials, by mail. Please refer to the instructions below and those included on your proxy card or, for shares you hold in street name, the voting instruction card provided by your broker or nominee.
By Internet - If you have Internet access, you may authorize your proxy by following the “By Internet” instructions on the proxy card or, if applicable, the Internet voting instructions that may appear on the voting instruction card sent to you by your broker or nominee.
By Telephone - If you are calling from the United States or Canada, you may authorize your proxy by following the “By Telephone” instructions on the proxy card or, if applicable, the telephone voting instructions that may appear on the voting instruction card sent to you by your broker or nominee.
By Mail - If you request printed copies of the proxy materials, you may authorize your proxy by signing your proxy card and mailing it in the enclosed, postage-prepaid and addressed envelope. For shares you hold in street name, you may sign the voting instruction card included by your broker or nominee and mail it in the envelope provided.
A. If you are a record holder of AvalonBay common stock, you may change your proxy instructions at any time before the vote at the Annual Meeting in one of three ways:
by granting a new properly executed and later-dated proxy using the same method you originally used to authorize your proxy
by filing a written revocation with the Secretary of AvalonBay at our address set forth below
by attending the Annual Meeting and voting in person
Attendance at the Annual Meeting without further action will not revoke your previously granted proxy.
If you are a beneficial owner of AvalonBay common stock, you may change your proxy instructions by submitting new voting instructions to your broker or nominee in the manner and within the time periods that entity prescribes.
A. If a properly signed proxy is submitted but not marked as to a particular item, the proxy will be voted with respect to that item as follows (i) FOR the election of the nominees for director named in this Proxy Statement, (ii) FOR the non-binding, advisory resolution to approve the compensation of our named executive officers, (iii) for EVERY ONE YEAR on the non-binding, advisory vote on the frequency of future advisory votes on the compensation of our named executive officers, and (iv) FOR the ratification of the selection of Ernst & Young LLP as our independent auditors for 2023. We do not anticipate that any matters other than those set forth in the Proxy Statement will be presented at the Annual Meeting. If other matters are presented, proxies will be voted in the discretion of the proxy holders.
AvalonBay Communities | 78 | |
2023 PROXY STATEMENT |
A. If you and other residents at your mailing address own shares of AvalonBay common stock in street name through the same institution, your broker, bank or other nominee may have sent you a notice that your household will receive only one Annual Report, Notice of Annual Meeting and Proxy Statement. This procedure, known as “householding,” is intended to reduce the volume of duplicate information stockholders receive and also reduce our printing and postage costs. If you consented or were deemed to have consented to householding, your broker, bank or other nominee may send one copy of our proxy materials to your address for all residents that own shares of our common stock in street name. If you wish to revoke your consent to householding, you must contact your broker, bank or other nominee. If you are receiving multiple copies of our Annual Report, Notice of Annual Meeting and Proxy Statement, you may be able to request householding by contacting your broker, bank or other nominee.
If you wish to request extra copies free of charge of our Annual Report or Proxy Statement, please send your request to the Corporate Secretary at the address below, call us with your request at 703-329-6300, or visit the “Investor Relations” section of our website at www.avalonbay.com. Upon written or oral request, we will promptly deliver a separate copy of the Annual Report or Proxy Statement.
AvalonBay’s 2022 Annual Report to Stockholders and a copy of the Annual Report on Form 10-K for the year ended December 31, 2022, as filed with the SEC, are being made available to stockholders concurrently with this Proxy Statement. The Annual Report to Stockholders and Form 10-K, however, are not part of the proxy solicitation materials. A copy of any or all exhibits to our Annual Report on Form 10-K, and a copy of the Code of Business Conduct and Ethics, may be obtained free of charge by writing to our principal executive offices at the following address: AvalonBay Communities, Inc., 4040 Wilson Boulevard, Suite 1000, Arlington, VA 22203, Attention: Corporate Secretary or by accessing the “Investor Relations” section of our website (www.avalonbay.com).
AvalonBay Communities | 79 | |
2023 PROXY STATEMENT |
December 31, 2022
This proxy statement contains certain non-GAAP financial measures and other terms. The definitions and calculations of these non-GAAP financial measures and other terms may differ from the definitions and methodologies used by other REITs and, accordingly, may not be comparable. The non-GAAP financial measures referred to below should not be considered an alternative to net income as an indication of our performance. In addition, these non-GAAP financial measures do not represent cash generated from operating activities in accordance with GAAP and therefore should not be considered as an alternative measure of liquidity or as indicative of cash available to fund cash needs.
EBITDA, EBITDAre and Core EBITDAre are considered by management to be supplemental measures of our financial performance. EBITDA is defined by the Company as net income or loss attributable to the Company before interest expense, income taxes, depreciation and amortization. EBITDAre is calculated by the Company in accordance with the definition adopted by the Board of Governors of Nareit, as EBITDA plus or minus losses and gains on the disposition of depreciated property, plus impairment write-downs of depreciated property, with adjustments to reflect the Company’s share of EBITDAre of unconsolidated entities. Core EBITDAre is the Company’s EBITDAre as adjusted for non-core items outlined in the table below. By further adjusting for items that are not considered part of the Company’s core business operations, Core EBITDAre can help one compare the core operating and financial performance of the Company between periods. A reconciliation of EBITDA, EBITDAre and Core EBITDAre to net income is as follows (dollars in thousands):
|
| Q4 2022 |
|
Net income | $ | 241,164 |
|
Interest expense and loss on extinguishment of debt |
| 59,400 |
|
Income tax expense |
| 6,683 |
|
Depreciation expense |
| 207,232 |
|
EBITDA | $ | 514,479 |
|
Gain on sale of communities |
| (88,065) |
|
Unconsolidated entity EBITDAre adjustments (1) |
| 2,728 |
|
EBITDAre | $ | 429,142 |
|
Unconsolidated entity gains, net |
| (6,367) |
|
Structured Investment Program loan reserve |
| (21) |
|
Advocacy contributions |
| 100 |
|
Loss on interest rate contract |
| 267 |
|
Executive transition compensation costs |
| 411 |
|
Severance related costs |
| 458 |
|
Expensed transaction, development and other pursuit costs, net of recoveries |
| 5,507 |
|
Gain on for-sale condominiums |
| (104) |
|
For-sale condominium marketing, operating and administrative costs |
| 485 |
|
Gain on other real estate transactions, net |
| (4,944) |
|
Legal settlements |
| 1,206 |
|
Core EBITDAre | $ | 426,140 |
|
(1) Includes joint venture interest, taxes, depreciation, gain on dispositions of depreciated real estate and impairment losses, if applicable, included in net income. |
AvalonBay Communities | 80 | |
2023 PROXY STATEMENT |
Net Debt-to-Core EBITDAre is calculated by the Company as total debt (secured and unsecured notes, and the Company’s Credit Facility and commercial paper program) that is consolidated for financial reporting purposes, less consolidated cash and cash in escrow, divided by annualized fourth quarter 2022 Core EBITDAre. A calculation of Net Debt-to-Core EBITDAre, as of December 31, 2022, is as follows (dollars in thousands):
|
|
| |
Total debt principal | $ | 8,377,827 |
|
Cash and cash in escrow |
| (734,245 | ) |
Net debt | $ | 7,643,582 |
|
Core EBITDAre | $ | 426,140 |
|
Core EBITDAre, annualized | $ | 1,704,560 |
|
Net Debt-to-Core EBITDAre |
| 4.5 times |
|
Unencumbered NOI as calculated by the Company represents NOI generated by real estate assets unencumbered by outstanding secured notes payable as of December 31, 2022 as a percentage of total NOI generated by real estate assets. The Company believes that current and prospective unsecured creditors of the Company view Unencumbered NOI as one indication of the borrowing capacity of the Company. Therefore, when reviewed together with the Company’s Interest Coverage, EBITDA and cash flow from operations, the Company believes that investors and creditors view Unencumbered NOI as a useful supplemental measure for determining the financial flexibility of an entity. A calculation of Unencumbered NOI for the year ended December 31, 2022 is as follows (dollars in thousands):
|
| Full Year 2022 NOI |
Residential NOI: |
|
|
Same Store |
| $1,540,390 |
Other Stabilized |
| 128,346 |
Development/Redevelopment |
| 60,906 |
Total Residential NOI |
| 1,729,642 |
Commercial NOI |
| 36,144 |
NOI from real estate assets sold or held for sale |
| 22,746 |
Total NOI generated by real estate assets |
| 1,788,532 |
Less NOI on encumbered assets |
| (85,501) |
NOI on Unencumbered assets |
| 1,703,031 |
|
|
|
Unencumbered NOI |
| 95% |
AvalonBay Communities | 81 | |
2023 PROXY STATEMENT |